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Payday filing is a new way of reporting employee pay details to the IRD. Instead of sending an Employer Monthly Schedule (IR348) every month, under payday filing you generate and send an Employment Information (EI) return file for every pay run. The EI return file contains the same information as the IR348, as well as ESCT amounts for each employee and dates for the pay run. Information about new and departing employees is also sent to the IRD in a New and Departing Employees file.

Payday filing is optional at present, but will be compulsory from 1 April 2019.

See “Payday filing” on the IRD’s website for more information.

What’s changing?

From April 17 2018 C-Series reporting won’t be accepted by Inland Revenue. This means you won’t be able to use Ace Payroll (or any payroll software) to print out your IR348 form to send to Inland Revenue.

You can still print a pre-filled copy of your IR348 for your own records, but these copies can’t be submitted to Inland Revenue.

How will I file my EMS?

If you’re already filing using ir-File, just keep doing what you’re doing.

If you’ve been printing out your IR348 and sending it to Inland Revenue, you’ll need to set up a myIR account and start filing electronically. Once you’ve created your IR438, you can submit your form directly from Ace Payroll by clicking the ir-File button.

The only other way to file is to print out a blank approved IR348 template, fill it in the data manually, and submit it to Inland Revenue.