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To terminate an employee, all you need to do is pay them a termination pay.

Finishing dates

Do not enter a finishing date for the employee – once the termination pay has been filed, Ace Payroll automatically enters a finishing date. In some situation, entering a finishing date can cause problems.

If you enter a finishing date after you calculate pays but before you file your pays, then the payment for the terminated employee will be deleted from your reports and from the records you will send to the IRD. If this has happened, you can fix the situation by entering a One Off payment by following the instructions below.


How to terminate an employee
  1. From the front screen click Calculate Pays and select the employee from the drop down list.

  2. Calculate their pay for the period as normal.

  3. Click Options > Termination Pay and follow the prompts.

  4. Process the rest of your pay as normal.

    Do not manually enter a finishing date for this employee. Ace Payroll will do this automatically because you have paid a termination pay.

Enter a One Off pay for an employee whose finish date was entered manually
  1. From the front screen, click Employee, then click Make A One Off Payment.

  2. Select the employee you want to pay and click the green tick.

  3. Select the transaction date.

    If you have not yet paid your PAYE nor lodged an Employer's Monthly Schedule for the period concerned, then enter the actual date of the transaction.


    If you have already accounted to the IRD for the transaction, then date it in such a way that it appears in the next return you make to the IRD.

  4. Click Go.

  5. The One Off Payment window opens. Click Options > termination pay.

  6.  Click Payslip to produce a payslip.

  7. Skip this step is you have already paid this employee their final pay – you do not need to pay them again, only file the data for your records.
    Click Direct Credit to make a direct credit payment, if required.

  8.  Click File to file the payment, and you’re done.




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