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https://help.myob.com/wiki/x/-gD
ANSWER ID:4423
When an employee finishes their employment, you'll typically process a final pay. This will ensure all leave balances are paid out.
However, if you need to remove an employee from Payroll without processing a final pay, here's how to do it. We'll also step you through what to do if an ex-employee starts working for you again.
Note that you can't remove ex-employees from Payroll as the software needs to retain the employee pay history.
- Go to the Maintenance command centre and click Maintain Employee.
- Click Select Employee.
- Click the applicable employee then click OK.
- Click the Leave Details tab.
- Click the Annual Leave & Holiday Pay tab.
- Ensure the Holiday Pay Due and Current Annual Leave due amounts are zero. Manually overtype these figures to 0.00 if required. See our example below.
- Click the Other Leave tab.
- Ensure the Current Alternative Holidays Due amount is zero (under the Alternative Holidays heading). Manually overtype this figure to 0.00 if required. See our example below.
- Click the Employment Details tab.
- Enter the employee's Finished Date as shown in the following example.
The employee will now be shown as an Ex-Employee:
Ex-employees shouldn't be reinstated in your Payroll software. Instead, you should add a new employee and copy the required details from their original record.
To do this:
- Click Maintain Employees.
- Press F4 to add a new employee.
- Enter an Employee Code. This must be different ot the employee's original code.
- Enter the employee's First Names and Last Name.
- Click in the Copy the following information from Employee Code field and press F9 to select the employee you wish to copy details from.
- Select the information you want to copy. Details can be changed once the employee is added.
- Click OK.
- Click Close.