The purpose of creating an archive folder on both computers is to safely store the current working company file on that computer. It may be necessary to refer back to that company file at a later date. 

1. Simultaneously press the Windows  and E keys on your keyboard (the Windows  key is between the Ctrl and Alt keys). The contents of your computer are displayed.
2. Locate and double-click your MYOB program folder, for example C:/Premier19.
3. Go to the File menu, choose New then choose Folder.
4. Name the new folder "MYOB Archive" or similar. 

This involves 2 steps:

1. Rename the current working company file.
2. Move the renamed current working company file to the MYOB Archive folder.

Before going any further, we need to look at some rules that govern the way files are stored, restored and moved between folders.

• Windows won't allow two files with the same name to be stored in the same folder.
• When naming files, it is advisable to only use letters and numbers. Also, where possible, keep file names to 8 characters or fewer.
• Company files restore to the same folder they were backed up from. Assuming your company file is stored in your MYOB program folder on both computers, then by default, your company file will restore to the same folder on the other computer. The company file that is being restored cannot retain its original name if a file with the same name (the current working company file) already exists in that folder.
• For the restored company file to retain the same name throughout the cycle of backing up and restoring, the current working company file on computer #2 will need to be moved to the MYOB Archive folder.

If a copy of each archived current working company file is to be stored, then prior to moving it to the MYOB Archive folder, rename it so that it won't override the one that was last archived. One way to do this is to use the date when renaming it, for example 151107.myo being November 7 2015. Using the date format YYMMDD, allows files in the folder to be listed chronologically.

1. Simultaneously press the Windows  and E keys on your keyboard (the Windows  key is between the Ctrl and Alt keys). The contents of your computer are displayed.
2. Locate and double-click your MYOB program folder, for example C:\Premier19. The contents of this folder will be displayed in the right hand panel. The example below shows the contents of the Premier19 folder.
   
3. Right-click the current working company file and choose Rename.
4. Type in the new file name and then click on a vacant part of the window. The current working company file will now be renamed.
5. Right-click on the current working company file and choose Cut.
6. Right-click on the MYOB Archive folder and choose Paste.
7. Double-click the MYOB Archive folder to check that the current working company file has been successfully moved there. See our example below.
   

In this example, Clearwater.MYO was renamed 121107.MYO and moved from the Premier19 folder to the MYOB Archive folder.

The last step of the process is to restore the backup from computer #1 on to computer #2. As the current working company file on computer #2 has been archived, the restore function will allow the restored company file to retain its original file name and location.

Data can now be entered into your company file on computer #2. The whole process is then reversed to move the updated company file from computer #2 back to computer #1.