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This information applies to MYOB AccountRight version 19. For later versions, see our help centre.
https://help.myob.com/wiki/x/hZei
ANSWER ID:9158
AccountRight Plus, Premier and Enterprise, Australia only
This support note explains what to do if you have payroll history from a previous payroll system, and you want to start using AccountRight part way through a payroll year.
- See how our Payroll management training course can help you learn how to set up your payroll and process your employee pay runs.
- If you are moving from different accounting software to MYOB half-way through the year, see Setting up AccountRight mid year.
Initial Setup - summary
- Load the Tax Tables. See Troubleshooting PAYG tax tables.
- Check the Linked Payroll Accounts. See Changing linked accounts for payroll categories.
- Enter the General Payroll Information.
- Create Cards for individual employees.
- Review Wages, Entitlement, Deduction, Superannuation and Expense in Payroll Categories. See Creating payroll categories.
The employee's payroll history must be entered for the period where payroll was not processed in the software. To do this:
- Go to the Card File command centre and click Card List.
- Click the Employee tab.
- Click the zoom arrow next to employee.
- Click the Payroll Details tab.
- Click Pay History on the left side of the screen. Refer to the following example:
- Enter amounts paid to the employee in the Activity column. You can select different periods using the Show Pay History for drop down menu.
- Click OK.
Depending on your circumstances there are three methods to do this:
Method 1
Add carry over entitlements as at 30th June into the employees' pay history for July. If the employee had carry over annual leave entitlements on 30th June of 120 hours, and acquired an additional 12 hours for the month of July, enter 132 hours annual leave entitlements in the their pay history for July.
Method 2
Enter leave as at 30th June as a carry over entitlement. From within the Payroll Details tab of the employee card file, click Entitlements on the left. Enter 120 hours as a carry over holiday leave entitlement. The 12 hours accrued for the month of July would be entered in their pay history.
Method 3
Enter leave as at 30th June as a carry over entitlement. From within the Payroll Details tab of the employee card file, click Entitlements on the left. Enter 120 hours as a carry over holiday leave entitlement. The 12 hours accrued for the month of July would be entered as a void paycheque.
For information on creating a void paycheque please refer to: Adjusting leave accruals
Enter any outstanding liabilities, such as PAYG tax, workers comp, and superannuation using a Record Journal Entry transaction. Debit the relevant expense account and credit the relevant liability account.
When entering outstanding liabilities you will not be able to use Pay Liabilities for these amounts.
Example
At the time of moving onto the software's payroll system, we had $500 in outstanding PAYG liabilities. Debit the wages expense account $500 and Credit the PAYG liability account $500.