Adding an employee (New Zealand)

No surprises here—this is where you'll enter the employee's personal and contact details.

Some things to note:

• Use the Employee number field if you use a number or code system to identify each of your employees.
• Enter an Email address if you'll be emailing their pay slips.
• Use the Notes field to store additional information, like an emergency contact.

Enter the employee's Start date. If they stop working for you one day, you'll come back here and enter their Termination date as part of the final pay process.

Choose the employee's Tax code and enter their IRD number (from their completed IR 330 form)

Choose the employee's KiwiSaver status. If they're an Active member, enter the contribution percentages and tax rate. If you need help, see the IR's information about KiwiSaver for Employers.

Enter Bank account details if you'll be paying into the employee's bank account.

This is where you set how much the employee is paid and any earnings and deductions to include in their regular pay. You can set default hours and amounts here, but you can always change these when you do a pay run.

Some things to note:

• Choose the employee's Pay cycle (how often you'll pay them) and whether you'll pay them an Annual salary or Hourly rate.
• Days and hours worked are used to calculate leave. If these amounts vary, you can change them when you do a pay run.
• By default, Base salary is assigned to salaried employees and Base hourly is assigned to hourly-based employees.
• Click Add earning and Add deduction to include earnings or deductions in the employee's regular pay. If you need to create new ones, see Creating earnings and deductions.
• Tax and KiwiSaver are automatically calculated, so you'll see the amounts when you do a pay run.