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Setting up payroll might seem daunting, but we'll take you through it one step at a time. Once you're set up, paying your employees and staying on top of your Kiwisaver and Inland Revenue reporting will be a breeze.
There are default accounts in MYOB that help group your payroll amounts for accounting purposes. For example, there are accounts that group your cash, cheque and electronic wage payments. There are also accounts to keep track of things like KiwiSaver expenses and employee deductions.
In MYOB these are known as linked accounts, and they'll be specific to your business. Your payroll officer, bookkeeper or accounting advisor likely set them up when you started using MYOB.
To check which payroll linked accounts have been set up for your business, go to the Accounting menu > Manage linked accounts > Payroll tab. To change a linked account, click the dropdown arrow and choose a different account. If needed, you can create new accounts.
The quickest and easiest way to pay your employees is straight into their bank accounts. If you bank with ASB, ANZ, BNZ, Westpac, Kiwibank, TSB or Rabobank, you can create a bank file after each pay run to upload to your bank for processing.
There are some one-off setup tasks you'll need to complete, like adding your employees' bank account details and the details of the bank account your payments will come from.
Earnings and deductions are the amounts in an employee's pay, on top of their normal salary or wages. For example, you might create an earning for overtime or an allowance, or a deduction for social club fees.
Each business is different, so the earnings and deductions you'll need will be specific to your employees' needs. When you create an earning or deduction, you can reuse it for all the employees it applies to. Or you can create employee-specific ones.