The Holiday Pay wage category should exist in AccountEdge by default, but you can modify its details if you choose to do so, or create a new wage category.

1. Go to the Payroll command centre and click Payroll Categories. The Payroll Category List window appears.
2. Click the Wages tab.
3. Click New if you want to create a new wage category, or click an existing category then click Edit. The Wages Information window appears.
4. Enter a name for the new wage category. For example 'Holiday Pay - Hourly' or 'Holiday Pay - Salary'.
5. For Type of Wages select Hourly to set up leave for both hourly and salary employees.
   1. Select the Regular Rate Multiplied by option and ensure 1.0000 is entered in the field.
   2. Select Automatically Adjust Base Hourly or Base Salary Details. When you record leave, base pay amounts will be adjusted for the amount of leave paid.
      
6. Click Employee. The Linked Employees window appears, displaying a list of all your employees.
7. Select the employees who are entitled to these payments then click OK. The Entitlements Information window reappears.
8. Click OK then click Close. 

If you have both hourly based and salary based employee's you'll need to set up separate entitlement categories, e.g. "Holiday Leave Accrual - Hourly" and "Holiday Leave Accrual - Salary".

The Holiday Leave Accrual entitlement category should exist in AccountEdge by default, but you can modify its details if you choose to do so, or create a new entitlement category.

1. Go to the Payroll command centre and click Payroll Categories. The Payroll Category List window appears.
2. Click the Entitlement tab.
3. Click New if you want to create a new entitlement category, or click an existing category then click Edit. The Entitlements Information window appears.
4. Enter a name for the entitlement category. For example 'Holiday Leave Accrual - hourly' or "Holiday Leave Accrual - Salary".
5. Select one of the three options for Calculation Basis:
   • User Entered Amounts per pay period. Select this option if you want to manually enter the number of hours accrued in each pay period. You may want to do this if the amount varies each pay period.
   • Equals x percent of. Select this option if you pay your employees hourly and want the accrual to be a percentage of hours worked. Enter the percentage in the first field and select a wage category in the second field. Generally, you will select Gross Hours for the wage category. For more information, see Calculating payroll accrual percentages (Australia only). Also, if you want to exclude certain wage categories from the gross hours calculation, for example Overtime, click Exempt. The Entitlements Exemptions window appears. Select the wage categories you want to exclude and click OK. Note this is the option selected in the example shown below.
   • Equals x Hours per. Select this option if you pay your employees a base salary (where x=the number of hours leave per year divided by the pay periods per year). Use this method to accrue a specific number of hours of leave per pay period, regardless of how many hours are worked. Enter the number of leave hours based on the selected period.
6. If you want the number of accrued hours of leave to appear on the employee pay advice, select the option Print on Pay Advice.
7. If you want to carry over the hours of leave that are accrued when you begin a new payroll year, select the option Carry Remaining Entitlement Over to Next Year.

8. In the Linked Wages Category field, select the wage category you set up earlier in this support note. See our example shown below:
   

9. Click Employee. The Linked Employees window appears, displaying all employees.
10. Select the employees who are entitled to the leave.
11. Click OK. The Entitlements Information window reappears.
12. Click OK then click Close. 

Note - Carry over leave and payroll reports: Carried-over leave amounts entered using the below procedure will appear on pay advices, but not payroll activity or register reports.

1. Go to the Card File command centre and click Cards List. The Cards List window appears.

2. Click the Employee tab.

3. Click the zoom arrow next to the applicable employee.

4. Click the Payroll Details tab then click Entitlements.

5. In the Carry Over column, type the total number of hours the employee is owed for each leave entitlement:

   1. as at the first day of the payroll year, if you are entering carry-over amounts at the beginning of a payroll year.
   2. as at the end of the last pay period, if you are creating the card part way through the payroll year. 
6. Click OK then click Close.

To adjust YTD accrual amounts see Adjusting leave accruals (Australia only).