Creating the PDF reportThe You can use the Create PDF option can be used to produce a PDF file which contains the reports, workpapers and linked documents from the workpaper period for the client. The PDF report can be printed for review or saved to your own system as a record.
Associated reports, workpapers and linked documents of the workpaper period are grouped under the relevant headings in the Create PDF window. By default all are selected.
The Linked Documents section includes a list of all unique external files (and the directory path) and Document Manager files that have been linked to the actual workpaper or to the period. The following document types are supported when creating a PDF report:
- Adobe Acrobat (.pdf) up to 100 MB
Microsoft Excel (.xls or .xlsx, .xlsx, .xlsb, .xltx, .xltm, .xlsm or .csv, including files with macros) up to 40 MB
Microsoft Outlook (.msg)
Microsoft Word (.doc or .docx) up to 40 MB
You can select unsupported file types in the Create PDF process, to include a complete list of documents in your reports.
Attempting to link documents that exceed the size limits may result in poor system performance.
If a Microsoft Excel file is included, the print area must be previously defined within the document. If no print area is set then the Excel file is used as it is. All sheets within a workbook will be included as part of the whole document.
UI Text Box |
---|
|
Unsupported document types (e.g., .txt) will be listed on the Create PDF window, but will not be included as part of the PDF report. |
The Create PDF option will include any documents that you linked to workpaper templates without using the Document link table in MYOB's standard templates. The linked documents are included in the PDF generated, or in the list of exclusions. A document is only added once to the Linked Document list if:
The same document has been linked to multiple workpapers.
Different bookmarked sections of the same document have been linked to multiple workpapers or to the one workpaper.
The same document is referenced with different workpaper names.
The same document is located in only one location.
If the same document is stored in different locations and referenced from each of these locations, then two documents will be displayed in the Linked Document list.
If a document link is broken (i.e., by renaming the document or moving it to a different location), the document is included in the Linked Document list but an error message will be displayed. You must re-link the document.
If any documents aren't converted when using the Create PDF process, you can see a list of unconverted documents in the Documents not converted to PDF report.
UI Text Box |
---|
|
If you were using Document Manager and have since decided not to use Document Manager any more, then you will not be able to print any linked Document Manager files as Document Manager will not be available to extract the documents from the database. |
To create the PDF report
Open the workpapers period.
|
A PDF viewer must be installed for the report to be created. If a PDF viewer is not installed, an error is displayed. |
UI Expand |
---|
title | To create a PDF copy |
---|
|
- Go to the client’s Client Accounting > Trial Balance (Workpapers) tab and click a period in the Select Period section.
- On the Tasks bar, click Open Period. The period table appears. See Opening an existing period.
|
The Prepare Trial Balance (Workpapers) table is displayed. Click Create PDF on the Tasks bar.
The - On the Tasks bar, click Create PDF.
The Create PDF window
|
opensIn the bottom left corner of the window, select one of the following:
Default printing order prints reports in one section, and documents and workpapers (with attached documents, if present) in another section, in the order they were added to the workpaper.
UI Text Box |
---|
|
If a document is attached more than once, it will only be printed for the first account code it is attached to. |
- By default, all Reports, Workpapers and Linked Documents are selected.
|
UI Text Box |
---|
|
Attempting to attach several very large files may result in slow system performance on older workstations. |
- Deselect the checkboxes of the reports, workpapers and linked documents that
|
will not be included - you don't want to include in the PDF report.
- Click
|
Preview- Preview.
The Preparing documents progress bar
|
is displayed. The - appears.
A PDF preview of the report is created. The time taken to create the PDF report will vary depending on the number of reports, workpapers and documents selected for inclusion.
|
UI Text Box |
---|
|
A PDF preview of the report is created. A PDF viewer must be installed for the report to be created. If a PDF viewer is not installed, an error is displayed. |
- The PDF report is created
|
as- as Workpapers - client name - workpaper period.pdf and opens in the PDF viewer.
The report can be saved or printed as
|
necessary- needed.
- Close the PDF report.
|
To import the UI Text Box |
---|
|
If you were using Document Manager and have since decided not to use Document Manager any more, then you will not be able to print any linked Document Manager files as Document Manager will not be available to extract the documents from the database. |
UI Text Box |
---|
|
You need Document Manager installed if you want to import PDF reports into Document Manager. The Share It button is only available if Document Manager is installed. |
UI Expand |
---|
title | To import PDF report into Document Manager |
---|
|
- Go to the client’s Client Accounting > Trial Balance (Workpapers) tab and click a period in the Select Period section.
- On the Tasks bar, click Open Period. The table for the
|
workpapers The Prepare Trial Balance (Workpapers) table is displayed. Click Create PDF on the Tasks bar.
The Create PDF window opens. In the bottom left corner of the window, select one of the following:
Default printing order prints reports in one section, and documents and workpapers (with attached documents, if present) in another section, in the order they were added to the workpaper.
UI Text Box |
---|
|
If a document is attached more than once, it will only be printed for the first account code it is attached to. |
- On the Tasks bar, click Create PDF. The Create PDF window appears.
By default, all Reports, Workpapers and Linked Documents are selected.
|
UI Text Box |
---|
|
Attempting to attach several very large files may result in slow system performance on older workstations. |
- Deselect the checkboxes of the reports, workpapers and linked documents that
|
will not be included - you don't want to include in the PDF report.
|
Click UI Text Box |
---|
|
The Share It button is only available if Document Manager is installed. If Document Manager is not installed, then the Share It... button is disabled. |
The Create Document wizard opens. On the Details tab review and edit the information as required- The Create Document wizard appears.
- Review the information on the Details tab and edit as needed:
- The contact associated with the workpapers period is automatically selected.
- The title defaults to the Workpapers File and includes the client name and workpaper period dates.
|
- The title can be edited as required.
- The default username
|
of - is the currently logged-in staff member.
|
Click the ellipse button to - To change the author, click the ellipsis button.
|
The drop- drop-down list defaults to
|
a status of The type of document being imported into Document Manager.
The Document Type drop-down - The Document Type defaults to a PDF document type.
|
The - To choose a different format, click the Document Type drop-down list.
- The Date Created drop-down defaults to the system date.
|
Click the - To select a new date, click the Date Created drop-down
|
to select a new date from a calendarThe - The Outbound option is used if the document is being sent from the accountant and
|
the option is used if - option is used if it has been received.
|
Click The Profiling tab is opened- The Profiling tab appears.
|
On - Review the information on the Profiling
|
tab review the information required a Cabinet- Cabinet in which to store the new document.
If the selected Filing Cabinet has assignments, select an assignment from the drop-down list.
|
- If the selected Filing Cabinet does not have assignments
|
the will be Click Image Removed to select - To select Category fields for the PDF report, click the plus icon (Image Added).
- Enter
|
the - the Value for each category.
|
Click The - The Create Document wizard is closed and the PDF report is imported into Document Manager.
See the Document Manager Help for more information on importing files. |
Setting the status on a workpaper or document
Viewing the status of a workpaper or document
Opening workpapers
Opening an existing period
Completing the period
Managing, tracking and approving workpapers
Adding a new adjustment journal
Viewing the audit trail