- Created by Suchi Govindarajan, last modified by KimP on Oct 24, 2017
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https://help.myob.com/wiki/x/ewtNAQ
This procedure is ideal for your shoebox clients with no existing ledger software or clients who do not have any comparative balances to migrate. If you have data you wish to migrate from MAS, Accounts or AO Classic General Ledger, take a look at our topic Migrating to MYOB Ledger.
Before you begin...
You will need to choose a chart of accounts template for your ledger. We've provided a standard chart for each entity type and each MYOB legacy product. These are in the form of a .CSV file located in the following subfolders of the Client Accounting templates folder:
Practice Charts: Where you store your practice's custom chart of accounts templates in .CSV format.
- MYOB Standard Charts: Contains the predefined chart of accounts for the MAS, Accounts and AO Classic General Ledger products and entity types.
You can create a custom chart for your practice using the MYOB Standard Charts. For example, you may want to remove accounts that are not applicable for your practice. We recommend that you copy the .CSV template from the MYOB Standard Charts folder into the Practice Charts folder to prevent your changes from being overridden when performing an MYOB update.
Let's see how this is done.
- Ensure you have added the client in your MYOB AE/AO database.
- Open the client profile and open the Client Accounting > Trial Balance (Workpapers) tab. The contents of the Workpapers tab appears.
- On the Tasks bar, click Create new AE/AO Ledger. The Create Ledger window appears.
- In the Ledger name field, enter the client ledger name.
- Select the Chart template by clicking the Browse button [...] and searching for your ledger template file. The Client Accounting Templates folder appears by default.
- Confirm the Entity type and Chart type:
- If you have selected an MYOB Standard Chart , the Entity Type and Chart Type fields will be automatically filled in.
- If you have selected a Practice Chart, and your CSV file name is different to the MYOB naming convention, you may need to manually enter these fields.
- Enter the Financial year end date. The opening balance date and financial start month are automatically calculated from the financial year end date.
- Review the values in System Account Mapping, and modify any values if required.
The mapped Account code values displayed here vary depending on the Entity and Chart Type. If you have selected an MYOB Standard Chart, the values displayed here are defined by MYOB. - If any account codes in the System Account Mapping are also in the CSV file, the account codes are created as System Accounts.
- Click OK. The MYOB Ledger is configured.
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