What is backing up?Backing up your company file is like taking a snapshot of your company file at a particular point in time. You might do this at specific times, like the end of financial year. When you back up your company file, a copy of the file is saved as a compressed "ZIP" file (which takes up less space). Backup files should be copied to a safe location such as an external storage device, online storage, CD/DVD, a portable hard drive, or another computer. What is restoring?Restoring your company file enables is how you to open a backed up copy of your company file to view its contents, run reports, or to replace your current working company file. You might do this to replace a company file which contains unauthorised transactions. Backups and online company filesIf your AccountRight company file is online, you can choose the auto-sync option to synchronise a copy of the online file to your computer automatically, every 20 minutes. This means that if the internet drops out, or someone checks out the file while you’re still working, there’s a readable copy on your computer that is no more than 20 minutes old. See Synchronise a company file.| UI Text Box |
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| AccountRight 2020.2 and later Nobody will be able to work on your online file during a backup. When you start backing up, you’ll receive a message letting you know who else is signed in. This gives you a chance to let the other users know they need to save their work and sign out. Once you start the back up, anyone who is signed in will be signed out. For more information, see Important changes in AccountRight 2020.2. |
If your AccountRight company file is online, your data is held by MYOB in state-of-the-art data centres and cloud servers. These facilities automatically back up your data online weekly, retaining it for six months. This is not the same as a backup, however. A backup is a snapshot of your company file at a particular point in time. So even if you work online, you may still want to make backups periodically, weekly, for example weekly, or at the end of a financial period. If you simply want to work offline, then have your offline changes updated in your online company file, check out your online company file. Tips for backing up| Back up regularly | To help remind you, turn on the AccountRight preference to prompt for a backup each time to close your company file (Setup menu > Preferences > Security tab > Prompt for Data Backup when Closing). | | Label your backups | If you're storing the backup file on a removable storage device, label your backups with enough information to tell you when they were done, for example ‘Friday, 22.05.18’ or ‘Backup as of 22.05.18’. | | Use appropriate storage media | Different storage media offer different advantages. For example, a portable, but offsite storage might be more secure. Except for daily rotational backups, we recommend you do not re-use media. | | Store backups in a different location to your company file | Don’t store backups on the same hard disk as your current company file. A single disaster could wipe out all your records. | | Don’t overwrite previous backups | If your current file is corrupt and you don’t realise it, and then you overwrite your previous backup file, you’ll no longer have a useable backup. | | Store backups off site | Store backups in a secure place, such as another physical location, or online with a storage solution such as DropBox. |
How do I back up and restore company files?Check out these great help topics: Back up your company file Restore your company file | 
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