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AE Tax only

The fields and variables listed here can be specified in text documents to print the information as described:

Create a Flexi Report Layout 

Invoice Layout in a text letter

AE Tax only

The Invoice Layout Selection screen displays when you select to print an invoice from the Print Return screen.

There is one invoice layout available for an entity (where the taxpayer is a Company, Fund, Partnership or Trust).

If a layout other than the four default layouts is required, click Edit then [F10] for an index of practice letters from which to choose.

At the Starting Invoice Number field, you may enter an invoice number. The maximum available field length is ten numeric characters. The invoice number is augmented by one with every subsequent invoice printed.

The invoice field is only available when an Invoice is printed to the printer and only when printing from the Print Returns option in the Reports menu. It cannot be used if you are using the Letters option in the Reports menu.

^A193 See word processing fields to view

^A194 the fields available

^A195 for use in document or note preparation

^A196

Ref: ^A101

Invoice Number: ^#60 for Preparation of ^A106 return

Dear ^A197

This document is to demonstrate how your practice can prepare an invoice using the word processing features of Tax.

An invoice amount can be included and invoiced. In this example you are about to be invoiced for the following amount $^A127. This figure can be included for a return after selecting the invoice option when adding a return.

The estimate of your tax payable for this year is $^#14. This should be included in your notice of assessment issued by the ATO.

(As per ^D491).

Related topics

Fields available for word processing

Using the Office Index, Tax can sort client and return information for you. Enter a mask, up to 8 alphanumeric characters, to represent details of a client or return (such as type of return, new client, etc). Unused spaces can be blank. Tax will sort and group clients according to each of these characteristics.

Example

This shows the office index set up to sort on these information types:

So a new wage-earning client assigned to partner 1 and manager 2 for whom you are preparing an I return would have office index 12IYW.

Related topics

Mask Facility

Office Index Mask

The Office Index Mask is used for sorting and reporting.

In the Office Index Mask, enter the sort character(s), then enter a ? in place of the other characters. Doing this means that sorting will proceed according to the characters that you entered.

Example: To print a report of new clients this year in the Office Index, the Office Index Mask would be ???Y???? or ???Y* (where * represents any character following the ?'s).

To print a report of new Individual Return clients this year, the Office Index Mask would be ??IY???? or ??IY*. New P clients would be ??PY???? or ??PY* etc.

Related topics

Office Index

Mask Facility

The Mask facility allows the user to select data by matching against specific character contents. For example, select a set of returns to print by matching return codes against the mask.

Masking is currently available for the following:

• Printing return labels

• Printing returns by range

• Selecting to transfer Tax Master Notes to Practice Notes by range

• Listing practice notes

• Flexi Reports

Special characters that can be used to select groups of codes include the following:

Examples of the use of a mask:

AE Tax only

The letter writing options include:

• Client Letters Maintenance

• Master Letters Index

The only Letters in the Calculator are the Header and Footer for the Estimate. These are stored as Master Letters. In order to be able to edit the Header or the Footer, they need to be Copied from Master.

How to add or edit the details of a letter layout

1. Click Maintenance > Letter Writing > Client Letters.

The

index is displayed.

1. If you are adding a new letter layout, click New.

If you are editing an existing letter layout, highlight the letter layout to be edited and click

.

If you are adding a new letter this letter screen displays:

INSERTIMAGE Image Removed 

: There are up to ten alphanumeric characters available in this field. Key a code with which to index the letter layout. All letters are listed in alphabetical order according to the code that has been entered in this field.

: There are up to forty alphanumeric characters available in this field. Key a meaningful description for the letter layout, for example, 'Label page definition'.

1. Click [F6] to save the changes you have made in the Letter screen and proceed to write the actual layout of the letter or report.

AE Tax only

Master letters are provided as templates for all the reports and listings that can be printed from Tax Calculator. Master letters in Tax Calculator consist solely of estimate headers and footers. Each letter is set out as a multi-columned report containing letter writing fields. The fields are used to extract specific name and address information from the application for inclusion in your reports, for example ^A124 for the name of the partner.

In order to create a letter or customise the master letter to suit your practice's needs, it must be transferred to Client Letters. Master letters are retained by the Tax Calculator and cannot be edited.

