The Batch Export index lists all the calculations in your Tax Calculator ledger. You may export one or more of the calculations to a DVD or hard drive.

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The first screen displayed is the Sequence screen. This screen consists of several sequencing options. Select the sequence in which calculations will be exported/recalculated.

For the meaning of terms used in the Sequence screen refer to Calculation Properties.

Export Destination

If you are exporting calculations, enter the destination of the exported calculations. Enter the full path and file name for the file which will contain the exported calculations. Click [Enter] to continue to the select the range of calculations.

Range of Calculations to process

Nominate the range of calculations to export or recalculate.

The default range for all sequencing options is from first to last, i.e. the first to last calculations in your Tax Calculator ledger.

Each line consists of three fields. At the first field of the first line, enter the first calculation in the range of calculations to be exported/calculated. In the second field of the first line, enter the name (description) of the first calculation to be exported/recalculated.

In the first field of the second line, enter the last calculation of the range of calculations to be exported/recalculated. In the above example, all calculations that are attached to returns within the range BLOOM to SMITH will be exported or recalculated.

Click [OK] to commence the recalculation or export process.

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How to recalculate calculations by batch:

1. Click Utilities > Recalculate by Batch. 

2. The Batch Recalculate index lists all the calculations in your Tax Calculator ledger. You may recalculate one or more of the calculations.

3. Highlight the calculations to be recalculated and click [Select]. A tick displays against calculations that are selected for recalculation.

4. To remove the tick from a calculation, highlight the selected calculation and click [Select] again.

5. Click [Execute] so that the selected values are all recalculated.

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How to export parameter tables:

1. Click Utilities > Export Parameter Tables.

The Exporting Data screen requires this information:

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1. At File: Type the full path and file name for the file which will be created when the parameter tables are exported.

2. Click [Enter] to export the parameter tables as specified.

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How to import data:

1. Click Utilities > Import Data 

2. With any duplicate calculations do you want to?: Select this option to create new calculations or overwrite calculations in your ledger. Any calculations that have the same code as a calculation which you are importing may be overwritten or a new one may be created.

After answering this prompt, the Importing Data screen is displayed.

1. File: Enter the full path and file name or navigate to file which contains the calculation data to be imported.

2. Click [OK] to import the calculation data from the location specified in the File Import screen.

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To rebuild data files:

1. Click Utilities > Rebuild Data Files

This screen that displays conveys the message:

These routines export all data from the files

The files are then reset using the latest template and the data is imported.

1. To continue to rebuild the data files select Proceed.

When should rebuild your Calculator ledger?

This option should only be used if your Tax Calculator is corrupt, or if you have received a new version of the Tax Calculator ledger.

Related topics

Control Record in the Tax Calculator

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Accountants Enterprise only

To back up a Tax Calculator ledger:

1. Exit to MYOB System Services.

2. At the list of ledgers highlight the ledger to be copied and click File > Backup

3. Follow the prompts in the Backup Wizard to complete the Back-up.

When you back up an Tax Ledger, the corresponding Calculator ledger is included.

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File

The File menu provides these options:

• Open - To open the highlighted calculation for editing.

• Properties - To display the calculation profile, refer to Calculation Properties.

• New - To create a new calculation or derive values from the tax return.

• Delete - the currently highlighted calculation

• Copy - duplicate a calculation

• Sequence - opens a list relevant to the current data entry operation.

• List - This option creates a list of the calculations in the index.

• Page Setups - This option provides for you to adjust page setups for printing without leaving the Calculator. Refer to Page Setups.

• Print the estimate - refer to Tax Estimate [F4]

Utilities

The Utilities menu provides these options:

• Control Record in the Tax Calculator

• Export Calculations by Batch

• Export or Recalculate Calculations by Range

• Recalculate by Batch

• Export Parameter Tables

• Import Data

• Rebuild Data Files

View

• Display/hide the Navigation bar

Maintenance

• General Tax Rates

• (AE) Letter Writing in Tax Calculator, Tax Tracking and Client Database

• Exchange Rates

Reports

• Tax Estimate [F4]

• Print Reports Options

• General Tax Rates

• Exceptions Report

Options

• (AE) System Calculator

• Dates [F7]

• Schedule [F8]

• Select Option [F10]

• Auto Accept

Help

• Help on current screen

• Online Manual Help Contents tab

• About Box

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The Date Range Calculator applies where a number of days is required in the field currently being edited. This calculator can be accessed by:

1. Clicking [F7] or Options > Dates.

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1. At Starting Date/Finishing Date: Type the relevant dates in the format DD/MM/CCYY and click [Enter] to calculate the number of days.

The century portion of the date calculator defaults to 20. To enter a date prior to 2000, at the year field type a '

' (minus sign). The year now begins with 19.

To return the year to 2000, type a '+' (plus sign). The year now begins with 20.

1. Click [OK] to transfer the number of day to the data entry screen.

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A schedule may be attached at any field where the ellipsis appears:

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If a schedule can be attached to a field, you may also click [F8] to display the schedule or click Options > Schedule.

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This option enables you to display a list of alternatives appropriate to a particular field. Clicking [F10] displays a list of options.

Whenever you are able to display a list at a field, you may either click [F10] or Options > Select.

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The Auto Accept function operates on data entry screens that involve transactional dialogs used to record more than one entry of the same type. When Auto Accept is on the data is saved automatically when the details in the last field have been completed. This means that the OK option does not have to be activated to save data entry.

The Auto Accept checkbox is ticked by default.

To turn the Auto Accept function off, select Options > Auto Accept.

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