1. Go to the Maintenance command centre and click Maintain Employees.
2. Click Select Employee.
3. Click the applicable employee then click OK.
4. Click the Leave Details tab then click the Other Leave tab.
5. In the Parental Leave section, enter the Commencement Date and Return to work date. See our example below. Note: Enter the expected Return to work date- this can be altered at any time if required.
   Note: Enter the expected Return to work date - this can be altered at any time if required.
   
6. Go to the Reports menu, choose Employee Reports then choose Parental Leave Details as shown below.
   
7. Display the report for the applicable employee. This report will offer the following information:
   1. Employee Code
   2. Name
   3. IRD Number
   4. Tax Code
   5. Date started
   6. Expected Finish Date (if applicable)
   7. Date Parental Leave started
   8. Date Returning from Parental Leave and how many weeks this is from the PL start date
   9. Length of Employment
   10. Normal days per week
   11. Ordinary weekly earnings
   12. Date Parental Leave Commenced
8. [Optional] Print the Parental Leave Details report for your records.

When an employee returns to work after a period of Parental Leave, any annual holidays taken are paid at the rate of the employee's Average Weekly earnings for the 12 months immediately before the end of the last pay period before the annual holiday.

This differs from the normal way of paying annual leave which is at the greater of the Ordinary Weekly pay or the Average Weekly earnings.For more information on this ruling please refer to the Department of Labour. Our page Parental leave affecting annual leave and annual holidays might also be useful.

1. Go to the Maintenance command centre and click Maintain Pay Codes.
2. Click the ANHL (Annual Leave) pay code.
3. Click the General tab.
4. Select the option Allow the rate to be modified when entering pay details.
5. Go to the Prepare Pays command centre and click Enter Pays.
6. Double-click the applicable employee.
7. Click the Leave button on the right-hand side of the window. The Leave Due window is displayed.
   
8. Click the ellipsis button (...) for the Annual Leave calculation as shown below.
   
9. Click the ellipsis button (...) for the Ordinary Weekly Pay as shown below.
   
10. Select the option Use Average Weekly Pay as shown below. This will re-calculate the Annual Leave Rate to use the Average Weekly Earnings. This will also remove the Ordinary Weekly Pay calculation which is not required for this process.
    
11. Click OK. You will now be able to continue processing the pay as you normally would.