When it's time do process the employee's next pay:

1. Start the pay run as usual (Payroll menu > Create pay run). Need a refresher?
2. Choose the Pay cycle and pay dates then click Next.
3. Click the employee whose pay you need to adjust.
4. Adjust the employee's pay as required.
   • To fix an overpayment, reduce the Hours or Amount as required for the pay item that was overpaid.

   • To fix an underpayment, increase the Hours or Amount as required for the pay item that was underpaid.

     UI Text Box
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     Use the Pay slip message field on the employee's pay to enter a note about this adjusted pay.

5. Complete the pay run as you usually do.

An unscheduled pay is like any other pay, but you do it outside the employee's regular pay frequency.

1. Go to the Payroll menu > Create pay run.
2. For the Pay cycle, choose Unscheduled.
3. For the Pay period start, choose today's date. This date will automatically appear for the other pay dates.
4. Click Next.
5. Select the employee you're paying.
6. Click the employee to open their pay details.
7. Enter the Hours or Amount against the pay item that was underpaid. The net pay amount amount should be equal to the underpayment.
8. Complete the pay like any other. Need a refresher?

Whether you can delete or reverse a pay is based on its status in the STP Payroll Reporting Centre. This ensures pays which have been accepted by the ATO can't be deleted. Instead, you'll only have the option to reverse the pay then report that reversal to the ATO. Learn more about STP report statuses.

To delete or reverse an employee's pay:

1. Go to the Payroll menu and click Pay runs.
2. Click the Date of payment for the pay run containing the pay you need to delete/reverse.

3. Click the name of the Employee whose pay you want to delete/reverse. Based on the status of the pay run in the Payroll Reporting Centre, you'll have the option to either delete or reverse the pay. See above for more details.

4. If deleting the pay:

   1. Click Delete.

   2. At the confirmation message, click Delete.
      

5. If reversing the pay:

   1. Click Reverse pay.
      
      The details of the pay reversal are shown (a negative pay).
   2. Click Record reversal.
      
   3. When prompted to send your payroll information to the ATO, enter your details and click Send to submit the reversal to the ATO. The employee's year-to-date payroll amounts are updated accordingly.
      
      The reversed pay will appear in the Payroll Reporting Centre with a negative amount, like this example:
      
      

When it's time do process the employee's next pay:

1. Start the pay run as usual (Payroll menu > Create pay run). Need a refresher?
2. Choose the Pay cycle and pay dates then click Next.
3. Click the employee whose pay you need to adjust.
4. Add the hours of leave against the applicable leave pay item.

5. Make sure the employee's Base Salary or Base Hourly pay is reduced to cater for the leave payment. This ensures they're not overpaid.

   UI Text Box
   size medium type tip
   Use the Pay slip message field on the employee's pay to enter a note about this adjusted pay.

6. Complete the pay run as you usually do.

An unscheduled pay is like any other pay, but you do it outside the employee's regular pay frequency.

1. Go to the Payroll menu > Create pay run.
2. For the Pay cycle, choose Unscheduled.
3. For the Pay period start, choose today's date. This date will automatically appear for the other pay dates.
4. Click Next.
5. Select the employee you're paying.
6. Click the employee to open their pay details.
7. Add the hours of leave against the applicable leave pay item.
8. Enter the leave payment amount as a negative value against the Base Salary or Base Hourly pay item. This ensures the leave payment is reported correctly to the ATO.
9. If you're paying leave loading, enter the number of leave hours against the leave loading pay item.
10. Ensure all other hours and amounts in the pay are zero.
11. Complete the pay like any other. Need a refresher?

Whether you can delete or reverse a pay is based on its status in the STP Payroll Reporting Centre. This ensures pays which have been accepted by the ATO can't be deleted. Instead, you'll only have the option to reverse the pay then report that reversal to the ATO. Learn more about STP report statuses.

To delete or reverse an employee's pay:

1. Go to the Payroll menu and click Pay runs.
2. Click the Date of payment for the pay run containing the pay you need to delete/reverse.

3. Click the name of the Employee whose pay you want to delete/reverse. Based on the status of the pay run in the Payroll Reporting Centre, you'll have the option to either delete or reverse the pay. See above for more details.

4. If deleting the pay:

   1. Click Delete.

   2. At the confirmation message, click Delete.
      

5. If reversing the pay:

   1. Click Reverse pay.
      
      The details of the pay reversal are shown (a negative pay).
   2. Click Record reversal.
      
   3. When prompted to send your payroll information to the ATO, enter your details and click Send to submit the reversal to the ATO. The employee's year-to-date payroll amounts are updated accordingly.
      
