Child pages
  • Error: Not enough items on hand to record this transaction

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
HTML Wrap
classsection group
HTML
<span data-swiftype-index="true">
HTML Wrap
classcol span_3_of_5

You will receive an error like the following if you try to return more items than what is recorded in your AccountRight inventory.

Image Modified

For example, if you have 7 glasses on hand that you want to return to the supplier, but AccountRight shows you having 6 glasses in stock, you will not be able to record that transaction.

How can I fix it?

Before you can record this transaction, you need to adjust your inventory.

 

UI Expand
title1. Run an inventory report

Run an inventory report

Run the Item List [Summary] report for the applicable items.

  1. Go to the Reports menu and choose Index to Reports.
  2. Click the Inventory tab.
  3. Click the Item List [Summary] report (under the Items sub-heading) then click Advanced.
  4. At the Items field, select the items you want included in the report.
  5. Select the option Include Zero Quantities.
  6. Click Run Report.
UI Expand
title2. Compare the report with your transaction

Compare the report with your transaction

Compare the quantity of the items from the Items List [Summary] report, with those of the transaction. You will see that the quantity of the item on the transaction will exceed that of the report.

The example below shows the Items List [Summary] report filtered for 100ml glasses. AccountRight shows there are 6 units on hand.

Image Modified

Comparing the purchase debit note (shown below) with the Items List [Summary] report, you can see that if the debit note of 7 glasses was recorded, the quantity of glasses on hand would drop to negative 1.

Image Modified

From the comparison, we know that the quantity on hand needs to be increased by 1 to record the return.

UI Expand
title3. Make an Inventory Adjustment

Make an Inventory Adjustment

An inventory adjustment is used to increase the quantity of the items. From our example above, we'll increase the quantity by 1 and leave the unit cost and amount as is.

Finally, you'll enter the account you want to assign the adjustment amount to. This account is usually a cost of sales or inventory adjustment account.

Image Modified

UI Text Box
typenote

If after doing an inventory adjustment and again attempting the return you receive a "non-zero value" error message, see our page Error: Non-zero value.

HTML
</span>
HTML Wrap
width15%
classcol span_1_of_5
 
HTML Wrap
floatleft
classcol span_1_of_5
Panelbox
namegreen
titleRelated topics
HTML Wrap
classsidebarlinks

Error: Non-zero value

Inventory

Inventory reports

Customising inventory

Periodical inventory

Making inventory adjustments

Panelbox
nameyellow
titleFrom the community

RSS Feed
titleBarfalse
max5
showTitlesOnlytrue
urlhttp://community.myob.com/myob/rss/search?q=negative+inventory&filter=labels%2Clocation%2CsolvedThreads&location=category%3AAccountRight&search_type=thread&solved=true

HTML Wrap
classmorelinks

More »

...