Recurring transactions

Recurring transactions have pre-defined amounts that might not match the bank feed amount. We don't recommended using rules for recurring transactions that come through the bank feed.

To create a transaction rule

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   Go to the Banking command centre and click Bank Feeds. The Bank Feeds window appears.
2. Select the bank statement transaction that you want to create the rule for and click New > Transaction Rule. The New Rule window appears.
   
   Note that the rule automatically contains the description from the bank feed transaction.
3. Choose whether to apply the rule to one selected account, or all bank feeds accounts.

4. Specify the rule conditions using one or more of the following fields. If you enter conditions in both the description and dollar amount areas, all conditions must be met for the rule to be applied. Separate each word, phrase or amount with a comma. For more information and examples, see Search options.

   this exact word or phrase	Enter an exact word or phrase that the bank transaction description will contain. If the exact text is found in the bank feed transaction’s description, the rule will be applied.
   and/or any of these words	Enter one or more words or phrases that the bank transaction description might contain. If one of the words or phrases is found in the bank transaction, the rule will be applied.
   equals one of the following	In AccountRight 2019.3 and later, you can enter one or more amounts for the bank transaction. If a bank transaction for that amount is found, the rule will be applied.

5. Enter the allocation details. Click Show advanced options if you want to:
   • allocate to more than one account, job or tax code
   • enter a Memo for the transaction
   • select a Card for the transaction
   • (AccountRight 2019.3 and later, Australia only) select Reportable Payment to automatically mark the transaction as reportable. Learn more about Reporting taxable payments.
     
6. Click OK. The Bank Feeds window reappears. The rule you have created is applied to the bank feed transaction.
   
   The next time a bank feed transaction appears matching the rule conditions you have selected, the rule will be automatically applied.
7. Click the refresh icon ( ) to update the Bank Feeds window. This will apply the rule to any applicable unmatched transactions.

To create an invoice rule

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   Go to the Banking command centre and click Bank Feeds. The Bank Feeds window appears.

2. Select the bank statement transaction that you want to create the rule for and click New > Invoice Rule. The New Invoice Rule window appears.
   
   Note that the rule automatically contains the description from the bank feed transaction.

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   If a lot of your customers transfer their payment directly to your account, ask them to add their name or customer reference number to their internet banking transfer, to help with the matching process.

3. If you have bank feeds set up for more than one bank account, choose whether to apply the rule to all accounts or just one account.

4. Specify the rule conditions using one or more of the following fields. If you enter conditions in both the description and dollar amount areas, all conditions must be met for the rule to be applied. Separate each word, phrase or amount with a comma. For more information and examples, see Search options.
   

   this exact word or phrase	Enter an exact word or phrase that the bank transaction description will contain. If the exact text is found in the bank feed transaction’s description, the rule will be applied.
   and/or any of these words	Enter one or more words or phrases that the bank transaction description might contain. If one of the words or phrases is found in the bank transaction, the rule will be applied.
   equals one of the following	In AccountRight 2019.3 and later, you can enter one or more amounts for the bank transaction. If a bank transaction for that amount is found, the rule will be applied.

5. Select the customer you want to create the rule for. When the rule is applied, all open invoices for this customer will be found.
6. Click OK. The Bank Feeds window reappears. The rule you have created is applied to the bank feed transaction and the Possible invoice match link appears.
   
   The next time a bank feed transaction appears matching the rule conditions you have selected, the rule will be automatically applied.
7. Click the refresh icon ( ) to update the Bank Feeds window. This will apply the rule to any applicable unmatched transactions.

To create a bill rule (Not Basics)

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   Go to the Banking command centre and click Bank Feeds. The Bank Feeds window appears.

2. Select the bank statement transaction that you want to create the rule for and click New > Bill Rule. The New Bill Rule window appears.
   
   Note that the rule automatically contains the description from the bank feed transaction.

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   If you use AccountRight’s electronic payment features, you can enter default bank statement information in the supplier’s card (Card Information window > Payment Details tab). Or, you can enter a description in the Statement Text field when recording a bill payment in AccountRight.

3. Choose whether to apply the rule to one selected account, or all bank feeds accounts.

4. Specify the rule conditions using one or more of the following fields. If you enter conditions in both the description and dollar amount areas, all conditions must be met for the rule to be applied. Separate each word, phrase or amount with a comma. For more information and examples, see Search options.
   

   this exact word or phrase	Enter an exact word or phrase that the bank transaction description will contain. If the exact text is found in the bank feed transaction’s description, the rule will be applied.
   and/or any of these words	Enter one or more words or phrases that the bank transaction description might contain. If one of the words or phrases is found in the bank transaction, the rule will be applied.
   equals one of the following	In AccountRight 2019.3 and later, you can enter one or more amounts for the bank transaction. If a bank transaction for that amount is found, the rule will be applied.

5. Select the supplier you want to create the rule for. When the rule is applied, all open bills for this supplier will be found.
6. Click OK. The Bank Feeds window reappears. The rule you have created is applied to the bank feed transaction and the Possible invoice match link appears.
   
   The next time a bank feed transaction appears matching the rule conditions you have selected, the rule will be automatically applied.
7. Click the refresh icon ( ) to update the Bank Feeds window. This will apply the rule to any applicable unmatched transactions.

To edit a rule

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   Go to the Banking command centre and click Bank Feeds. The Bank Feeds window appears.
2. Click Manage Rules. The Manage Rules window appears.
3. Select a rule and click Edit.
4. In the window that appears, make the changes to the rule and click OK. The Manage Rules window reappears.
5. Click Close. The Bank Feeds window reappears.
6. Click the refresh icon ( ) to update the Bank Feeds window with the changes. 

To delete a rule

Deleting a rule doesn't affect any transactions where the rule has been applied.

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   Go to the Banking command centre and click Bank Feeds. The Bank Feeds window appears.
2. Click Manage Rules. The Manage Rules window appears.
3. Select a rule and click the delete icon ( ). The rule disappears from the Manage Rules window.
4. Click Close. The Bank Feeds window reappears.
5. Click the refresh icon ( ) to update the Bank Feeds window with the change.