- Set the correct employee leave profile for Annual Holiday entitlement.
This requires you to have an agreement with your employees on the genuine definition of a working week, this includes those working variable or irregular hours. You will need this to determine their Annual Leave entitlement, based off that agreement i.e if you agree with your employee that their working week is 3 days, this will give them an entitlement to 12 days per year. If this pattern changes you must update the balance as per the Managing Holidays in Weeks guide.
- Manually calculate an opening balance.
Because the min % of gross method does not allocate time for Annual Holidays, you won’t have a day’s balance for employees in Ace Payroll so this will need to be manually calculated. The following calculation is the same in every scenario however the data source you use in the calculation will be different depending on how you capture time data for your employees. If you have employees with varied working days, you will need to try to find a pattern of work or agree an averaging method with them. If you are unable to find a pattern of work and are unsure of your obligation’s you will need to seek advice from your business advisor.
Manual process to determine days balanceThe calculation: Number of Years (at least 6 years from last Anniversary) X (days per week x 4 weeks) - Days you have paid Holidays = Balance Data sources for determining Balance Do you record Days worked each week (Agreed work pattern) in the employee leave profile in your employee details?- If no, you will need to use a different data source.
- If yes, go to Modify Employee details > Select Employee > Leave tab. The Employee Leave Profile will show.
Is this agreed with your employee that this is their definition of a week for Annual Holidays and you are comfortable it genuinely represents a week for them?- If yes and it is accurate as above and has never changed you can use this for the calculation.
- If no, you will need to agree the definition of a week for future leave entitlement and use another data source to determine the current balance.
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| If the Leave Profile shows “Works Irregular Hours”. Click into the keyboard > deselect Works Irregular Hours (if selected), to allow you to enter a leave profile. Click GO.
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No Data in the SystemIf there is no data present in the system, you will need to use alternative sources to determine the work pattern. These can come in the form of Timesheets or Roster data. No Data at allIf you do not have time records to establish a balance of Annual Holidays, you may need to seek advice on how to proceed outside of assistance MYOB is able to offer. Your business advisor or MBIE position statement/advice may be helpful. MBIE website Learn more about the Labour Inspectorate's Position Statement |