To enter personal information

To enter wage information

A	Select the employee’s pay basis. When you select a pay basis, the corresponding payroll category for paying wage amounts is automatically selected in the Wage list. If you select Hourly, the Base Hourly wage category (or the name you assigned to this category) is selected. If you select Salary, the Base Salary wage category (or the name you assigned to this category) is selected.
B	Enter the employee’s annual salary or hourly wage rate.
C	Select the employee’s pay frequency.
D	In the Hours in [...] Pay Period field, type the number of hours in the employee’s pay period.
E	If the employee’s wage expense account is different from the default account, in the Wages Expense Account field, type or select the required account.
F	Click in the select column () next to each wage category that applies to the employee.

To enter superannuation information

A	In the Superannuation Fund field, enter your employee’s nominated fund. This is mandatory if you’re using Pay Super. If your employee’s superannuation fund does not appear on the list, you need to create it.
B	Type the employee’s fund membership number in the Employee Membership No. field. This is mandatory if you’re using Pay Super.
C	If you need to provide a Standard Choice Form to this employee: Click Create Superannuation Choice Form. The Review Employees Before Exporting window appears. Click Mail Merge. A Standard Choice Form appears for the employee as a Word document. Save or print the form. Click Cancel. The Card Information window reappears.
D	Click in the select column () next to each superannuation category that applies to the employee.

To enter entitlement, deduction and expense information

1. Click Entitlements and click in the select column () next to each entitlement that applies to the employee.
2. Click Deductions and click in the select column () next to each deduction that applies to the employee.
3. Click Employer Expenses and click in the select column () next to each expense that applies to the employee. 

To enter tax information

To enter standard pay information

The default values in this window are determined by the payroll categories selected and wage information entered. 

To enter pay history and time billing information

If you started processing payroll part-way through the payroll year, click Pay History and type the amounts paid prior to the first recorded pay in the Activity column. You can enter pay history for specific months, quarters or for the year to date.
Amounts entered in the Pay History window appear on payment summaries and reports not derived from payroll activity (such as register reports). They are not recorded as transactions in your accounts.

If you use the Time Billing function to track time the employee spends to complete work for clients and customers, click Time Billing and enter the employee’s time billing rate and cost per hour.

If the employee has accrued superannuation which has yet to be submitted to their fund (using Pay Super), don't enter it in their pay history. Instead, record a pay for $0 that only includes the accrued super (do this after recording all other pays for the month). For more details, see Checking and adjusting superannuation calculations.

To enter payment details information

You can pay an employee by cash, cheque or electronically. If you pay them electronically you can also split an employee's pay across up to three accounts.

1. Click the Payment Details tab and select the method you use to pay the employee in the Payment Method field.
2. If you selected Electronic:
   1. Select the number of bank accounts (up to three) the employee wants their pay to be distributed to.
   2. Enter the employee’s bank details for each account. If the employee's bank account number is 10 numbers long, see the FAQ below.
   3. Enter the statement text (Account 1 only) you want to appear on the employee’s bank statements.
   4. If you are distributing to more than one account, in the Value field, type the amount or percentage of the pay to be deposited into the account and select the distribution method (Percent or Dollars) from the list. Note that the final account will receive the remaining amount of your employee’s net pay.
3. Click OK. The Cards List window reappears.
4. Click Close to return to the Card File command centre. 

Why am I getting the error "EmployeePaymentTemplateLine..." when modifying an employee card?

The error "EmployeePaymentTemplateLine..." or "EmployeePayrollDetailsLine..." means there's a glitch in the employee card and you'll need to contact MYOB Tech Support for help. Call 1300 555 123 (Australia) or 0508 328 283 (New Zealand).

What is the Employment Classification?

Employment Classifications in AccountRight are a means to classify your employees. For example, you might want to assign a specific classification to workers who are employed under a specific award or agreement.

Primarily this field is used as an additional filter for reporting purposes. By default, it will also display on the employee's pay slip. It serves no other purpose in the setup of an employee's card.

AccountRight comes with a default list of Employment Classifications, but you can customise this list to suit your business (Lists menu > Employment Classifications).

You can modify this list by either:

• clicking a classification then clicking Edit to specify a new name, or
• clicking New to create a new classification.

If you're using the default pay slip form, an employee's Employment Classification will display on their pay slip.

Learn more about personalising forms

Where can I record other employee-specific information?

If you have employee-specific information that you want to record which isn't catered for in AccountRight, such as next-of-kin details, you can use the Notes field on the Card Details tab of the employee's card.

Alternatively, you can set up a custom list of attributes which might apply to your employees, or create a custom field.

How can I print or export all my employees' details?

If you need to print employee details you can run the Employee Employment Details report (Reports menu > Index to Reports > Payroll tab). You can then print the report.

If this report doesn't show exactly what you want, you can export the information you need and open the export file in Excel.

Here are the basics on exporting - for more details see Exporting data.

1. Go to the File menu and choose Import/Export Assistant.
2. Choose Export Data then click Next.
3. Choose Cards > Employee cards then click Next.
4. Leave the Format setting at their default values then click Next.
5. From the list of Available fields, select a field you want to export then click Add.
6. Repeat step 5 to add all fields you want to export, e.g. First Name, Co./Last Name, Start Date, etc.
7. Click Export and save the file. To make it easy to find, save it to your Desktop.
8. You can now open the export file in Excel.
   1. In Excel, go to the File menu and choose Open. This might vary depending on your Excel version.
   2. In the Open window, choose All Files.
   3. Select the export file (on your Desktop) and click Open.
   4. When the Text Import Wizard appears, click Finish. The exported information appears. The columns in the Excel spreadsheet represent the fields exported from AccountRight.
   5. You can manipulate, print or save this information as required.

Can an employee have two different hourly pay rates?

Only one hourly rate can be set on the Wages tab of an employee's card.

However, you can set up as many payroll wage categories as you like (including different pay rates) and assign these to your employees.

For details on setting up new wage categories see Wages.

How do I split an employee's pay?

If you need to split an employee's pay into more than one bank account, enter this information on the Payment Details tab of the employee's card (Card File command centre > Cards List > Employee tab > open the employee's card > Payment Details tab).

See "To enter payment details information' above.

What if an employee has a 10 digit bank account number?

In most cases where a bank account number is 10 digits long, the first character is a zero and this can be omitted in AccountRight. However we recommend you check this with your bank first to ensure it's OK to do this in your situation.