Transferring Master Letters to Client Letters

1. Click Maintenance > Letter Writing.

2. Click Master Letters.

3. Click [Alt+N] for Transfer.

4. The range of letters to be transferred defaults to all Master Letters, that is 'first' to 'last'. Click [Enter] twice to accept the default range. Alternatively, complete the prompts to define the range of master letters to be transferred.

1. At Code From: Enter the code to identify the letter that will be the first letter transferred.

2. At Code To: Enter the code to identify the letter that will be the last letter transferred.

3. Click OK to continue editing the letter format or click Cancel to halt the process.

The

screen is displayed next.

1. Enter a mask, if required. A mask is a sorting device which is used to sort out master letters with particular features from the range of master letters you have selected. For example, when the Mask entered is ???4*, only those master letters with the number '4' in the fourth position of their codes will be transferred.

2. As each letter is transferred you are given the opportunity to select transfer the master letter. To do this, select:

• Yes to transfer this master letter and move to the next in the range

• No to bypass this master letter and move to the next in the range

• Cancel to exit the transfer routine

• All to transfer the full range of master letters selected

3. If a client letter has the same code as a master letter being transferred, you are given the opportunity to select:

• Yes to overwrite the existing client letter with the master letter.

Switching to the Client Letters Index

From the Master Letters index, you may switch to the Client Letters index by clicking Client Letter or clicking [Alt+L]. The Client Letters index lists all the client letters that you have transferred. To return to the Master Letters index, click Master Letters option.

Print A List of Master Letters

To print a list of the Master Letters.

1. Click File > List. The Output Selection screen opens.

2. Select the required printing options for this listing.

Related topics

Estimate, Header/Footer Fields

Client Letters Maintenance

Masking

Page Setups

Back to Letter Writing in Tax Calculator, Tax Tracking and Client Database

AE Tax only

Client letters consist solely of estimate headers and footers transferred from Master Letters. From the Client Index, an estimate header and footer can be selected and edited to suit a practice's needs. Header and footer fields can be inserted to extract specific name and address information for the header or footer, for example, "^A124" for the name of the partner.

How to edit Client Letters:

1. Click Maintenance > Letter Writing > Client Letters.

2. To select a header or footer from the Client Letter index, highlight the client letter, then click Details or [Alt+T]. OR

3. To create a new Client Letter select to create a new header or footer and [Enter]:

1. Code: Enter a code to identify the header. Each client letter must have a unique code. Up to 10 alphanumeric characters can be entered in this field.

2. Description: Enter a description that defines the contents of the client letter. This description should be meaningful and relevant to the user. Up to 40 alphanumeric characters can be entered in this field.

3. Click OK to continue. The letter writing screen opens. Refer to Letter Writing.

How to delete a Client Letter

To delete a client letter from the Client Letter index, highlight the letter and click Delete or [Alt+D].

How to print a List of Client Letters

The client letters contained in the index may be listed. Click File > List. The Output Selection screen opens. Select the required printing options for this report.

Switch to the Master Letters Index

From the Client Letters index, you may switch to the Master Letters index by clicking Master Letter or [Alt+L]. The Master Letters index lists all the master letters provided by Tax Calculator. To return to Client Letters, click Client Letters option.

Related topics

Master Letters Index

Text Letter Writing

Estimate, Header/Footer Fields

Record Selection

How to Preview a Report

Back to Letter Writing in Tax Calculator, Tax Tracking and Client Database

AE Tax only

1. Click Maintenance > Client Letters or Maintenance > Master Letters.

1. From the Letters index, click File > List.

2. The default mask (*) will include all the letter layouts in the Letters index. You can key in a mask to restrict the listing to letters whose codes have specific features or attributes.

3. Click OK.

4. Complete the Preview/Print screen, to output to screen, printer or disk file.

Related topics

Mask Facility

How to Preview a Report

AE Tax only

Practice name and contact details, and return contact and staff details, are available as letter writing fields in both Tax and Tax Calculator, for use solely in Estimate Headers and Footers. These fields in Tax pre-fill into the Tax Calculator.

