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Document migration checklist

The following list will help you to organise the information you need and the actions you need to perform, before migrating your documents to MYOB Document Manager.

 

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titleDocument migration checklist
  1. Backup your current document management system.

  2. Backup your MYOB AE/AO database.

  3. List the documents and document types that will be migrated, for example, client, contact or assignment (AE) documents.

  4. Decide whether archived documents will be migrated.

  5. Decide whether documents will be migrated for closed contacts and clients.

  6. Determine the location of the documents to be migrated.

  7. Decide on the Document Manager filing cabinet that will be used for the migrated documents.

  8. Determine the new directory structure of the migrated documents.

  9. Organise a list of the document application types that will be migrated.

  10. Organise a list of the document file extensions that will not be migrated.

  11. List the default value of any extra fields.

  12. Determine the location of the migration report.

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Preparing for migration

Using the Document Migration Wizard

Migration report

Viewing previous migration reports

Configuring Document Manager for use

Setting up

employees’

employees' documents

Searching and viewing documents

Using Document Manager

Using the Document Migration Wizard

Opening the Document Migration Wizard

Selecting the documents to be migrated

Configuring the client document location and structure

Checking your client directory mappings

Configuring the contact document location and structure

Checking your contact directory mappings

Additional details for migrated documents

Selecting application types to be migrated

Selecting documents that will not be migrated

Specifying filing cabinet extra fields

Confirming the document migration

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