- Created by Suchi Govindarajan, last modified by MartinW on Feb 06, 2018
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https://help.myob.com/wiki/x/xAqEAQ
You can add, edit and delete accounts and account type groups for the workpaper periods with the status Not started and In progress.
To ensures that any updated account codes are displayed when viewing, posting or editing journals in a workpaper period, only update account codes from the Manage Accounts link within the workpaper period. Do not update account codes from Client Accounting > Manage Accounts, or Cashbook online.
- Open the workpapers period.
The Prepare Trial Balance (Workpapers) table is displayed. - On the TASKS bar, click Manage Accounts.
- In the Manage Accounts window, select the account.
- Click on Manage Account Type Group.
- In the first row of the Manage Account Type Group window, enter details in the Account Type and Account Type Group fields.
- In the last column, press Enter on your keyboard to add the new account type.
- Click OK.
The account type group is added in the Manage Accounts window. - In the Manage Accounts window, click Submit.
- The new account header is posted to the ledger.
- Open the workpapers period.
The Prepare Trial Balance (Workpapers) table is displayed. - Click Manage Accounts in the Tasks bar.
- In the top row, enter details for:
- Account No.
- Account Name
- Account Type, using the drop-down
- Account Type Group, using the drop-down
- Tax Code, using the drop-down (if you do not want to enter a tax code, select “NA”).
- In the last column, hit either the Enter key or Tab key to add the new account.
- Click the Submit button.
The new account is posted to the ledger.
Missing accounts
To add accounts that are missing, use the options under Accounts on the TASKS bar. These newly-added accounts can also be edited or deleted as necessary.
Notes about adding missing accounts
- Header and detail accounts can be added to the ledger. Header accounts group related detail. Accounts help organise the accounts list.
- There are eight account classifications.
- Header accounts must be assigned an account classification.
- Detail accounts must be assigned an account classification and an account type.
- Each account must be represented by a unique five digit number. The first digit of the account code indicates the account’s classification.
Added accounts are displayed in italics in the chart of accounts. Header accounts are displayed in bold italics. When workpaper preparation has been completed, these newly-added accounts are posted to the ledger.
After the account has been added, only the account name can be edited. If other fields require editing, such as the account type or account number, you have to delete and add the account again with the correct information.
- Open the workpapers period.
The Prepare Trial Balance (Workpapers) table is displayed. - Click Manage Accounts in the Tasks bar.
- In the Manage Accounts window, select the account.
- Click Manage Account Type Group.
- In the Manage Account Type Group window, click in a field you want to edit.
- Enter the new details.
- Click OK.
The account type group is updated in the Manage Accounts window. - In the Manage Accounts window, click Submit.
The new account header is updated in the ledger.
- Open the workpapers period.
The Prepare Trial Balance (Workpapers) table is displayed. - Click Manage Accounts in the Tasks bar.
- In the Manage Accounts window, click in a field you want to edit.
- Enter the new details.
- Click the Submit button.
The new account details are posted to the ledger.
This will delete only account headers from the ledger; it does not delete accounts.
- Open the workpapers period.
The Prepare Trial Balance (Workpapers) table is displayed. - Click Manage Accounts in the Tasks bar.
- In the Manage Accounts window, select the account row.
- Click on Manage Account Type Group.
- Select the row with the account type you want to delete.
- Click the Delete button.
- In the Delete window, click Yes.
- Click OK.
- In the Manage Accounts window, click Submit.
The account header is removed from the workpaper or ledger; the accounts that were under the account header remain in the ledger under the preceding account header.
You cannot delete an account that has workpapers, linked documents, or unposted journals attached, or which has any balances or transactions. You also cannot delete a system account.
- Open the workpapers period.
The Prepare Trial Balance (Workpapers) table is displayed. - Click Manage Accounts in the Tasks bar.
- In the Manage Accounts window, select the account row.
- Click the Delete button.
- In the Delete window, click Yes.
- Click Submit.
The account is removed from the ledger.
Only newly added accounts can be deleted. Added accounts are displayed in italics in the Prepare Trial Balance (Workpapers) table. This functionality applies to all products except for AE Ledger.
- Open the workpapers period. The Prepare Trial Balance (Workpapers) table is displayed.
- Select the account in the table, or click the checkbox in the first column of the selected account.
- On the TASKS bar, click Delete account. A confirmation window appears.
- Click Yes to confirm deleting the account.
Field descriptions
Manage Accounts window
| Field | Description |
|---|---|
| Account No. | Chart of account number. |
| Account Name | Name of the header account. |
| Account Type | Type of the header account. |
| Account Type Group | Subcategories of the header account. |
| Tax Code | Type of tax account. |
Manage Account Type Group window
| Field | Description |
|---|---|
| Account Type | Profit and Loss or Balance Sheet category. |
| Account Type Group | Description of the main account. |
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