How you delete transactions (like sales and purchases) is similar across all transaction types in AccountRight. You open the transaction and select Delete from the Edit menu (you can also right-click in the transaction window to see the edit options). When you delete a transaction, it's permanently removed from your records.

There are a number of restrictions when deleting transactions. Your security preferences must allow deleting and the transaction can't be in a locked period. There are also some restrictions depending on the type of transaction you're deleting, these are explained below.

Sales

You can only delete a sale that does not have a payment applied to it. If you have recorded a payment for a sale, you must first delete the payment and then delete the transaction. Any discounts that have been given must also be deleted before the transaction can be deleted.

If you applied a credit note towards a sale, you must delete the credit before you can delete the sale.

If you want to delete a line or other information from an invoice you've recorded, see Add headers, subtotals and lines to sales.

Purchases (Not Basics)

You can only delete a purchase that does not have a payment applied to it. If you have recorded a payment for a purchase, you must first delete the payment and then delete the transaction. Any discounts that have been given must also be deleted before the transaction can be deleted.

If you applied a supplier debit towards a purchase, you must delete the debit before you can delete the purchase.

If you want to delete a line or other information from a purchase you've recorded, see Add headers, subtotals and lines to purchases.

Grouped receipts that have been deposited

If you want to delete an individual receipt that was recorded as part of a bank deposit of receipts grouped in the undeposited funds account, you must first delete the bank deposit. When you delete a bank deposit, all of the cash receipts included in that bank deposit are returned to the Prepare Bank Deposit window. You can then delete the required receipt from this window.

Reconciled transactions

If you delete a reconciled transaction, your bank reconciliation will be out of balance. If you want to delete a reconciled transaction, you need to undo the bank reconciliation first, then delete the entry and re-reconcile the account. See Reconciliation problems.

GST and activity statement reporting (Australia)

If you delete a transaction that must be reported on an activity statement, the transaction details will not be included in your GST reports or in an activity statement prepared using BASlink. Also, if you delete a transaction from a prior GST reporting period, your GST reported for that period may be affected.

GST reporting (New Zealand)

If you delete a transaction from a prior GST reporting period, your GST reported for that period may be affected.

Insufficient on-hand item quantities (Not Basics)

You cannot delete a purchase that will result in negative inventory on-hand.

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