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When setting up a leave entitlement category, if you choose a calculation basis of Equals [x] Percent of, you might need to calculate the percentage.
The National Employment Standards specify that as a minimum, full-time and part-time employees get 4 weeks of annual leave, based on their ordinary hours of work. Also, the minimum personal leave entitlement is 10 days per year for full-time employees, or pro rata of 10 days for part-time employees, depending on their hours of work.
If your employees are entitled to... | use this percentage... |
|---|---|
4 weeks annual leave per year (or pro-rata for part-time employees) | 7.6923% |
10 days personal leave per year (or pro-rata for part-time employees) | 3.8462% |
If you're setting up a different type of leave, or an employee is entitled to more than the minimum leave entitlement, you'll need to calculate the entitlement percentage.
Need help working it out?
Here is the calculation you can use to work out your entitlement percentage.
Remember, the yearly leave entitlement is what the employee is entitled to, not necessarily what they'll accrue. E.g. a part timer might be entitled to 4 weeks annual leave, but might only accrue 2 weeks based on their hours worked.
To work out the entitlement percentage you need to know:
the total yearly entitlement (number of weeks leave entitled to in a year, eg. 6 weeks annual leave, 3 weeks personal leave, etc.)
the total hours worked in a year (hours worked per week x 52)
Whatever type of leave you're setting up, use this formula to calculate the entitlement percentage:
Entitlement percentage = (Total yearly entitlement / Total hours worked per year) x 100
Example 1: Annual leave entitlement
Say your employees work 38 hours a week and are entitled to 5 weeks annual leave per year.
To calculate the entitlement percentage:
Total yearly entitlement = 38 hours per week × 5 weeks = 190
Total hours worked per year = 38 hours per week × 52 weeks = 1976
(190/1976) x 100 = 9.6154%
Example 2: Personal leave entitlement
Say your employees work 7.6 hours a day and are entitled to 15 days (3 weeks) personal leave per year.
To calculate the accrual percentage:
Total yearly entitlement = 38 hours per week × 3 weeks = 114
Total hours worked per year = 38 hours × 52 weeks = 1976
(114/1976) x 100 = 5.7692%