JobKeeper checklist for AccountEdge

When you first set up JobKeeper, you would've notified the ATO of the JobKeeper start dates for each eligible employee. You would've used a wage category called JOBKEEPER-START-FNxx.

The Wages Name and ATO Reporting Category you use must be set up as shown in the image below (step 4) in order to correctly notify the ATO that you're paying the employee under the JobKeeper scheme.

We recommend you check that you've set up this wage category correctly.

Here's how:

1. Go to the Payroll command centre and click Payroll Categories.
2. On the Wages tab, click to open the category you've used to notify the ATO of JobKeeper start dates for your employees.

3. The Wages Name needs to be entered as JOBKEEPER-START-FNxx, where xx refers to the fortnightly period during which you start making JobKeeper payments. If your wage category has a different name, the ATO won't recognise the JobKeeper payments, so you need to enter it exactly as it's stated.

   For example, if you're paying your employee their first JobKeeper payment on 11 April, use JOBKEEPER-START-FN01 as the wages name (as the pay date falls within the ATO's fortnightly period).

   The Wages Name must match this (all capitals, with hyphens and no spaces) to ensure it's accepted by the ATO.

   
   See the following table for help

   If your first JobKeeper pay date falls within	The Wages Names for this category must be
   30/03/2020 - 12/04/2020	JOBKEEPER-START-FN01
   13/04/2020 - 26/04/2020	JOBKEEPER-START-FN02
   27/04/2020 - 10/05/2020	JOBKEEPER-START-FN03

4. For the ATO Reporting Category, ensure Allowance - Other is chosen.
   Make sure the highlighted areas of the wage category are set up exactly as they are below:

   

5. Click OK.

You only need one wage category for all JobKeeper top-up payments for all eligible employees that are needing a top up.

The Wages Name and ATO Reporting Category you use for the JobKeeper category must be set up as shown below in order to receive the wage subsidy payment from the government.

To check your JOBKEEPER-TOPUP wage category setup:

1. Go to the Payroll command centre and click Payroll Categories.
2. On the Wages tab, click to open the category you've used to pay JobKeeper payments.
3. Check that the Wages Name, is entered exactly as: JOBKEEPER-TOPUP (all capitals, with a hyphen and no spaces).

4. For the ATO Reporting Category, ensure Allowance - Other is chosen.
   Make sure the highlighted areas of the wage category are set up exactly as they are below:
   

5. Click OK. 

To make sure the ATO has your latest JobKeeper set up, you can simply create an Update Event.

1. Go to the Payroll command centre and click Payroll Reporting. The Payroll Reporting window opens.
2. Click Create Update Event. The Create Update Event window opens.
3. Select Update Event from the drop down list in the Type field. A list of employees appears.
4. Click the Create Update Event button. The Create Update Event window appears.
5. Select all employees to report updated payroll data to the ATO.
6. Enter the name of the Authorised Sender.
7. Click Send to ATO.
8. Click Close to close the window.

To ensure you've paid the minimum amount required for JobKeeper ($1500 per fortnight before tax) for each employee, you can check the amounts employees have been paid by checking the Activity Summary or Activity Detail report (Reports menu > Index to Reports > Payroll tab > Employees).

You should only use the JOBKEEPER-TOPUP wage category for payments to employees who earn less than $1500 per fortnight (before tax) or who have been stood down.

If you've set up additional JobKeeper wage categories and used these to pay employees, you'll need to:

1. Run the Payroll activity detail report to check which wage categories you've used.
2. Delete the pays that have used the wrong wage category,
3. Ensure you've set up JobKeeper correctly.
4. Reprocess the deleted pays making sure you only the JOBKEEPER-TOPUP wage category where applicable.

Unfortunately, no. The ATO will not recognise it as a JobKeeper payment and therefore you won't receive the wage subsidy payment from the government.

You must use the following format, with no adjustments: JOBKEEPER-TOPUP

Unfortunately, no. The ATO will not recognise it as a JobKeeper payment and therefore you won't receive the wage subsidy payment from the government.

You must use the following format, with no adjustments: JOBKEEPER-TOPUP