In MYOB Essentials, the Expenses page is used to record your business expenses. Business expenses refer to the purchases you make from your suppliers for business supplies, and the payment of these purchases.

When you receive a bill from a supplier for a purchase you’ve made, first you need to create the purchase as an expense in LiveAccounts (see To enter an expense). Then, you can pay the expense (see Entering payments made to suppliers).

To enter an expense x

1. On the Expenses page, click Enter expense. The Expense from page appears.

2. If necessary, change the Expense number. This number is automatically generated, based on the last number used.

   Changing the numbering

   If you change the expense number, you’ll change the automatic numbering. For example, if you change the number to EX000081, the next time you create an expense, LiveAccounts will display the new expense number as EX000082.

   
   Enter information about the supplier

3. In the Supplier contact field, enter the supplier’s name, or select the supplier from the list. The supplier’s address details appear in the field below.

   If you’re entering an expense billed to you by a new supplier

   In the Supplier Contact field, select Add supplier from the list. Enter the supplier’s details in the Add New Supplier window and click Save.

   
   Check the due date, payment terms and tax preference

4. Check the date in the Date of issue field.
5. Check the date in the Payment due date field.
6. If you want to record the invoice or bill number as specified by the supplier, enter it in the Supplier invoice number field.
7. If you account for tax/GST, choose an option from the Amounts are list.
   • If you want the prices to include tax/GST, choose Tax/GST inclusive. Note that this is the default preference.
   • If you want the prices to exclude tax/GST, choose Tax/GST exclusive.
   
   Enter the items you’re buying

8. In the Item column of the list, enter the number of the item you’re being billed for, or select it from the list.

   If you want to enter a new item

   In the Item column of the list, select Add Item from the list. Enter the item details in the Add New Item window and click Save.

   The item Description, Account, Unit price and Tax rate/GST type appear, based on the details you entered when you created the item.

   The Qty and Total also appear. The default quantity is 1. You can change this in the Qty field.

1. Repeat from step 8 for each item on the expense. The totals are calculated at the bottom of the expense:
   • Subtotal—the total for the items added to the expense
   • Tax/GST—the amount of tax/GST applied to the expense
   • Total—the subtotal amount plus the tax/GST amount
   • Amount paid—the total of any expense payments made
   • Amount due—the total minus the amount paid.
2. If you want to add a note about the expense, enter it the Notes field.
3. Check that all the information in the expense is correct.
   
   Complete the expense
4. If you want to:
   • save the expense, click Save. The expense is saved and the Expense from page reappears.
   • enter a payment for the expense, click the Enter payment link, and then click Yes to the confirmation message. On the Enter supplier payment page, enter the payment details.
   For more information, see To enter a payment to a supplier.

To edit an expense  x

You can double-click expenses to open them for editing.

1. In the expenses list, find the expense you want to edit and double-click it. The Expense from page appears, showing the expense details.
2. Make any changes to the expense.
3. Click Save. The Expense from page reappears.

To delete an expense  x

1. In the expenses list, find the expense you want to delete and double-click it. The Expense from page appears, showing the expense details.
2. Click the Delete link. A confirmation message appears.
3. Click Yes to delete the expense. The Expenses page reappears.