The corresponding Tax and Tax Calculator Field references are listed here:

• Client Code: ^A103 prefills to ^A102

• Return Code: ^A104 prefills to ^A101

• Tax Year: ^A108 prefills to ^A104

• Tax File Number: ^A110, ^A111, ^A112 prefill to ^A103

• Partner: ^A124 prefills to ^A114

• Manager: ^A125 prefills to ^A115

• Employee: ^A126 prefills to ^A116

• Title: ^A192 prefills to ^A189

• Surname: ^A195 prefills to ^A190

• Given names: ^A194 prefills to ^A191

• Full Name: ^A191 prefills to ^A190, ^A191

• Mailing Address-Line 1: ^A120 prefills to ^A193

• Mailing Address-Line 2: ^A121 prefills to ^A194

• Mailing Address-Line 3: ^A122 prefills to ^A195

• Mailing Address-Line 4: ^A123 prefills to ^A196

• Agent: ^A127 prefills to ^A144

• Contact: ^A128 prefills to ^A145

• Salutation: ^A129 prefills to ^A197

• Residential Address-Line 1: ^A196 prefills to ^A162

• Residential Address-Line 2: ^A197 prefills to ^C163

• Practice Name: ^C190 prefills to ^C399

• Practice Address-Line 1: ^C152 prefills to ^A293

• Practice Address-Line 2: ^C153 prefills to ^A294

• Practice Address-Line 3: ^C154 prefills to ^C385

• Practice Address-Line 4: ^C155 prefills to ^C386, ^C388

• Practice Telephone number: ^C156 prefills to ^C398

• Practice Facsimile number: ^C157 prefills to ^C280

• Footers only: Tax Due/Refund: ^I221 prefills to ^C470

• Estimates only: Agent's fee: ^I154 prefills to ^A127

Back to Letter Writing in Tax Calculator, Tax Tracking and Client Database

Click this link for the Personal services income essentials on the ATO website.

AE Tax only

The options available are:

• Confirm each change

• Update ATO Level

• Update due date

• Print report

After selecting your options click OK.

Select the range of returns to be updated by the Utility.

Related topics

MCS Import

From 1 October 2003, a New Zealand company that has chosen to join the Australian imputation system may pay dividends franked with Australian franking credits. (A franking credit is your share of tax paid by a company on the profits from which your dividends or distributions are paid.)

Australian residents who own shares in the New Zealand company or receive a distribution from a partnership or trust that includes dividend income from the New Zealand company may be entitled to claim a tax offset for the Australian franking credits. This reform is known as the Trans-Tasman imputation reform (TTI).

Prior to the reforms, Australian shareholders of New Zealand companies who earn Australian income could not access credits arising from company tax paid in Australia on that income. This resulted in shareholders being taxed twice on such income. The same problem existed with New Zealand shareholders of Australian companies that earn New Zealand income.

The Australian Government introduced rules to allow a New Zealand company to join the Australian imputation system. The ATO administers these rules. Similar rules, which are administered by the New Zealand Inland Revenue Department, were introduced by the New Zealand Government to allow an Australian company to join the New Zealand imputation system.

Refer to Trans Tasman rules on the ATO website page for International tax for business.

Refer to You and your shares (NAT 2632) available on the ATO website.

Foreign Income Worksheet

CCH References

4-490 Trans-Tasman triangular imputation rules

Foreign Residents

Generally, for CGT events that happened before 12 December 2006, foreign residents have been subject to CGT on assets that have the 'necessary connection with Australia'.

The Law has been changed so that for CGT events that happen on or after 12 December 2006, foreign residents who are individuals are subject to CGT on:

• direct interests in real estate located in Australia

• an interest in an entity where they and their associates hold 10% or more of the entity and the value of their interest is principally attributable to Australian real property

• an asset they have used in carrying on a business through a permanent establishment in Australia

• an option or right over one of the above

Temporary Residents

For CGT events that happen on or after 1 July 2006, the Law has changed so that temporary residents are subject to CGT in the same way as foreign residents.

Definition of Temporary Resident

Taxpayers are temporary residents if:

• they hold a temporary visa granted under the Migration Act 1958

• they are not an Australian resident within the meaning of the Social Security Act 1991, and

• their spouse (if applicable) is not an Australian resident within the meaning of the Social Security Act 1991

If the person is an Australian resident for tax purposes but not a temporary resident on or after 6 April 2006 they will not be entitled to the temporary resident exemptions from that time, even if they later hold a temporary visa.

