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Ace Payroll keeps track of employee leave entitlements. Use this method to increase or decrease the number of weeks of leave you give your employees.

You must give your employees at least 4 weeks of leave per year.

Your employee may request to cash up part of their leave, and take the remaining time off. This does not affect their basic entitlements, and you must still grant at least 4 weeks of leave during this procedure.

If you are changing annual leave entitlement for an employee who is becoming permanent you will need to follow a slightly different procedure.

 

To change the annual leave entitlement for an employee whose leave is calculated using the Annual Leave method.

To change annual leave entitlement
 
  1. Back up your data files. Backing up your data files allows you to reverse your changes if you need to.

  2. From the front screen, click Employee then click Modify Employee Details.

  3. Select the employee whose leave you want to change, then click the Leave tab.

  4. Make a note of the current days of holiday pay owed to the employee, you will need this later.


     

  5. Click Holiday Pay, then Calculation Method.

  6. Click Annual Leave - Custom, then click Go.



  7. Click Weeks Holiday Each Year, then enter the number of weeks of annual holidays you are giving your employee, and click Go.

    You must grant at least 4 weeks of leave in this step. This is the legal minimum requirement

  8. Click Opening Entitlement Date and enter the date from which you want the new number of weeks to start accruing.

  9. Click Opening Entitlement Days Owing and enter the number of days annual leave owed at the Opening Entitlement Date.

    If you have set the Opening Entitlement Date as
    today, then the number of days owing is the number of days you noted in step 4.

    If you have set the Opening Entitlement Date as a day in the past do not use their current leave balance as their opening balance, because then they will accrue that leave twice. Run a Leave Owing report for the date you're setting as the Opening Entitlement Date and use the leave owing on that date as the opening balance.

    If you have set the Opening Entitlement Date as a date in the future you must calculate the additional leave your employee will have accrued by that date, then enter the total they would be owed on that day if you had not changed anything.

  10. Leave accrues automatically every 12 months. If you want an anniversary date other than every 12 months, click First anniversary Date to change it, then click Go.

  11. Click Go to save your changes.

     

 

To change the annual leave entitlement for an employee whose leave is calculated using the Percent of Gross method.

To change annual leave entitlement using the Percentage of Gross method
  1. Back up your data files. Backing up your data files allows you to reverse your changes if you need to.

  2. From the front screen, click Employee, then click Modify Employee Details.

  3. Select the employee whose leave you want to change, then click the Leave tab.

  4. Take note of the current amount of holiday pay owed to the employee. You will need this later.



  5. Click Holiday Pay, then click Calculation Method.

  6. Leave the current Min % of Gross selection ticked, and click the words Different Percentage.



  7. Set the percentage you want to pay either by selecting it, or by clicking Other Percentage and entering it.



  8. Click Go to close the window, then click Go again to return to the Employee Holiday pay Entitlement window.

  9. Click Opening Entitlement Date and enter the date from which you want the new percentage to start accruing, then click Go.




  10. Click Opening Entitlement Dollars Owing and enter the dollar value of holiday pay owed on the Opening Entitlement Date.
    If you have set the Opening Entitlement Date as today, then the amount of pay owing is the amount of pay you noted in step 4.

    If you have set the Opening Entitlement Date as a day in the past do not use their current amount owing as their opening balance, because then they will accrue that pay twice. Run a Leave Owing report for the date you're setting as the Opening Entitlement Date and use the pay owing on that date as the opening balance.

    If you have set the Opening Entitlement Date as a date in the future, you must calculate the additional holiday pay your employee will have accrued by that date, then enter the total they would be owed on that date if you had not changed anything.
    Once you have entered the correct amount, click Go to close the window.

  11. Click GO to save your changes.