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https://help.myob.com/wiki/x/LS53AQ
Now that you're ready to begin, the first thing you'll need to do is select a financial data source for your client. The file you select forms the underlying ledger that provides the necessary financial data to each Client Accounting module.
With a common ledger approach, you can configure your client's MYOB AccountRight or MYOB Essentials file to work with Workpapers and Statutory Reporter. If your client will be using the same file year on year, the configuration process only needs to be performed once.
There's no need to worry if you configure the incorrect file, you can always remove the configuration settings and start the process again.
If you're already using Workpapers over a MAS, Accounts or an AO Classic General Ledger and your client uses an MYOB small business software, you can re-configure Workpapers to work over your client's ledger. Before you begin, you'll need to ensure that the last Workpaper period linked to a MAS, Accounts or AO Classic General Ledger has a status of Complete. If the workpaper period's status is In Progress, open the workpaper view and complete the period.
Where you have been using Workpapers over a MAS, Accounts or an AO Classic General Ledger, when configuring your client's common ledger, workpapers and document links may be orphaned to non-account specific documents. If there is an existing Asset Register, asset control groups and integrated accounts will need to be updated to reflect the new chart of accounts where different.
Choose from one of the ledgers below to find out how to configure the data source.
Before you begin
To configure your client's AccountRight file to be used with Client Accounting, make sure:
Practice MYOB Logins have been set up.
- you are logged into AE or AO with your MYOB login
- you have the login credentials of an Administrator user in the file.
- the relative version of AccountRight Server Edition installed on the server or PC that your library files are located.
- the latest version of the MYOB AccountRight API (Also known as the Addon Connector).
If you are configuring an online AccountRight file ensure your practice MYOB login is both an offline and an online Administrator. When configuring an online AccountRight file as a financial data source, you will need to enter the offline Administrator username and password in the Edit Configuration Details window.
To configure an AccountRight v2013.0 or later company file
- Open the client’s Client Accounting > Trial Balance (Workpapers) tab.
- Click Edit Configuration Details on the Tasks bar. Alternatively, if you have not already configured a data source, the Configure a financial data source hyperlink.
- From the Product drop-down menu, select AccountRight 2013.0 or later.
- In the File Location field, Click the
button to open the Select Company File window. Locate the AccountRight company file you wish to configure. The following search options are available in this window:
Tab name Description Search all libraries Displays a list of all AccountRight files located in the local library and in the network library. If you have configured your Practice my.MYOB Settings, all online files your practice MYOB Login has access, will also be displayed. Browse Search individual local, network and online library folders to locate the company file.
You can also type any part of the file or company name in the Search field and click the Search button to locate the file.
Once you have found the AccountRight ledger, highlight the file and click the Select file button to configure. The File location, File path, Entity type and Industry type fields are automatically populated.
The Entity type and Industry type fields are both used by Statutory Reporter to smart-allocate accounts to groups. You can change the drop-down menus to select the correct Entity and Industry Type.Enter the Username and Password for the client’s file.
This needs to be an Administrator's login credentials used to log into the company file from the AccountRight software. If the file is online, this user must also be a Cloud Administrator.
Select the appropriate option for Prior Year Balances and click OK.
Prior year balances Description Use ledger balances Prior year balances will be directly intergrated from the common ledger. Use modified balances Prior year balances will be integrated from the values you enter in the Modify Prior year balances window. This does not post to the ledger but instead stores the information in your database to be used in reports.
The balances are retrieved from the configured AccountRight file and will be displayed in the Trial Balance (Workpaper) period.
Before you begin
To configure an AccountRight v19 or earlier file, make sure you have the version of AccountRight that corresponds to the client's company file. This is because Client Accounting needs to use the AccountRight application to access the content in the file.
If you've installed the AccountRight application to a different location to the default, you'll need to check your Accounting Product Locations to ensure Client Accounting knows where to find the application.
To specifiy the Accounting Product Location:
- From AE/AO, Click the Maintenance menu then follow the path: Maintenance Map > Client Accounting > Accounting Product Locations.
For each accounting product to be used, click
then, navigate to the installed location of AccountRight and select either myob.exe or myobp.exe. Then click Open.
When you're finished, click OK to save the changes.
Now that you have specified where your AccountRight software is located, make sure:
- Practice MYOB Logins have been set up.
- you are logged into AE or AO with your MYOB login.
- you have the login credentials of an Administrator user in the file.
To configure an AccountRight Classic (v19 or earlier) company file
- Open the client’s Client Accounting > Trial Balance (Workpapers) tab.
- Click Edit Configuration Details on the Tasks bar. Alternatively, if you have not already configured a data source, the Configure a financial data source hyperlink.
- From the Product drop-down menu, select AccountRight v19.x or earlier.
- In the File Location field, click the button to open the Select Company File window.
Browse to the location where the AccountRight company file you wish to configure is stored, highlight the file and click Open to select the file. The File location, File path, Entity type and Industry type fields are automatically populated.
The Entity type and Industry type fields are both used by Statutory Reporter to smart-allocate accounts to groups. You can change the drop-down menus to select the correct Entity and Industry Type.
Enter the Username and Password for the client’s file.
This needs to be an Administrator's login credentials used to log into the company file from the AccountRight software.Select the appropriate option for Prior Year Balances and click OK.
Prior year balances Description Use ledger balances Prior year balances will be directly intergrated from the common ledger. Use modified balances Prior year balances will be integrated from the values you enter in the Modify Prior year balances window. This does not post to the ledger but instead stores the information in your database to be used in reports. The balances are retrieved from the configured AccountRight file and will be displayed in the Trial Balance (Workpaper) period.
Before you begin
To configure an MYOB Essentials file to work with Client Accounting, make sure:
- Practice MYOB Logins have been set up.
- you are logged into AE or AO with your MYOB login.
- your practice MYOB login has at least advisor access to the Essentials file
- your MYOB login has at least File Access to the Essentials ledger.
To configure an Essentials ledger:
- Open the client’s Client Accounting > Trial Balance (Workpapers) tab.
- Click Edit Configuration Details on the Tasks bar. Alternatively, if you have not already configured a data source, the Configure a financial data source hyperlink.
- From the Product drop-down menu, select Essentials.
In the File Location field, click the
button to open the Select Company File window.The products shown in the Essentials ledger listing include Connected Ledger, Accounting Starter, Essentials Accounting, Essentials Accounting with Payroll and AE/AO Ledger.
- Select the Essentials ledger you wish to configure, then click Select File. The File location, File path, Entity type and Industry type fields are automatically populated.
- Click OK.
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