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An employee might want their employer-paid super to go to one fund, and salary sacrifice an amount each pay to go to a second fund.

But you can only assign one super fund for each employee card in AccountRight...so how is it done?

Easy. Just set up two cards for the employee and assign a different superannuation fund to each.

OK, there's a little more to it than that, so let's step you through the details. In this example, an employee who wants to salary sacrifice $50 each pay to go to a second super fund.

 

1. Set up the employee's cards

You need to create two employee cards which we'll refer to as the primary card and the secondary card. If you've already set up a card for the employee, consider this their primary card.

Make sure you've set up your employee's super funds.

Here's the info you need to record in each card:

In this card...record this info...
Primary card
  • Enter all payroll information for the employee. This will be their main employee card.
  • Assign the super fund for the employee's mandatory (superannuation guarantee) payments.
  • Enter the employee's membership number for that fund.
Secondary card
  • Enter the employee's name. To differentiate it from the name in their primary card, just add a middle name or initial.
  • Assign the super fund for the employee's salary sacrifice super payments.
  • Enter the employee's membership number for that fund.

If you're using Pay Superannuation, check super fund and employee details to make sure all mandatory information is recorded.

2. Set up the payroll categories
  1. Set up the Superannuation Guarantee category to cater for the employee's mandatory (employer-paid) super payments.
    • This category should already exist in your company file.
    • Click Employee and select the employee's primary card.
  2. Create an asset account with the Account Type set to Other Asset. This account will be used as a "holding" account for the salary sacrifice super payments.
  3. Set up a payroll deduction category. This will be used to deduct the salary sacrifice super payments from the primary card.
    • For the Linked Payable Account, select the salary sacrifice "holding" asset account created at step 2. Ignore the warning about the type of account you've selected.
    • For the Calculation Basis, enter the dollars per pay period to be deducted.
    • Click Employee and select the employee's primary card.
    Here's our example.
  4. Set up a payroll wages category. This will be used to pay the salary sacrifice super amounts deducted from the primary card.
    • For the Type of Wages, select Salary.
    • Override the expense account and select the salary sacrifice "holding" asset account created at step 2. Ignore the warning about the type of account you've selected.
    • Click Employee and select the employee's secondary card.
  5. Set up a superannuation category for the salary sacrifice payments. This will be used to report the salary sacrifice amount for the second fund.
  6. For the Linked Payable Account, select your superannuation payable account.
  7. For the Contribution Type, select Salary Sacrifice (deduction).
  8. For the Calculation Basis, select Equals 100% and select the wages payroll category created at step 4.
  9. Click Employee and select the employee's secondary card.

If the employee is salary sacrificing the same amount each pay, update the standard pay details of the employee's secondary card to specify this amount against the wage category created at step 4.

3. Process the employee's pay

When you process the employee's pay, 

 

 

 

  FAQs


 

Set up the payroll categories

 

 

Process the employee's pay

primary card - full pay with sal sac deducted

secondary card - zero pay - manually enter the sal sac value

Note: super can be processed as normal