Adding a pay group and applying it to an employee

To include an employee in a pay they must be assigned to a pay group. The pay group is a template that provides the basic details for anyone assigned to the group.

From the configuration screen select Pay Groups.

We can edit or add groups from this screen (Screen ID - MPPP2710). Any existing pay groups will show a list of employees included in the group in the bottom half of this screen.

Once the pay group has been added with the relevant information it can then be added to an employee pay group (Screen ID - MPPP2250).

For this example we have selected Scott Murphy #EP00000002. Scott is currently assigned to the Customer Services pay group and now we will add him to the Bonus pay group so we can include him in the Bonus pay run in future.

By clicking on the + we can select the pay group and complete the employee specific details such as Effective Date and values and save. In this example we have decided that the bonus for Scott will be $10,000 each pay period. The frequency for this Bonus pay group in annually.

We can now go to the employee pay details (Screen ID - MPPP2310) and update the details for Scott. By clicking on the magnifying glass shown below we can see the list of pay groups assigned to this employee and select Bonus.

We can add the pay item we want to use to pay this Bonus, and in this case we have a Bonus pay item setup already so can select this.

We enter the amount to pay per pay and the Quantity in this case would be 1. The taxation and type are determined by the pay item settings.

We can now open the Bonus pay and see that Scott has been included and the payment of $10,000 already appears in the pay.

Unless the information is changed in the employee pay details for a pay group, the next time you process this pay the details will remain the same.