      The reversed pay will appear in the Payroll Reporting Centre with a negative amount, like this example:
      
      

When it's time do process the employee's next pay:

1. Start the pay run as usual (Payroll menu > Create pay run). Need a refresher?
2. Choose the Pay cycle and pay dates then click Next.
3. Click the employee whose pay you need to adjust.
4. Enter the hours of leave taken against the correct leave pay item. For example, if you should have paid annual leave, enter the hours against the annual leave pay item.

5. Enter the hours (as a negative value) against the leave pay item you paid by mistake. For example, if you accidentally paid personal leave instead of annual leave, enter the hours paid as a negative value against the personal leave pay item.
   Here's our example to fix 15.2 hours of annual leave that was accidentally paid as personal leave. We've also added 15.2 hours of leave loading that should have been paid last pay.
   

   UI Text Box
   size medium type tip
   Use the Pay slip message field on the employee's pay to enter a note about this adjusted pay.

6. Complete the pay run as you usually do.

An unscheduled pay is like any other pay, but you do it outside the employee's regular pay frequency.

1. Go to the Payroll menu > Create pay run.
2. For the Pay cycle, choose Unscheduled.
3. For the Pay period start, choose today's date. This date will automatically appear for the other pay dates.
4. Click Next.
5. Select the employee you're paying.
6. Click the employee to open their pay details.
7. Enter the hours of leave taken against the correct leave pay item. For example, if you should have paid annual leave, enter the hours against the annual leave pay item.

8. Enter the hours (as a negative value) against the leave pay item you paid by mistake. For example, if you accidentally paid personal leave instead of annual leave, enter the hours paid as a negative value against the personal leave pay item.

9. If you need to include leave loading, enter the hours of leave against the leave loading pay item.
   Here's our example to fix 15.2 hours of annual leave that was accidentally paid as personal leave. We've also added 15.2 hours of leave loading that should have been paid last pay.
   

10. Ensure all other hours and amounts in the pay are zero.
11. Complete the pay like any other. Need a refresher?

Whether you can delete or reverse a pay is based on its status in the STP Payroll Reporting Centre. This ensures pays which have been accepted by the ATO can't be deleted. Instead, you'll only have the option to reverse the pay then report that reversal to the ATO. Learn more about STP report statuses.

To delete or reverse an employee's pay:

1. Go to the Payroll menu and click Pay runs.
2. Click the Date of payment for the pay run containing the pay you need to delete/reverse.

3. Click the name of the Employee whose pay you want to delete/reverse. Based on the status of the pay run in the Payroll Reporting Centre, you'll have the option to either delete or reverse the pay. See above for more details.

4. If deleting the pay:

   1. Click Delete.

   2. At the confirmation message, click Delete.
      

5. If reversing the pay:

   1. Click Reverse pay.
      
      The details of the pay reversal are shown (a negative pay).
   2. Click Record reversal.
      
   3. When prompted to send your payroll information to the ATO, enter your details and click Send to submit the reversal to the ATO. The employee's year-to-date payroll amounts are updated accordingly.
      
      The reversed pay will appear in the Payroll Reporting Centre with a negative amount, like this example:
      
      

When it's time do process the employee's next pay:

1. Start the pay run as usual (Payroll menu > Create pay run). Need a refresher?
2. Choose the Pay cycle and pay dates then click Next.
3. Click the employee whose pay you need to adjust.

4. Enter the hours of leave against the applicable leave pay item. For example:

   • If you underpaid annual leave, enter the number of underpaid hours as a positive value against the annual leave wage pay item.

   • If you overpaid annual leave, enter the number of overpaid hours as a negative value against the annual leave wage pay item.

5. To ensure the value of the paid leave is reported correctly to the ATO, make sure the Base Hourly hours or Base Salary amount is adjusted accordingly. Depending on how the leave is set up, this might happen automatically. For example:

   • If you're fixing underpaid leave, the Base Hourly or Base Salary amount must be reduced by the amount of underpaid leave.

   • If you're fixing overpaid leave, the Base Hourly or Base Salary amount must be increased by the amount of overpaid leave.
     Here's our example to fix 7.6 hours of annual leave that was paid, but not taken. Note the Base Hourly hours has increased from the normal fortnightly amount of 76 hours to 83.6 hours.
     

6. Complete the pay run as you usually do.

Incorrectly paid leave loading?

If you've paid leave loading when you shouldn't have, it means the employee has been overpaid. You can fix this in their next pay by entering the number of hours leave loading they were paid as a negative number in the leave loading wage pay item. This will reduce their total pay.

Whether you can delete or reverse a pay is based on its status in the STP Payroll Reporting Centre. This ensures pays which have been accepted by the ATO can't be deleted. Instead, you'll only have the option to reverse the pay then report that reversal to the ATO. Learn more about STP report statuses.

