1. Go to the Maintenance command centre and click Maintain Employee.
2. Click Select Employee.
3. Click the applicable employee then click OK.
4. Click the Leave Details tab.
5. Click the Annual Leave & Holiday Pay tab.
6. Ensure the Holiday Pay Due and Current Annual Leave due amounts are zero. Manually overtype these figures to 0.00 if required. See our example below.
   
7. Click the Other Leave tab.
8. Ensure the Current Alternative Holidays Due amount is zero (under the Alternative Holidays heading). Manually overtype this figure to 0.00 if required. See our example below.
9. Click the Employment Details tab.
10. Enter the employee's Finished Date as shown in the following example.
    

The employee will now be shown as an Ex-Employee:

Ex-employees shouldn t be reinstated in your Payroll software. Instead, you should add a new employee and copy the required details from their original record.

To do this:

1. Click Maintain Employees.
2. Press F4 to add a new employee.
3. Enter an Employee Code. This must be different ot the employee's original code.
4. Enter the employee's First Names and Last Name.
5. Click in the Copy the following information from Employee Code field and press F9 to select the employee you wish to copy details from.
6. Select the information you want to copy. Details can be changed once the employee is added.
7. Click OK.
8. Click Close.