Compare the quantity and
report with your transaction
You'll now be able to compare the value of the item from the items on the Items List [Summary] report, with those of the transaction . You will see that the quantity and/or value of the item on the transaction will exceed that of the report. Or, the quantity will which is generating the error. The quantity should be the same, but the dollar value will be greater or less.
For instance, Clearwater Pty Ltd want to return some chipped glasses to their supplier. 50 glasses need to be returned at a cost of $0.25 (tax exclusive). When they try to record the purchase debit note (a negative purchase), a negative inventory alert is given.
Note: Item cost is always tax exclusive.
The example below shows the Items List [Summary] report filtered for the 100ml glasses.
Comparing the purchase debit note (shown below) with the Items List [Summary] report, you can see that if the debit note was recorded, the quantity of glasses would drop to negative 3, and the
The list shows that the total value of the glasses is $63.64. If the return was recorded, the total value of the glasses would drop to negative $0.75. As both these values are less than zero, the software will prevent the purchase debit note from being recorded.
From the comparison, the necessary adjustments can be calculated:The quantity
below zero (-$6.36), even though the quantity would be zero.
This comparison shows that the total value needs to be increased by 3 glasses, andThe total value
$6.36, so an inventory adjustment needs to be increased by $0