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You can prepare leave requests for payment on the Leave Administration screen (MPPP5040) in the Payroll module.

Is the Leave Administration screen only available if you have ESS? If so, can you only use it for requests made in ESS?

Setting a leave request as ready to pay

To be able to add a leave request to a pay run, you need to set its status to Ready To Pay. You can only set this status after you or an employee's manager has approved the leave request.

Set a leave request as ready to pay
  1. Go to the Leave Administration screen (MPPP5040).
  2. Optionally, you can view specific leave requests by selecting an Employee or Pay Group. Otherwise, leave these fields blank to view leave requests for all employees and pay groups.
  3. In the From and To fields, enter the dates for the period you want to view leave requests from.
  4. In the leave requests table, select the checkboxes for requests with the Approved status. You can select as many as needed.
  5. On the form toolbar, click Ready To Pay. The status for the requests updates to Ready To Pay.

Setting a new pay period date

Sometimes you might need to set a new date for a leave request. For instance, if a pay run that covers the date of the request has already been run, you can include the leave request in a future pay run by setting a new Pay Period Date.

On the Leave Administration screen, select a leave request and click Set Pay Period Date on the main toolbar.

Mapping a leave request to a pay run

If an employee makes a leave request in ESS after you've already manually entered their request into a pay run, you can map the ESS request to the pay run. This makes sure that leave request statuses have the same correct status in both ESS and on the Leave Administration screen.

On the Leave Administration screen, select a leave request with either the Ready To Pay or the Partially Paid status, then click Map to Pay Run on the main toolbar.

The 2022.2.2 release notes say you can only do this for requests with either the Paid or Partially Paid status, but a warning on the Leave Administration screen in the demo site said you can only do it for Ready to Pay and Partially Paid.

 

 

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