Payday filing

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Payday filing is a new way of reporting employee pay details to the IRD. Instead of sending an Employer Monthly Schedule (IR348) every month, under payday filing you generate and upload an Employment Information (EI) return file for every pay run. The EI return file contains the same information as the IR348, as well as ESCT amounts for each employee and dates for the pay run. Information about new and departing employees is also sent to the IRD in a New and Departing Employees file.

Payday filing is compulsory from 1 April 2019, but you can start using it before then. Once you start using payday filing, you no longer need to submit the IR348.

See “Payday filing” on the IRD’s website for more information.

Set up Ace Payroll for payday filing

Before you can upload EI return files, your system needs to be setup for ir-Filing. If you currently file your IR348 returns electronically, your system is already set up - if not follow the setup steps at Create and file returns with ir-File.

Creating EI Return files

Once your system is set up, you can start creating EI return files after each pay is processed.

How to generate an EI return file

From the front screen click Reports > IRD Returns > Payday Filing. The Employment Information (EI) Return window appears, listing all processed pays for the selected month. Any pays that you have already created EI return files for will have details in the File Name and File Created Date columns.
Select the pay to generate an EI return file for (change the month if you need to find an earlier pay) and click GO.

You can select a pay that already has an EI return file if you want to re-create the file for that pay.
The details of all employees in the pay are displayed. Click Electronic File to create the EI return file.
The Employment Information (EI) Filing window appears. Click GO to check your data and create the EI return file.
The contents of the file appear. Click Print to print the file for you records, or click mIR login to open the IRD website in a web browser so you can upload the return file.