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As well as closing on an accounting period (month), you can lock off entries at the end of each week or each fortnight. To lock the entries, you set a Timesheet Lock Date once all entries are posted for the relevant time frame.

Entries affected will include:

  • Timesheets
  • Disbursements
  • Invoices (bills)
  • Receipts

 

To set a timesheet lock date
  1. Select MaintenanceTime Setup > Processing Time Setup. The Processing Time Setup page opens.

  2. Select the Accounting Year from the drop-down.

  3. Enter a Timesheet Lock Date for the accounting year. Enter a date in the format dd/mm/yyyy or select it from the drop-down calendar.

    This option enforces employees to complete their timesheets by a specified date.

  4. Click OK to save the changes and close the Processing Time Setup page.