An electronic publication Foreign income exemption for temporary residents is available on the ATO website.

Non-Assessable Non-Exempt income for Temporary Residents

If the person is a temporary resident:

• their foreign income is non-assessable non-exempt income, except that earned from their employment overseas for short periods while they were a temporary resident

• capital gains and capital losses they made from the disposal of assets that have the necessary connection with Australia from 1 July 2006 until 11 December 2006, or taxable property on or after 12 December 2006 are disregarded, except certain gains on shares and rights acquired under employee share schemes.

Any income that is non-assessable non-exempt because they are a temporary resident should not be shown on their income tax return.

A lump sum payment in arrears will only be eligible for the MLS LSPIA Tax Offset if the amount of the lump sum is equal to or greater than ten per cent (10%) of taxable income for MLS purposes (Excluding the spouse's income when there is a spouse) in the current year, less the total LSIA.

Click this link for information on the ATO website Lump sum payment in arrears.

Selection lists comprise a numeric code column and an alpha details column.

To locate a classification or industry code using partial details:

1. Click on the column headed Details, to list the entries in ascending order.

2. Click into the Details column.

3. Begin typing as much of the description as you know and press [Enter].

1. Scroll down through the entries to locate the one you require.

2. Click Select to transfer the code and related details to the return.

To locate a classification or industry code using a partial code:

1. Click on the column headed Code, until you are sure the entries are in ascending order.

2. Click into the Code column.

3. Type as much of the code as you know and press [Enter]

4. Scroll down through the entries to locate the one you require.

5. Click Select to transfer the code and related details to the return.

If your client wishes to take advantage of the Concessions for small business entities, then eligibility for those concessions must be reviewed each year.

If the taxpayer carried on a business at any time during the year and has an aggregated turnover of less than $2 million or is a former STS taxpayer.

You need to know:

Use the Tax Small business entity worksheet (sbe) to assist with the decision making and to calculate aggregated turnover. The 'sbe' can be opened by:

• Entering Yes in the 'Quick access to Small Business Entity worksheet' box, at this item, or

• Click SBE in the Depreciation worksheet (d) Index.

• Entering Yes in the 'Quick access to Small Business Entity worksheet' box, at item P10

It will be necessary each year to answer the 2 basic questions:

• Are you carrying on a business?, and

• Is the aggregated turnover of the business less than $2 million?

Where one or both of the answers to these 2 questions is No, access to the Simplified depreciation small business pools will not be given.

For taxpayers previously in the STS, the General and Long-life STS pools will be rolled into the General and Long-life small business pools.

New Small Business Entity Rules:

From the 2008-2009 income year small businesses with an aggregated turnover of less than $2 million are called small business entities and may qualify for a range of tax concessions.

Eligible businesses can choose to use the concessions that best suit their needs. It is not necessary to elect to be a small business entity each year in order to access the concessions. Nevertheless, eligibility must be reviewed each year.

While the STS is no longer in operation all of its concessions remain available to eligible businesses.

A small business entity may be eligible for the following concessions:

• Capital gains tax (CGT) 15-year asset exemption

• CGT 50% active asset reduction

• CGT retirement exemption

• CGT roll-over provisions

• Simplified depreciation rules

• Deducting certain prepaid business expenses immediately

• Simplified trading stock rules

• Accounting for GST on a cash basis

• Annual apportionment of GST input tax credits

• Paying GST by quarterly instalments

• Fringe benefits tax car parking exemption

• PAYG instalments based on GDP-adjusted notional tax

Some of these concessions have specific eligibility conditions that must also be satisfied.

Eligibility

The sole trader will be a small business entity if they are carrying on a business and have an aggregated turnover of less than $2 million.

Aggregated turnover is the sole trader's annual turnover plus the annual turnovers of any entities that are connected with the sole trader or are affiliates (adjusted to ignore dealings between connected entities or affiliates).

Eligibility must be review each year.

Calculating Turnover

Turnover includes all ordinary income the sole trader earned in the ordinary course of business for the income year. The following are some examples of amounts included and not included in order income.

