Enter historical sales and purchasesYou can enter your historical sales and purchases just like any other sale or purchase. The only difference is that the transaction date you enter will be before your Opening balance date (the date you started using <PRODUCT NAME>MYOB Essentials</>. To enter historical sales, choose Create invoice from the Sales menu. See Creating invoices for more information. To enter historical purchases, choose Create bill from the Purchases menu. See Creating bills. MYOB defined in your business settings). Depending on how many invoices or bills historical transactions you need to enter, and how you want to track them, you can either: - create an individual invoice or bill for each historical sale or purchase, or
- create a single invoice or bill for each customer or supplier, for the total amount owing.
When entering these transactions, make sure you enter a date that is earlier than when you started using <PRODUCT NAME>MYOB Essentials</>. Transactions before this date are treated as historical and won't affect your account balances, including the opening balances you entered above. Image Removed When you enter the date, you'll see a message telling you that the transaction is historical, and reminding you that you need to have included the amount in your opening balances, as described above. Image Removed To enter a historical transaction:- Create a new invoice or bill (as applicable).
- To enter a historical sale, go to the Sales menu and choose Create invoice. See Creating invoices for more information.
- To enter historical purchases, go to the Purchases menu and choose Create bill. See Creating bills for more information.
- Choose the Customer or Supplier.
- For the Issue date, enter or choose the original transaction date. For example, if you originally recorded an invoice on 1 January last year, enter this as the transaction date.
Image Added If the Issue date is before MYOB's Opening balance date, the transaction will be identified as historical and a message like this will appear: Image Added The message also reminds you to include the transaction amount in your account opening balances, which we explain in the next task. - Click Convert to the above message to continue entering the transaction.
Image Added - Enter the transaction details and click Save. Note that you can't change the Account the transaction lines are allocated to.
Once you've entered these historical sales and purchases, you'll see them on your Invoices and or Bills pages, along with the rest of your invoices and bills. Just make sure the date range goes back far enough to show your historical invoices and bills. You can apply partial or full payments against these transactions in the same way as any other payment. For more information, see Customer payments and Entering payments made to suppliers. |