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Setting up payroll might seem daunting, but we'll take you through it one step at a time. Once you're set up, paying your employees and staying on top of your Kiwisaver and Inland Revenue reporting will be a breeze.
If you're new to paying employees, you'll find lots of helpful resources on the Employment New Zealand website.
Every business's payroll setup is different. So if you need specific advice beyond what's covered below, our community forum is a great place to start. For more tailored help, speak with an accounting advisor.
There are default accounts in MYOB that help group your payroll amounts for accounting purposes. For example, there are accounts that group your cash, cheque and electronic wage payments. There are also accounts to keep track of things like KiwiSaver expenses and employee deductions.
In MYOB these are known as linked accounts, and they'll be specific to your business. Your payroll officer, bookkeeper or accounting advisor likely set them up when you started using MYOB.
To check which payroll linked accounts have been set up for your business, go to the Accounting menu > Manage linked accounts > Payroll tab. To change a linked account, click the dropdown arrow and choose a different account. If needed, you can create new accounts.
Add each of your employees by going to the Payroll menu > Create employee.
Use the tabs across the top to record details about who they are, how much they're paid, their leave entitlements, and any amounts they've already been paid (pay history).
For all the details, see Adding an employee - NZ.
The quickest and easiest way to pay your employees is straight into their bank accounts. If you bank with ASB, ANZ, BNZ, Westpac, Kiwibank, TSB or Rabobank, you can create a bank file after each pay run to upload to your bank for processing.
There are some one-off setup tasks you'll need to complete, like adding your employees' bank account details and the details of the bank account your payments will come from.
For all the details on getting set up, see Paying suppliers and employees electronically.
Earnings and deductions are the amounts in an employee's pay, on top of their normal salary or wages. For example, you might create an earning for overtime or an allowance, or a deduction for social club fees.
Each business is different, so the earnings and deductions you'll need will be specific to your employees' needs. When you create an earning or deduction, you can reuse it for all the employees it applies to. Or you can create employee-specific ones.
For all the details, see Creating earnings and deductions - NZ.
You'll need to set up payday filing to stay on top of your Inland Revenue (IR) reporting obligations. Once you're connected, employment information will be sent to IR each time you process a pay.
To begin, go to the Payroll menu > Payday filing > Get started.
For all the details, see Setting up payday filing - NZ.
Customise your pay slip emails
If you email your employees' pay slips, you can set a default subject and message for your emails. Just click your business name > Payroll settings.
That's it—you're now ready to pay your employees! To keep track of your payroll information, take a look at your payroll reports (Reporting menu > Reports > Payroll tab).
Need some help?
Contact our support team and we'll be happy to help.