INCLUDE THESE AMOUNTS

• Sales of trading stock

• Fees for services provided

• Interest from business bank accounts

• Amounts received to replace something that would have had the character of business income, for example a payment for loss of earnings

DO NOT INCLUDE THESE AMOUNTS

• GST charged on a transaction

• Amounts borrowed for the business

• Proceeds from the sale of business capital assets

• Capital gains

• Amounts received from repayments of farm management deposits

Special rules

There are special rules for calculating the turnover if the sole trader has retail fuel sales or business dealings with associates that are not at market value.

Use the SBE Eligibility worksheet at item S1 to assist in calculating aggregated turnover. Also visit the ATO website for very detailed information.

Special rules called the aggregation rules will determine who the sole trader is connected or affiliated with. These rules prevent larger businesses from structuring or restructuring their affairs to take advantage of the small business entity concessions.

An entity that is connected with the taxpayer or that is its affiliate is referred to as a relevant entity. When calculating the sole trader's aggregated turnover, do not include:

• income from dealings between the taxpayer and a relevant entity

• income from dealings between any of the taxpayer's relevant entities, and

• income from a relevant entity when it was not the taxpayer's relevant entity

If the taxpayer is not connected or affiliated with any other entities and its business turnover is less than $2 million, then the taxpayer is a small business entity.

Business operated for only part of the year

If the taxpayer, or a relevant entity, carries on a business for only part of the income year, annual turnover must be worked out using a reasonable estimate of what the turnover would have been if the taxpayer, or a relevant entity, had carried on a business for the whole of the income year.

Satisfying the Aggregated Turnover Threshold

There are three (3) ways to satisfy the $2 million aggregated turnover requirement, but most businesses will only need to consider the first method.

Business operated for only part of the year

If the taxpayer's aggregated turnover for the previous income year was less than $2 million, it will be a small business entity for the current year.

This is regardless of its estimated or actual aggregated turnover for the current year.

For the purpose of working out the taxpayer's aggregated turnover for the previous year, the rules about aggregated turnover apply as if they had been in force for the 2007-08 income year.

Estimate of current year turnover

If the taxpayer's estimated aggregated turnover for the current income year is less than $2 million, it will be a small business entity for the current year.

If you are estimating the taxpayer's turnover you need to assess whether it is more likely than not to have less than $2 million aggregated turnover as at the first day of income year or, if it started a business part way through the year, as at the time the business started, The taxpayer's turnover should be based on the conditions you are aware of at the beginning of the income year or, if the business was part way through the year, at the time the business started. Companies that commenced carrying on a business in the current year need to make a reasonable estimate of what their turnover would have been had the business been carried on for the entire year.

This method cannot be used if the taxpayer's aggregated turnover in each off the previous two income years was $2 million or more.

Actual current year turnover

If the taxpayer's actual aggregated turnover is less than $2 million as at the end of the income year, it will be a small business entity for that year.

This method is only needed if the first two tests cannot be met.

It is important to note that if the taxpayer is a small business entity by means of this method only, it cannot use the GST and PAYG concessions for that income year as those particular concessions must have been chosen earlier in the income year.

Former STS Taxpayers

Although the STS has now ceased, the taxpayer may continue using the STS accounting if they:

• were an STS taxpayer for the most recent income year starting before 1 July 2005 and continued to be an STS taxpayer to the end of the 2006-07 year;

• have been using the STS accounting method for the 2005-06 and 2006-07 income years, and

• were a small business entity in the 2007-08 income year.

If the taxpayer meets these three requirements, they can continue using the STS accounting method until they choose not to or they are no longer a small business entity.

Treatment of depreciating assets for former STS taxpayers who are Small business entities in the current income year is covered at Item P8 expense label M.

If the taxpayer continues to use the STS accounting method, base the amounts included at item P8 on the STS accounting method. If the accounting system or financial statements do not reflect the STS accounting method, the taxpayer may need to make additional reconciliation adjustments at Reconciliation items at item P8.

If the taxpayer had a particular type of ordinary income or general deduction that had to be apportioned or altered under STS - for example, double wool clips or pre-payment of a business expense for a period greater than 12 months - you continue to apportion or alter them and make adjustments at Reconciliation items.

