Adding an employee (New Zealand)

No surprises here—this is where you'll enter the employee's personal and contact details.

Some things to note:

• Use the Employee number field if you use a number or code system to identify each employee.
• Enter an Email address if you'll be emailing their pay slips.
• Use the Notes field for additional information, like an emergency contact.

Here you'll enter the employee's start date and their tax, KiwiSaver and bank account details.

Some things to note:

• You'll find the Tax code and IRD number on the employee's completed IR330 form.
• Choosing STC as the Tax Code requires additional ACC levy information.
• Choosing WT as the Tax code requires a Tax rate (%), and the KiwiSaver status will default to Exempt.
• If you need help with KiwiSaver, see the IR's information: KiwiSaver for Employers.
• Enter Bank account details if you'll be paying the employee into their bank account.

This is where you set how much the employee is paid and choose the earnings and deductions to include in their pay. You can set default amounts here, but you can always change these when you do a pay run.

Some things to note:

• Choose the employee's Pay period (how often you'll pay them) and whether they're paid an Annual salary or Hourly rate.
• The Days worked per week and Hours worked per week you enter here are used to calculate leave. If these vary from pay to pay, you can change these values when you do a pay run.
• By default, Salary is assigned to salaried employees and Ordinary hours is assigned to hourly-based employees. The Quantity and Rate is from the Base pay details at the top of the screen.
• Click Add earning and Add deduction to choose the earnings or deductions to include in the employee's regular pay. Need to create an earning or deduction?
• If you enter a custom rate or amount for an earning or deduction, it'll only apply to this employee.
• You'll see Tax and KiwiSaver amounts when you do a pay run, as they're automatically calculated.

Here you'll set the Employment status (Full-time / Part-time, Casual (Pay as you go), or Fixed term), and define the details of their leave.

Click a leave type to set it up for this employee or enter an opening leave balance.

what do we want to say about each leave type? What information is useful here?

If an employee has already been paid in the current financial year (prior to setting them up in MYOB) this is where you'll enter their pay history. This ensures the employee's year-to-date totals in MYOB are complete and accurate.

Choose a Period end date and enter the applicable amounts for that period. For example, you might enter one row for their entire year-to-date totals, or use several rows to enter their amounts in more detail, e.g. monthly or quarterly totals.