Adding an employee (New Zealand)

https://help.myob.com/wiki/x/eIwYB

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To pay full time, part time and casual employees, set them up in MYOB and enter some basic details (Payroll menu > Create employee).

Before you begin

Obtain a completed Tax code declaration (IR330) from new employees (get the IR330 from Inland Revenue)
Check the employee's KiwiSaver eligibility status
Obtain the employee's bank account details for wage payments

To add an employee

Go to the Payroll menu and choose Create employee. Use the tabs on this page to enter the employee's details.

Here's an overview of each tab.

Personal

No surprises here—this is where you'll enter the employee's personal and contact details.

Some things to note:

Use the Employee number field if you use a number or code system to identify each of your employees.
Enter an Email address if you'll be emailing their pay slips.
Use the Notes field to store additional information, like an emergency contact.

Employment

Here you'll enter the employee's start date and their tax, KiwiSaver and bank account details.

Some things to note:

You'll find the Tax code and IRD number on the employee's completed IR330 form.
If you need help with KiwiSaver, see the IR's information: KiwiSaver for Employers.
Enter Bank account details if you'll be paying the employee into their bank account.

Standard pay

This is where you set how much the employee is paid and any earnings and deductions to include in their regular pay. You can set default hours and amounts here, but you can always change these when you do a pay run.

Some things to note:

Choose the employee's Pay cycle (how often you'll pay them) and whether they're paid an Annual salary or Hourly rate.
Days and hours worked are used to calculate leave. If they don't work set days or hours you can change these when you do a pay run.
By default, Base salary is assigned to salaried employees and Base hourly is assigned to hourly-based employees.
Click Add earning and Add deduction to include earnings or deductions in the employee's regular pay. If you need to create new ones, see Creating earnings and deductions.
Tax and KiwiSaver are automatically calculated, so you'll see these amounts when you do a pay run.

Leave

Here you'll set the Employment status (Full-time / Part-time, Casual (Pay as you go), or Fixed term), and define the details of each applicable leave type.

Click each leave type to enter or confirm the details.

what do we want to say about each leave type? What information is useful here?

Holiday pay	Set the Percentage of gross earnings. For fixed term employees, use the option Include in each pay (what does this do?)
Annual holidays	Definition of a week (from the Hours worked per week in Standard pay tab) Adding annual holiday balance (current leave due)
Sick leave	Adding sick leave balance (available balance days)
Alternative holidays	Adding alternative holidays balance (available balance days)

Pay history

If the employee has already been paid this financial year, prior to setting them up in MYOB, this is where you can enter their pay history. This ensures the employee's year-to-date totals in MYOB will be accurate.

Choose a Period end date and enter the applicable amounts for that period. You can enter one row for the entire year-to-date totals, or enter several rows to enter the amounts in more detail.

What's next?

Once you've finished setting up payroll, you're ready to pay your employees!

Related topics

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