Business income and expenses that have not been accounted for using the STS accounting method - because they had not been received or paid during the previous income year - are accounted for in the current income year. You may need to make additional reconciliation adjustments at Reconciliation items.

Where the taxpayer has depreciating assets that have been rolled into the Small business pools but had exited the former STS, depreciation calculated in the pools must be included at item D15 - Other deductions.

Related Topics

Small business entity eligibility tests worksheet (sbe)

Depreciation worksheet (d)

CCH References

7-050 Small business entities - aggregated turnover

7-130 Affiliates or connected entities

7-370 Paying GST by quarterly instalments

7-515 Special rules for deducting pre-paid expenses

7-530 FBT car parking exemption

7-540 Small business depreciation

17-015 Depreciating assets

The topic looks at:

• Data source and data entry in a tax return for MYOB AO users or

• Data source and data entry in a tax return for Practice Manager (AE, Series 6 & 8) (AE, Series 6 & 8) users.

• Client Data Validation

• ELS requirements for addresses

• Overseas country names for individuals

A padlock symbol in the return

This symbol indicates that the client data has been selected from details entered into AO. If the padlock is present and the details need to be updated this must be done in AO from where the details flow to the tax return. To display any updated information that does not show in the open return click View > Refresh.

INSERTIMAGE Image Removed 

Client data derived from AO

The fields include:

• Current client name,

• Home address, refer to Overseas country names for individuals.

• ABN, TFN, ACN,

• Date of birth,

• Client Name and Postal address on the previous tax return are derived from AO. Click the ellipsis to choose different details.

• Business address of the main business is derived from AO. Where available click Amend Address to enter an address.

Tax Agent declaration details

These are derived from details recorded in Tax:

• if the Return Properties > Staff tab shows no agent, lodgment will use the default agent for the practice recorded under Utilities > Control Record.

• if the Return Properties > Staff tab shows an agent, lodgment will use that agent rather than the default for the practice as recorded under Maintenance > Agent > Properties.

Client details from other tax returns

Client details can be provided by selecting another tax return of the same year for details such as:

• Ultimate Holding Company;

• Spouse Details (Form I),

• Member Details (Form MS);

• Beneficiary or Partner Details for Distribution Statements (Form T and P) etc.

Fields open for data entry

Any field that you can type text into is ‘open’. These include:

• Fund Auditor (Form MS);

• Full name of the trustee to whom notices should be sent (Form T);

• Full name of the partner to whom notices should be sent (Form P);

• Business Name at Item P6 (Form I).

Details open for data entry include:

• Trustee or Director’s Declaration (Form MS).

• Title on Front Cover and Declarations, is selected from a list acceptable to the ATO.

A padlock symbol in the return

The padlock symbol indicates that the client data has been selected from Practice Manager. If the padlock is present and the details need updating this must be done in Practice Manager from where they will flow through to the tax return. To display any updated information that is not showing in open return click View > Refresh.

INSERTIMAGE Image Removed 

Client data derived from Practice Manager

This will include:

• Current client name,

• Current postal address, refer to Overseas country names for individuals,

• Home address, refer to Overseas country names for individuals,

• ABN, TFN, ACN,

• Date of birth,

• Client Name and Postal address on the previous tax return are derived from Practice Manager. Select the ellipsis to choose different details.

• Business address of the main business is derived from Practice Manager. Where available click Amend Address to enter an address.

Tax Agent declaration details

The agent declaration details are derived from details recorded in Tax:

• if the Return Properties > Staff tab shows no agent name, lodgment will use the default agent for the practice as entered under Utilities > Control Record.

• if the Return Properties > Staff tab shows an agent name, lodgment will use that agent rather than the default for the practice. These agent details are entered under Maintenance > Agent > Properties.

Client details selected from another tax return

Client details can be provided by selecting another tax return in the same year for details such as:

• Ultimate Holding Company;

• Spouse Details (Form I);

• Member Details (Form MS);

• Beneficiary Details (Form T);

• Partner Details (Form P), etc.

Fields open for data entry include

Any field that you can type text into is ‘open’. These include:

• Fund Auditor (Form F);

• Full name of the trustee to whom notices should be sent (Form T);

• Full name of the partner to whom notices should be sent (Form P);

• Business Name at Item P6 (Form I).

