Expense reports

LiveAccounts’s expense reports are listed in the Expense reports section of the Reports page. The reports and their functions are listed below.

n Unpaid Expenses—displays the payments due to each supplier, within a range of dates by which they are overdue.

n Expenses Reconciliation—displays the amounts due to each supplier, and compares the total amount from outstanding expenses with the Accounts Payable account up to a certain date.

n Expenses—displays a list of expenses for a certain period and shows the amount, amount owing and status for each.

n Supplier Payments—displays a list of payments that were made for expenses in a certain period.

n Expense Transactions—displays a list of expense transactions for each supplier along with totals.

n Expenses by Supplier—displays a list of expense transactions for a certain period, organised by supplier. You can choose to see a summary or detailed version of this report.

To produce an Unpaid Expenses report

1. 1. 1. 1. Go to the Expense reports section of the Reports page.
         2. Click Unpaid Expenses.

The Unpaid Expenses Report page appears, where you can customise and produce the report.

1. 1. 1. 1. Select the Supplier from the list (or, to include all suppliers, select All).
         2. If you want to report unpaid expenses starting from a different date to the one displayed, enter a new date in the As of Date field, using the standard date format.

The report will show all unpaid expenses for the chosen supplier from this date back.

1. 1. 1. 1. If you want to display the details of invoices on the report, select the Show Invoice Detail option.
         2. Click Generate Report.

The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.

To produce an Expenses Reconciliation report

1. 1. 1. 1. Go to the Expense reports section of the Reports page.
         2. Click Expenses Reconciliation.

The Expenses Reconciliation Report page appears in a new window, where you can customise and produce the report.

1. 1. 1. 1. If you want your purchases reconciliation to start from a different date to the one displayed, enter a new date in the Date field, using the standard date format.

You can also click the calendar icon ( ) to open the calendar, and select a date from here.

1. 1. 1. 1. Click Generate Report.

The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.

To produce an Expenses report

1. 1. 1. 1. Go to the Expense reports section of the Reports page.
         2. Click Expenses.

The Expense Report page appears, where you can customise and produce the report.

1. 1. 1. 1. Select a Supplier from the list (or, to include all suppliers, select All).
         2. Select an Expense Status from the list (or, to include all expense statuses, select All).
         3. If you want to report on expenses within a certain invoice number range, enter the range in the Expense No. From and To fields.
         4. If you want to report on expenses within a certain date range, enter the range in the Date Issued and To fields.
         5. If you want your report to include a range of amounts, enter the range in the Amount From and To fields.
         6. Click Generate Report.

The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.

To produce a Supplier Payments report

1. 1. 1. 1. Go to the Expense reports section of the Reports page.
         2. Click Supplier Payments.

The Supplier Payments Report page appears, where you can customise and produce the report.

1. 1. 1. 1. Select a Supplier from the list (or, to include all suppliers, select All).
         2. If you want to report on supplier payments within a certain date range, enter the range in the Payment Date From and To fields.
         3. Click Generate Report.

The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.

To produce a Expense Transactions report

1. 1. 1. 1. Go to the Expense reports section of the Reports page.
         2. Click Expense Transactions.

The Expense Transactions Report page appears, where you can customise and produce the report.

1. 1. 1. 1. Select a Supplier from the list (or, to include all suppliers, select All).
         2. If you want to report on expense transactions within a certain date range, enter the range in the Date Issued and To fields.
         3. Click Generate Report.

The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.

To produce a Expenses by Supplier report

1. 1. 1. 1. Go to the Expense reports section of the Reports page.
         2. Click Expenses by Supplier.

The Expenses By Supplier Report page appears, where you can customise and produce the report.

1. 1. 1. 1. Select a Supplier from the list (or, to include all suppliers, select All).
         2. Select an Expense Status from the list (or, to include all expense statuses, select All).
         3. If you want to report on expenses within a certain date range, enter the range in the Date Issued and To fields.
         4. If you want to report on expenses within a certain invoice number range, enter the range in the Expense No. and To fields.
         5. If you want your report to include a range of amounts, enter the range in the Amount From and To fields.
         6. Select any or all of the following options to display them on the report.

n Item Detail

n Subtotal by Expense

1. 1. 1. 1. Click Generate Report.

The report appears as a PDF in an Adobe Reader window, ready for you to review, save or print.