Reports

General ledger details

The General ledger details report details lists all the transactions that have been applied to an account for a specified period.

To view the General ledger details report x

1. Open the cashbook for the relevant business.
2. Go to Reports> General ledger details. The report appears, displaying the transactions for your MYOB Essentials Cashbook accounts.
3. If you want, filter the report to show the information you need:
   1. In the Show field, choose whether you want to see this report for All accounts, or, choose a specific account.
   2. Change the date range in the From and To fields to filter the report by date.
   3. Click the Update button to refresh the report.
   4. If you want, you can click on a transaction to view the details of the original transaction.

GST return (New Zealand)

The GST return report displays a tax summary that you can use to prepare your GST return. You can copy the amounts from this report onto the GST return form supplied by the IRD.

To view the GST return report x

1. Open the cashbook for the relevant business.
2. Go to Reports> GST return. The report appears.
3. In the From and To fields, select the appropriate reporting period.
4. Click the Update button to refresh the report. The report re-appears.

The report has a Summary table at the top, and each line in the summary is linked to the details further down.

GST activity statement (Australia)

The GST activity statement displays totals for your GST and sales over the specified period. You can copy these details onto your BAS form.

To view the GST activity statement x

1. Open the cashbook for the relevant business.
2. Go to Reports> GST activity statement.
3. In the From and To fields, select the appropriate GST reporting period.
4. Click the Update button to refresh the report. The report re-appears.
5. The report has a Summary table at the top, and each line in the summary is linked to the details further down.

Cashflow report

The Cashflow report shows how your cash position has changed monthly, over a period of time.

To view the Cashflow report x

1. Open the cashbook for the relevant business.
2. Go to Reports> Cashflow. The report appears.
3. In the From and To fields, select the date-range for which you want to see the report.
4. Click the Update button to refresh the report. The report re-appears.

The amounts displayed in bold, for Opening balance, Total Cash Receipts, Total Cash Payments, and Closing Balance are the totals. If you want, you can view how the individual accounts make up this total by clicking the dropdown arrow.

You can further drill-down into the details, by clicking on any amounts shown here. This will take you to the General Ledger details report, showing the postings to that account for the specific period.

Profit & loss report

The Profit & loss report displays a summary of your business performance (income, expenses and profit) for a specific period within a financial year.

To view the Profit & loss report x

1. Open the cashbook for the relevant business.
2. Go to Reports> Profit & loss. The report appears.
3. In the From and To fields, select the date-range for which you want to see the report.
4. Click the Update button to refresh the report. The report re-appears.
5. You can drill-down into the details of this report, by clicking on the individual amounts shown here. This will take you to the General Ledger details report, showing the relevant postings for that period.

Balance sheet

The Balance Sheet report displays the total balance of the assets, liabilities and equity in the business, as at the selected date.

To view the Balance Sheet report x

1. Open the cashbook for the relevant business.
2. Go to Reports> Balance Sheet. The report appears.
3. If necessary, change the As at date at the top. The report re-appears.
4. You can drill-down into the details of this report, by clicking on the amounts shown.This will take you to the General Ledger details report, showing the relevant postings.

Trial Balance report

The Trial balance displays the total debits and credits for each account for the last completed month, and for the year to date.

To view the Trial Balance report x

1. Open the cashbook for the relevant business.
2. Go to Reports> Trial Balance. The report appears.
3. If necessary, change the month and financial year. The report re-appears.
4. You can drill-down into the details of this report, by clicking on the amounts shown.This will take you to the General Ledger details report, showing the relevant postings.

AO Export

You can use the AO Export report to download a file that can be imported into Accountants Office Classic General ledger. It can also be used in MAS ledger

To download the AO Export file  x

1. Open the cashbook for the relevant business.
2. Go to Reports> AO Export. 
3. In the From and To fields, select the appropriate reporting period.
4. Click the Download button. If you are asked whether you want to open the file or save it, choose to save the file.