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Quarterly reporting might not suit your business needs, so you should speak to your accounting advisor about what works best for you. Find an MYOB Partner near you.

You'll set up a closely held employee in much the same way as any other employee (Payroll menu > Create employee).

There's some mandatory information you'll need to enter in the employee's record to be able to report their payroll information via STP.

On the Contact details tab, enter details in these fields:

• First name
• Surname or family name
• Country
• Address
• Suburb/town/locality
• State/territory
• Postcode
  

On the Payroll details tab > Employment details section, enter information in these fields:

• Date of birth
• Start date
• Employment basis
  

On the Payroll details tab > Taxes section, enter information in these fields:

• Tax file number
• Tax table

• Income type (set to Closely held payees)

On the Payroll details tab > Salary and wages, set the Pay cycle to Quarterly.

On the Payment details tab, set the Payment method to Cash.

If you need a refresher on setting up an employee or you've never done it before, learn all about adding employees.

If you haven't already, you'll need to set up STP. You'll then be able to report your closely held employees' payroll information to the ATO each quarter.

To get started, go to the Payroll menu and choose Single Touch Payroll reporting.

For all the details, see Setting up Single Touch Payroll reporting.

Because you'll be reporting payroll information to the ATO once per quarter, you'll likely need to record interim payments to reflect the more regular payments you make to closely held employees.

Each business is different, so check with an accounting advisor about the best way track, record and reconcile these interim payments.

One suggestion would be:

1. Create a payroll clearing account to keep track of interim payments made to closely held employees.
2. Set the payroll clearing account as the linked account for payroll cash payments (Accounting > Manage linked accounts > Payroll tab > Bank account for cash payments).
3. Record interim payment as spend money transactions, allocated to the payroll clearing account. You can use your online banking software to deposit the money into the employee's account as you won't be able to create an ABA bank file for these payments.

When you process a pay run for your closely help employees, you'll enter their pay amounts for the quarter (including earnings and deductions), then report it to the ATO.

Your accounting advisor will likely advise the amounts you'll need to enter into the pays.

If you've processed payroll before, this'll be easy. Here's a quick rundown—for more details see Do a pay run.

1. Go to the Payroll menu and choose Create pay run.
2. For the Pay cycle, choose Quarterly.
   
3. Choose the pay dates and click Next. All the employees you've set up with a quarterly pay cycle will be listed. Deselect any employees you don't want to include in this pay run.
4. Enter the pay amounts for each closely held employee:
   1. Click the arrow to expand the employee's pay.
   2. Enter the hours and/or amounts for each applicable pay item,
   3. Click the arrow to collapse the employee's pay.
5. Click Next and review the details of the pay.
6. When you're ready, click Record.
7. When prompted to send your payroll information to the ATO, enter your details and click Send.
8. When you're done, click Close.