Details open for data entry include:

• Trustee or Director’s Declaration (Form MS).

• Title on Front Cover and Declarations, is selected from a list provided by the ATO.

In 2007 and earlier

Tax return data entry shows changes including:

• Newly created returns take data from Practice Manager.

• The names and addresses on the front covers of an unlodged return are updated from Practice Manager details each time the return is opened.

• Tax Return Front cover details are editable, but changes do not update Practice Manager.

• During return data entry, lists of client data are provided from Practice Manager for Select Address, Select Employee, Select Extra Field.

Income tax return client data validation guidelines include:

• A name must be either an individual name or a company (entity) name, not both.

• On the same return current and previous names cannot be the same.

• Names can only be made up of the characters listed below:

• These characters are not valid in any name: , ^ * ~ + < >

• Family name and given names cannot contain:

• If other names are present, then a first given name is required

• If given names are present, then a family name is required

• Non-individual name field:

• cannot contain "P/L" and

• must contain at least one alphabetic or numeric character.

• If second line of name is present then a first line is required

• Warnings are generated when:

• The name field contains 3 or more identical contiguous alphabetic characters

• The name field contains 2 or more identical contiguous non-alphabetic characters

• The name field contains all numerics

• The last character of the first line is filled and the first character of the second line is also filled - words cannot be split between 2 lines.

• A company name contains the word 'partnership' - if the name is correct then Form P should be used.

On the same return current and previous addresses cannot be the same.

Up to two lines of 38 characters are allowed for street name and number:

• Street address line 1 must be present and neither line of address can include C/0, Care Of, CO, C/

• Suburb, State and postcode must be printed on one line.

• The suburb may not exceed 27 characters.

• For a domestic address,

• The State must be ACT, NSW, NT, QLD, SA, TAS, VIC or WA.

• Both state and postcode must be entered and country name must be blank.

• Address fields may contain only:

• These characters are not valid: , ^ * + ~ < > ! @ $ % = [ ] ; : " ? ` # _ { } | \

Domestic addresses: A domestic address must contain street name, suburb/town, state and postcode but must leave the country blank.

Overseas addresses: An overseas address must contain street name, suburb/town and country (not Australia).

From 1 July 2012 if your individual client has an overseas address for service of notices or as the home address, you will need to adhere to the list of acceptable Country names provided by the ATO when completing income tax returns. In many cases the addresses already recorded in your data base will be valid and no further action will be required. 

On the return front cover, MYOB Tax provides a list of country names that will validate at the ATO. At the Overseas country field in the Postal or Home address click [F10] to select the country name.

For example, if you key your client’s overseas home address as South Korea, [F3] validation will generate V1221. To find the name the ATO will accept and validate for South Korea:

1. At the Overseas country field open the list of countries,

2. Type ‘South Korea’ into the Search field and click Search.

3. On the list of matching entries highlight the country and click Select.

AE Tax only

The parameter tables are used in estimate calculations for resident and non-resident individuals, minors and trustees. The following links shows where in the parameter tables you can find the rates, offsets, thresholds, percentages and so on.

How to access the Resident Tax Rates:

1. Click Maintenance > Parameter Tables.

2. For the relevant income year select Master Individual Table > Properties > Resident Tax Rates

Resident Tax Rates include:

• General Tax Rates and Income Thresholds, resident and non-resident individuals, and resident and non-resident minors under Div 6AA.

• Dependant Offset Details - Offset, ATI and Reduction percentage for:

• Spouse,

• Child/housekeeper, Housekeeper,

• Notional Dependants

• Other

• Income Test Thresholds - Dependency offsets, employee share schemes, Commercial business losses thresholds.

• Senior and pensioner Offset (SAPTO) - The categories of Pensioner Offset codes.
  The Properties option for each code provides the Offset information and combined taxable income.

• Low Age Government Pensioners Offsets - The categories of Low Age Government Pensioners Offset codes.

