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There's lots of things you can print from AccountRight including invoices, reports and customer statements. In fact, there's not much you can't print.
Setting up your printer
AccountRight can print using any of the printers installed on your computer. However, note the following:
- you need to set a default Windows printer (you can choose a different printer when printing)
- your printer needs to have a printer driver installed that's compatible with your Windows version. Make sure you check for updated drivers if you upgrade your version of Windows or set up a new computer.
How to print
|Transactions (when recording)||Sending forms when you record a transaction|
|Transactions (after recording)||Sending forms in a batch|
|Statements||Send customer statements|
|Reports||Printing, saving and sending a report|
|Receipts||Printing payment receipts|
|Pay slips (Australia only)||Print or email pay slips|
|Mailing labels||Mailing labels|
|Personalised mail merge letters||Personalised letters|
If you're trying to print from AccountRight and nothing happens, or you get an error, there's a simple test to help identify your issue. The test uses Microsoft XPS Document Writer, a default Windows program which works like a printer, but which creates a file (like a PDF) of your document, instead of printing it.
Note that some software programs (most notably Windows software such as Microsoft Word and Microsoft Excel), communicate with your printer in a different way to other programs (they send messages using a different software language). In some cases, you may be able to print using one program but not another, Where this occurs, your printer driver needs to be reinstalled or updated.
Here's what to do:
- Open your company file.
- Open a transaction or report and then click Print.
- When prompted to choose a printer, choose Microsoft XPS Document Writer.
Now analyse what happens.
|If...||Then it means||So, try this|
|You're prompted to specify where to save the file|
AccountRight is successfully sending the print information, but your printer can't process it.
The likely cause is an issue with your printer driver. Have you recently updated your operating system or computer? Make sure you're using a compatible printer driver.
|Go to your printer manufacturer's website and download the latest driver for your printer model and Windows version. They will also provide installation instructions.|
|Nothing happens, or an error displays|
Your printing issue is likely caused by another program on your computer which is stopping the AccountRight print job from reaching your printer.
Have you recently updated your operating system or computer? Make sure you're using a compatible printer driver or have set a default printer.
You might need help from an IT person to fix your issue, as it might need some techy investigation.
You can try temporarily disabling all antivirus and security software on your computer, then attempt to print again. If printing works, it means your issue is with the disabled program. If the issue persists, try shutting down other open programs (except AccountRight) to see if this identifies which program is interfering with the print job.