To delete or reverse an employee's pay:

1. Go to the Payroll menu and click Pay runs.
2. Click the Date of payment for the pay run containing the pay you need to delete/reverse.

3. Click the name of the Employee whose pay you want to delete/reverse. Based on the status of the pay run in the Payroll Reporting Centre, you'll have the option to either delete or reverse the pay. See above for more details.

4. If deleting the pay:

   1. Click Delete.

   2. At the confirmation message, click Delete.
      

5. If reversing the pay:

   1. Click Reverse pay.
      
      The details of the pay reversal are shown (a negative pay).
   2. Click Record reversal.
      
   3. When prompted to send your payroll information to the ATO, enter your details and click Send to submit the reversal to the ATO. The employee's year-to-date payroll amounts are updated accordingly.
      
      The reversed pay will appear in the Payroll Reporting Centre with a negative amount, like this example:
      
      

To ensure you meet the requirements of Single Touch Payroll reporting, it's important that you use the correct pay items in your payroll.

When it's time do process the employee's next pay:

1. Start the pay run as usual (Payroll menu > Create pay run). Need a refresher?
2. Choose the Pay cycle and pay dates then click Next.
3. Click the employee whose pay you need to adjust.

4. Enter the hours or amount (as a positive value) against the correct pay item.

5. Enter the hours or amount (as a negative value) against the incorrect pay item.

   Here's our example to fix a $20 meal allowance that was incorrectly paid as a bonus.
   

6. Complete the pay run as you usually do.

An unscheduled pay is like any other pay, but you do it outside the employee's regular pay frequency.

1. Go to the Payroll menu > Create pay run.
2. For the Pay cycle, choose Unscheduled.
3. For the Pay period start, choose today's date. This date will automatically appear for the other pay dates.
4. Click Next.
5. Select the employee you're paying.
6. Click the employee to open their pay details.

7. Enter the hours or amount (as a positive value) against the correct pay item.

8. Enter the hours or amount (as a negative value) against the incorrect pay item.
   Here's our example to fix a $20 meal allowance that was incorrectly paid as a bonus.
   

9. Ensure all other hours and amounts in the pay are zero.

10. Complete the pay like any other. Need a refresher?
    

Whether you can delete or reverse a pay is based on its status in the STP Payroll Reporting Centre. This ensures pays which have been accepted by the ATO can't be deleted. Instead, you'll only have the option to reverse the pay then report that reversal to the ATO. Learn more about STP report statuses.

To delete or reverse an employee's pay:

1. Go to the Payroll menu and click Pay runs.
2. Click the Date of payment for the pay run containing the pay you need to delete/reverse.

3. Click the name of the Employee whose pay you want to delete/reverse. Based on the status of the pay run in the Payroll Reporting Centre, you'll have the option to either delete or reverse the pay. See above for more details.

4. If deleting the pay:

   1. Click Delete.

   2. At the confirmation message, click Delete.
      

5. If reversing the pay:

   1. Click Reverse pay.
      
      The details of the pay reversal are shown (a negative pay).
   2. Click Record reversal.
      
   3. When prompted to send your payroll information to the ATO, enter your details and click Send to submit the reversal to the ATO. The employee's year-to-date payroll amounts are updated accordingly.
      
      The reversed pay will appear in the Payroll Reporting Centre with a negative amount, like this example:
      
      

• it's NOT part of a processed electronic payment
• it's NOT part of a Pay Super payment

1. Go to the Payroll menu > Pay items.
2. On the Wages and salary tab, check the ATO reporting category for each pay item.
3. If any show To be assigned:
   1. Click to open the pay item.
   2. Choose the applicable ATO reporting category. If you're not sure which one to choose, check with your accounting advisor. Also see Assign ATO reporting categories for Single Touch Payroll.
   3. Click Save.
4. Resume the pay run and declare it to the ATO. If you still see the error, try the steps below.

1. Go to the Payroll menu > Pay items.
2. Click the Leave tab.
3. Open each leave pay item and check what's been chosen under Link wage pay item.
4. If more than one wage pay item is listed:
   1. Make sure this is set up correctly. Leave pay items are typically linked to only one wage pay item unless your business's leave has unique requirements.
   2. If a wage pay item is linked in error, click the remove icon to remove it. If unsure, check with your accounting advisor. Also see Linking a wage pay item and adding leave exemptions.
   3. Click Save to save any changes.
5. Repeat for all leave pay items.
6. Resume the pay run and declare it to the ATO.

• it's NOT part of a processed electronic payment
• it's NOT part of a Pay Super payment

Checking and adjusting superannuation

Managing your employees’ leave

Changing a pay after finalising Single Touch Payroll

Fixing an ETP