Reports in Tax Tracking

Accountants Enterprise only

Reports provided by Tax Tracking are:

• Instalment Letters

• Current Step Letters

• Flexi Report

• Enquiry Index

• History

• Current Step

• Overdue Steps

• Expected Step Changes

• Exception Report

• List Steps of Return by Follow-up Date

• List Entries Missing Return

• List Returns Not Attached to an Event

• List Events of Returns

• List All Steps

Back to Reporting from Tax

Instalment Letters

Accountants Enterprise only

The Instalment letters option prints letters out for all returns that were updated to a particular step within a data range. The letters are printed by return code for any Event or Step both historical and current.

To produce an Instalment letters report:

1. Select Reports > Instalment letters ... .

2. In the Restrict by section choose the Event to report on by clicking the ellipsis and choosing from the Select Event dialog.


Choose the Step to report on by clicking the ellipsis and choosing from the list in the Select Step for Event dialog.

3. In the Step date range section specify the period for the report using the From and To fields.


The format for the date field is dd/mm/ccyy.

4. The default layout for the report is Instalment Letter template.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

5. In the Sort by section choose the sequence in which the report is to print.

6. Click OK to continue to the Print dialog.

7. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

8. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

9. Click OK to finalise the report.

Back to Reports in Tax Tracking

Current Step Letters

Accountants Enterprise only

The Current step letter prints a letter for each return that is at a particular step.

To produce Current step letters:

1. Select Reports > Current step letters ... .

2. In the Restrict by section choose an Event or choose to generate letters for all the Events.


If an Event is chosen, a specific step can be selected within that Event.

3. In the Step date range section specify the period for the report using the From and To fields.

4. Choose a format for the letters in the Layout field.

5. Select a Sort by option to specify in what order the letters are generated for ease of distribution to signatories.

6. Click OK and the Print dialog opens to complete the process.

Back to Reports in Tax Tracking

Flexi Report

Accountants Enterprise only

The Flexi report allows for customisation of Return listings. This report is base around the letter heading FLEXIREP which controls the actual output of the report and heading.

To produce a Flexi report:

1. Select Reports > Flexi report ... .


The Flexi report dialog opens.

2. The Report width field specifies the width of the report in characters per line.


The usual width for a portrait orientated page using fixed width fonts such as Courier New is 80 characters. The usual width for a landscape orientated page using fixed width fonts is 132 characters per line.
If the content of a field cannot fit into the allotted space it wraps to the next line.

3. The Heading field is for the heading of the report. The report heading:

• defaults from the Control Record or

• a customised heading can be specified in this field or,

• if the field is left blank, the report heading reads 'Flexi Report'.

4. The default layout for the report is Instalment Letter.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

5. Tick the Space between checkbox if two line spacing is required between the lines of the report. If left unticked single line spacing is used.

6. Select the order in which you want the items to print from the Sort Order options.

7. Click OK to continue to the Print dialog.

8. From the Print dialog choose whether to Preview, Print, or send the report to Disk.


Disk reporting is only available if DRF is installed.

9. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

10. Click OK to finalise the report.

Back to Reports in Tax Tracking

Enquiry Index

Accountants Enterprise only

As Tax and Tax Tracking are integrated, the purpose of the Enquiry index is to show the Tax Returns that are attached to the Transactions, Steps and Events.

The Enquiry screen assists in locating a Return's Step details. Selection can be made by using the Return Code, Tax File Number, Name, or by searching for an ABN. Refer to Enquiry Return Selection.

There is also a View Details option which shows the comments added for the selected step.

Back to Reports in Tax Tracking

Enquiry Return Selection

Accountants Enterprise only

The Enquiry screen is designed to assist the operator in the easy location of all of a Return's Step details. Selection is made via Return Code, Tax File Number, Name, or by searching for an ABN. There is also a View Details option which shows the comments added for the selected step.

In order to run an Enquiry:

1. Open the Enquiry by clicking on the Enquiry option in the Navigation bar.


The Select Enquiry Return dialog opens.

2. Click on the title bars at the top of the dialog to change the order in which the Returns are sorted. or locate the tax return using the client ABN, refer to ABN Search.

3. Click [Enter] to see the index of Step data attached to the current Return.

4. To print the information press [Alt+P] on the keyboard

5. Select a Sort by option to specify in what order report prints.

6. Click OK and the Print dialog opens to complete the process.

Back to Enquiry Index

ABN Search

Accountants Enterprise only

This feature searched for a tax return using the client’s ABN.

