Opening Document Manager files

All documents have an associated cover page. When opening source documents, access the cover page first and then open the file. The source document opens in the associated application. See Using the source document cover page.

Document Manager files which are opened in Workpapers are automatically checked out of Document Manager. Document Manager copies the file to the working directory and the item is locked to prevent others from making changes to the document. While a document is checked out and open, other staff members will have read-only access to the document.

If changes are made to the Document Manager file, it should be checked in before closing the document. Use the Check In option on the Document Manager toolbar. A new version of the document can be created. A new document or the original document can be replaced. See the Document Manager Check In process.

Changes cannot be made to the Document Manager file if its status is set to approved / complete. When opening a Document Manager file with a status of approved / complete a warning is displayed. Select Yes to open and view the file as read-only.

For AE, see the Document Manager document approvals process.

When a workpaper is closed while a PDF file is checked out, a warning message displays asking if you’d like to check in these documents first. You can check in your changes at this point, or dismiss the message and check in the changes later.

All of Document Manager’s features are available for use. See the Document Manager help for more information on using these features.

To open a Document Manager file

1. Open the workpapers period.


See Opening an existing period.
The Prepare Trial Balance (Workpapers) table is displayed.

2. If the Document Manager file is linked to an account, find the account in the table.


Click to expand the account and view the documents.
If the document is linked to the period, click  to expand Non-account specific documents and view the documents.

3. Double-click the linked Document Manager file.


The cover page for the Document Manager file opens in a new window.

4. Click Open.


This is located on the Document details section.
The Document Manager file opens in the associated application.
Document Manager files which are opened in Workpapers are automatically checked out of Document Manager. While a document is open and checked out other staff members will have read-only access to the document.
If the Document Manager file has a status of Approved / Complete a warning is displayed. No changes can be made to the document. Click Yes to open and view the document in read-only mode.
If the Document Manager file has a status of In Progress, changes can be made to the document. After making changes to the document, check in the document using the Check In option on the Document Manager toolbar. The document can be saved as a new version. A new document can be created or the original document can be replaced.

If you wish to edit a PDF document, the default program for .pdf files in your operating system should be set to a PDF editor.

5. Close the Document Manager file.

Related topics

Opening external files

Using the source document cover page

Viewing and editing the source document properties

Viewing a list of all workpapers and source documents

Linking Document Manager source documents

Deleting workpapers and source documents

Opening an existing period