• Zone Offsets - Amounts and Offsets for Zone and Overseas forces:

• Special and Ordinary Zone A

• Special and Ordinary Zone B

• Remote area allowance

• Overseas Forces

• Other Offsets tab - Tabs provide the details of offsets, thresholds and reduction rates for:

• Government Co-contributions, Super contributions for spouse2017, Low Income Earners, and Medical Expenses;

• Private Health insurance income ceilings and maximum tax offsets;

• Other offsets rates for life assurance and friendly society bonuses, and infrastructure borrowing.

• ETP and Lump Sum Offsets - Tabs are provided for:

• ETP

• ETP Death Benefit Payments to Dependants and Non-dependants

• Taxable Component of Lump Sum

• Super Death Benefits to Dependants and Non-dependants

• SIS Taxable Components

• SIS Death Benefits to Dependants

• HECS-HELP and SFSS - Income ceiling and percentage of repayment of loans for:

• HECS - HELP repayment rates, and

• Student Supplement Loans (SFSS) repayment thresholds and rates

• Medicare Levy:

• Medicare and Surcharge levy rates and thresholds

• Low Income Thresholds for single and married taxpayers and Phase in limits, and additional child increments.

• SAPTO thresholds

• Levy Surcharge Thresholds

AE Tax only

This index displays the address and number types that have been mapped to VPM.

Altering Column Widths

Type: Either an address or a number

Normalised: Will display a tick if the address or number has been normalised for integration with the VPM database

CDS Code: Address or number type code as shown on the CDS database

CDS Description: Address or number description as shown on the CDS database. The Normalise routine will create unique CDS address and number types to remove duplicates where the same type has been used more than once for a particular Contact. Where these types have been created, the description will be ‘Added by System’.

VPM Type: This displays the address/number type code as used in the VPM database.

Employee: This displays the VPM address/number type that will integrate to the Employee on CDS. Also read: Set VPM Type

Normalising multiple types: you may select more than one item at a time to Normalise. Hold the Shift key down and click on the items you wish to normalise. Each item will remain highlighted as it has been selected. Refer to Normalise Tables.

Additional Options

The right click provides additional functionality on this index. These are:

Standard selection: Choose this option to select all address/number types on the index

De-select all: Choose this options to de-select all address/number types on the index

AE Tax only

This index is accessed by pressing the Map button from the Integration tab when you select the integration type to be either:

• Profiles

• Profiles and VPM or

• Non-MYOB

This index should be completed with advice from your MYOB consultant.

AE Tax only

This routine is used to map VPM address and number types to your CDS address and number types.

There are two stages to this process. These are:

• Normalise a CDS address or number type (read: Normalise Tables) and

• Set the VPM type.

Setting the VPM type

Once you have normalised the address/number type you wish to map (it will have a tick in the Nml column), click Set and the Set VPM type window displays.

CDS Code: This shows the CDS code that you are going to map.

VPM Type: This will default to the same code as used in CDS. Enter the VPM code you wish CDS to map to.

Also use for Employee:

This routine allows you to map the CDS address / number type, for employee use. CDS allows you to store multiple address and number types against an employee. The VPM database allows only one address and up to four numbers to be stored against an employee. VPM's four numbers are predefined and are as follows:

• Telephone

• Fax

• Mobile

• Email

If you are mapping an address, click [F10] or the arrow button to open the selection list. The option are address or none. Select address then click OK to save.

If you are mapping a number, again press the[F10] key or select the arrow button to open the selection list. The option are Telephone, Fax, Mobile, Email or None. Make a selection then click OK to save.

Once saved, the address / number will be shown in the Employee column of the CDS to VPM code mapping index.

Related topics

Normalise Tables

CDS to VPM code mapping index

AE Tax only

This routine is used during the installation of integration between CDS and VPM and is normally performed by your MYOB consultant.

The VPM database will only store unique codes and can therefore only store one of each type of address or number against each contact. CDS however, permits duplicates and these must be removed prior to integration with VPM. This is achieved by the normalise function.

For example:

Prior to integration with VPM, a CDS contact had 3 addresses of type BUSINESS attached. The Normalise routine will remove the duplicates by using the following address types:

• BUSINESS

• BUSINESS1

• BUSINESS2

Refer to:

• CDS to VPM mapping index

• Set VPM Type

Related topics

CDS to VPM code mapping index

Set VPM Type

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