MYOB IMS Payroll 6.65 Release Notes

Before you install the desktop version:

1. Close all Open payroll periods in your payroll companies.

2. Back up each of your payroll companies via the Tools menu.

3. Close all IMS applications on your PC.

   

   Uninstalling an earlier version of IMS Payroll prior to installing this version is not recommended or required, as you'll need to reinstall any custom payroll software or modules.

If you're downloading the installer:

1. Double-click the executable file (.exe) that you downloaded.
2. Install the new version on every computer that has MYOB IMS Payroll installed.

If you’ve already upgraded to 6.65, the Upgrade button won’t appear. To upgrade, log out of MYOB IMS Cloud and log back in. The upgrade will be installed automatically.

If you haven’t upgraded to 6.65, follow the steps below.

1. Log in to IMS Payroll Cloud.

2. At the bottom left, click the gold Upgrade button.

   

   The Upgrade button only appears after you click on a company with the Closed status.

3. Repeat steps 1–2 for each payroll company you manage.

In the original 6.65 release, an error could occur where timesheets calculated incorrectly if a user viewed relative hours. This issue was partly fixed in the 6.65.0.3972 release. We added a Recalculate All option on the 4-Calculate tab. Selecting this option allows you to fully recalculate a pay, instead of only recalculating the employees who have had additional changes to their pay.

We've refined this fix in the 6.65.0.3974 release, so that it resolves the issue if a user viewed relative hours or entered a Leave Without pay payment in the timesheet, which would open the Leave Without Pay (LWOP) screen.

If you're using version 6.64 or earlier, close any open pays, then upgrade.

If you are currently using version 6.65 and have an open pay, we recommend that you upgrade before closing the pay. After upgrading, do a full recalculation of the pay.

This release adds a new report called Standard Hours Worked, which is useful for reviewing hours worked by employees with irregular work patterns. It shows how many hours employees worked within a date range, including total hours and average hours per week. The report sources its Hours and Days values from the H/Rate Hrs and H/Rate Days columns on an employee's History > Leave Earnings tab.

If an employee's pay frequency isn't weekly, the report also shows average hours per period. The report doesn't include overtime.

You can also use the report to help you decide how to update an agreed definition of a week.

Ensure that your employee understands and accepts the definition of their working week, and that this is reflected in your employment agreements.

If you select the Print Employee Detail? option, the report includes each employee's hours for every week. This is the Details view. If you don't select the option, then the report displays a summary of each employee's hours. This is the Summary view.

For example, here's a report preview of the Details view.

And here's a report preview of the Summary view.

We've added two new options to the Leave History report:

• Include $ Values?—Includes the dollar value of each leave payment on the report.
• Termination Value?—Includes the gross percentage and units for each annual leave payment.

Here's how the Leave History report looks with both options selected:

On the Costing Employee History report, you can now add a payment breakdown by selecting the new Include Payment Details checkbox.

The breakdown includes every payment in a costing code and the amount each employee received for that payment.

Selecting the Include Payment Details option also adds this information to the data file extract, in the new Payments Name column.

You can now use the relative hours feature for employees with Set Hours as their annual leave type. When paying their FBAPS leave, if the transaction's unit is measured in days, you can use the relative hours feature to adjust the number of hours of FBAPS paid.

For example, a salaried employee might work eight hours a day from Monday to Thursday, and four hours on Friday. If the employee takes sick leave on a Friday, you can use the relative hours feature to adjust the number of hours accordingly.

We recommend that you don't change hours for employees that use the ADP rate.

To enter relative hours for an FBAPS payment, double-click the payment in an employee's timesheet. The new Enter Units window opens.

If you pay sick leave to a salaried employee and enter relative hours for them, you also need to:

• Reduce their salary Quantity by the same amount as the relative hours. For example, if you entered 4 for their relative hours, you need to enter -4 for their salary.
• Set the salary Rate to Employee Rate and select Employee Hrly Rate from the dropdown.
  

  

• Update the Days Paid For section, so that it reflects the correct number of days the employee should be paid for.
  

  

On an employee's History > Leave Earnings tab, you can now modify a record's Period Ending date.

To edit a Period Ending date

1. Select a date and click Modify. The Leave Maintenance - Modify Data window opens.
   

   

2. In the Period Ending Date field, enter a new date.

   

3. Click OK.