In the Select Enquiry Return list:

1. Click ABN Search.

2. Enter the ABN for the client and click Search.


If a return with an ABN matching the search value is located the return code is displayed and the GO TO button becomes active.
If no matching return is found the message ‘ABN not found’ displays.

The search does not check the validity of the ABN.

3. Press Go To to transfer to the Select Enquiry Return list with the required return highlighted.

Back to Enquiry Return Selection

History

Accountants Enterprise only

The History report lists all the steps currently attached to a return within a specified period.

To produce a History report:

1. Select Reports > History ... .


The Return Step History dialog opens.

2. Select the order in which the steps should print from the options:

• No Sorting

• Sort by Surname

• Sort by Client.

3. In the Date range, enter the dates between which the report is to select steps.

4. The default layout for this report is History.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

8. Click OK to finalise the report.

Back to Reports in Tax Tracking

Current Step

Accountants Enterprise only

The Current Step report lists only the current Steps of a return code.

To produce a Current Step report:

1. Select Reports > Current Step ... .


The Current Steps Report dialog opens.

2. Enter the Event Code to report from.


Alternatively click [Enter] to select all Events or
click [F10] to select from available codes.

3. In the Step field, the first step attached to the selected Event displays:

• Click [Enter] to select the first Step, or

• [F10] to select from the available Step codes.

4. Use the Sort Selection options to choose criteria for the report to sort the data.

5. Tick the New page on new code checkbox to print each code on a separate page.

6. The default layout for this report is At Steps Report.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

7. Click OK to continue to the Print dialog.

8. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

9. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

10. Click OK to finalise the report.

Back to Reports in Tax Tracking

Overdue Steps

Accountants Enterprise only

The Overdue steps report lists returns that have not reached a given step by a given date. This report ignores Returns that do not have the selected Event attached and runs via the standard Return sequences.

An Additional option permits label, letter-style reports or the default listing. Default letter layouts that support this option are OutStga, OutStge and OutStgi respectively. These may be copied to client and customised to suit individual reporting requirements using standard letter writing fields.

To produce an Overdue steps report:

1. Select Reports > Overdue Steps ... .


The List Returns Overdue for Update dialog opens.

2. In the For Event field, choose the event to be included in this report.

3. In the To Step field, the last Step to be included in this report.

4. In the By date field, specify the date by which the Step should have been completed.

5. Choose a Report Type from the three option.


Alternatively, choose a different letter format by clicking the ellipsis and choosing a letter from the Select Letter dialog.

6. Click OK to continue to the Print dialog.

7. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

8. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

9. Click OK to finalise the report.

Back to Reports in Tax Tracking

Expected Step Changes

Accountants Enterprise only

The Expected Step changes report lists the Returns attached to current Steps with a follow-up date earlier than the date specified.

An Additional option permits label, letter-style reports, or the default listing. Default letter layouts that support this option are Expecta, Expecte and Expecti respectively. These may be copied to client and customised to suit individual reporting requirements using standard letter writing fields.

To produce an Expected Step changes report:

1. Select Reports > Expected Step changes . . . .


The List Returns expected to change Step dialog opens.

2. Choose the Event to report on by clicking the ellipsis and choosing from the list in the Select Event dialog.

3. Enter the date the Event requires follow-up in the Follow-up date field.


The format for the date field is dd/mm/ccyy.

4. Choose a Report Type from the three options.


Alternatively, choose a different letter format by clicking the ellipsis and choosing a letter from the Select Letter dialog.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

8. Click OK to finalise the report.

Back to Reports in Tax Tracking

Exception Report

Accountants Enterprise only

The purpose of this report is to select and print the details of the Returns that have and have not reached a certain stage of Event.

To produce an Exception report:

1. Select Reports > Exception report ... .


The Exception Report dialog opens.

2. Choose the Event to report on by clicking the ellipsis and choosing from the list in the Select Event dialog.

3. Choose the Step to report on by clicking the ellipsis and choosing from the list in the Select Step for Event dialog.

4. To only report on Events that have not yet reached this stage tick the Exclude Returns at or past this Step checkbox.

5. The default for the Title of incomplete Event:Step: field is NOT REACHED and the default for the Title for complete Events:Step: field is COMPLETE.


These titles can be changed by over-typing the defaults with customised text.

6. The default layout for the report is Exception Report Combined.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

7. Choose either the Normal or Alternate sequence selection of return to report on.

8. From the Re-sorting options choose the order in which the Events appear in the report.


Tick the New page on new code checkbox to start each Report code on a new page.

9. Click OK to continue to the Print dialog.

10. From the Print dialog choose whether to Preview, Print, or send the report to Disk.


Disk reporting is only available if DRF is installed.

11. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

12. Click OK to finalise the report.

Alternative range

This allows selection by:

Return Code: Event: Step
Partner
Manager
Employee
Event: Step

Normal range

This allows selection by:

Return Code: Event Code: Step Code
Tax File Number
Alternative TFN
Event Code: Step Code

Back to Reports in Tax Tracking

List Steps of Return by Follow-up Date

Accountants Enterprise only

This report allows the user to list all the Steps of all Returns that have a follow up date between the range specified by the user.

To produce a List Steps of Returns by Follow-up date report:

1. Select Reports > List Steps of Returns by Follow-up date ... .


The List by Follow-up Date dialog opens.

2. Choose the date range of follow-up dates for this report using the From and To fields.


The format for the date field is dd/mm/ccyy.

3. The default layout for the report is List Steps Returns.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

4. Choose either the Normal or Alternate sequence to select returns to report on.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

8. Click OK to finalise the report.

Alternate range

This allows selection by:

Return Code: Event: Step
Partner
Manager
Employee
Event: Step

Normal range

This allows selection by:

Return Code: Event Code: Step Code
Tax File Number
Alternative TFN
Event Code: Step Code

Back to Reports in Tax Tracking

List Entries Missing Return

Accountants Enterprise only

This report may be used to identify transactions which do not belong to a Return Code. This can occur where the Code in Taxation Preparation has been edited but has not been changed in Tax Tracking.

To produce a List Entries missing Return report:

1. Select Reports > List Entries missing Return ... .


The Exception Report dialog opens.

2. Choose the date range for this report using the Date range from and To fields.


The format for the date field is dd/mm/ccyy.

3. The default layout for the report is List Steps of Non Existing Return Codes.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

4. Ticking the Summary checkbox to report one entry per Return Code.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

8. Click OK to finalise the report.

Back to Reports in Tax Tracking

List Returns Not Attached to an Event

Accountants Enterprise only

This report selects and prints the Returns that have not had any Step for a particular Event attached.

To produce a List Returns not attached to an Event report:

1. Select Reports > List Returns not attached to an Event ... .


The List Returns with no Step for selected Event dialog opens.

2. Choose from the Primary, Secondary, and Tertiary sort sequences to select a range of returns to report on.

3. Choose the Event to report on by clicking the ellipsis and choosing from the list in the Select Event dialog.

4. The default layout for the report is Event not attached to Returns.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

8. Click OK to finalise the report.

Tertiary sort sequence

This allows selection of returns by:

Return Code
Client: Return Code
Tax File Number: Return Code
Alpha Sort: Return Code
Contact: Return Code

Secondary sort sequence

This allows selection of returns by:

ATO Level: Return Code
Partner: ATO Level: Return Code
Manager: ATO Level: Return Code
Employee: ATO Level: Return Code
Agent: ATO Level: Return Code
Partner: ATO Level: Return Code

Primary sort sequence

This is the standard sequence by a combination of:

Return Code
Client Code: Tax File Number: Return Code
Form Type: Return Code
Status: Return Code
Office Index: Return Code

Back to Reports in Tax Tracking

List Events of Returns

Accountants Enterprise only

This report displays the specified range of Return Codes and their Events.

To produce a List Events Of Returns report:

1. Select Reports > List Events Of Returns ... .


The List Events of Returns dialog opens.

2. Choose the date range for this report using the From and To fields.


The format for the date field is dd/mm/ccyy.

3. The default layout for the report is List Events Of Returns.


Another layout can be chosen by clicking the ellipsis and choosing from the list in the Select Letter dialog.

4. Tick the Completed Events only checkbox to report only completed Events.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. The Record Selection dialog allows for further selection criteria to be entered. Select a Sequence type from the options and then click Edit to define the parameters.

8. Click OK to finalise the report.

Back to Reports in Tax Tracking

List All Steps

Accountants Enterprise only

This report includes all returns regardless of their status.

To produce a List Entries missing Return report:

1. Select Reports > List All Steps ... .


The List all Steps - Past, Present and Future dialog opens.

2. Choose the range for this report using the From and To fields.

3. Select a Sequence type from the options for ease of distribution of the report among staff.


By selecting any sequence other than No Sorting, the New page on new code checkbox becomes available. Where applicable, tick the New page on new code checkbox to print each code on a separate page.

4. Select the Suppress completed steps checkbox to display only the outstanding steps of events in the report.

5. Click OK to continue to the Print dialog.

6. From the Print dialog choose whether to Preview, Print, or send the report to Disk.

7. Click OK to finalise the report.

Back to Reports in Tax Tracking