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| This help topic is for AccountRight or AccountEdge users moving to old MYOB Essentials. If you're moving to the new MYOB Essentials, your information is here. |
If you've just converted from AccountRight or AccountEdge to MYOB Essentials - welcome aboard! Our Migration Team will have sent you an email confirming the completion of your conversion. If you haven't converted to MYOB Essentials yet migrated but you'd like to, check out our migration services (Australia | New Zealand). Here's a quick overview of your new MYOB Essentials software. HTML |
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You're almost readyLike any move, there's a couple of things which need tidying up before you can settle in. We've brought all your transactions from If you used payroll in AccountRight or AccountEdge into MYOB Essentials, but (Australia only) you'll need to re-reconcile them. Also, if you used payroll in AccountRight or AccountEdge (Australia only) there's a few things you need to docomplete your payroll setup in MYOB Essentials. Also, your contacts, accounts, items list, open sales and purchases which have been brought across to MYOB Essentials will need to be re-reconciled. Let's take a closer look. UI Expand |
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title | To complete your payroll setup (Australia only) |
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| To complete your payroll setup (Australia only)Before you can use payroll in MYOB Essentials, there are a few things you'll need to do in your previous MYOB software, and others in MYOB Essentials. | UI Expand |
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title | To complete your payroll setup (Australia only) |
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| Payroll is a complex area and no two payroll systems are the same. This means some payroll details couldn’t be converted from your previous software to MYOB Essentials, or what was converted needs some attention. Before you can use payroll in MYOB Essentials, complete these 4 tasks: | Task | Details |
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1. Check employee super funds | Your employees' super fund details have been converted from your previous MYOB software, but it's a good idea to check these details on the Superannuation tab of each employee's record in MYOB Essentials. To learn more, see Set up employees for paying super. | 2. To re-reconcile your transactions | Only re-reconcile transactions that were already reconciled in AccountRight or AccountEdge. If you're not sure what to do with transactions that weren't reconciled in your previous software, check with your accounting advisor. - In MYOB Essentials, go to the Banking menu and choose Bank reconciliation. The Bank reconciliation page appears.
- Select the account you're reconciling in the For account field and select the Reconciliation date. If needed, you can find these details in your AccountRight or AccountEdge company file.
All transactions for the account will be listed with a status of Unreconciled (Image Removed). - Select all transactions to be re-reconciled. If you had transactions in your company file that weren't reconciled before moving to MYOB Essentials, don't select these. You can find your unreconciled transactions in AccountRight or AccountEdge on the Reconcile Accounts window.
- Click Complete reconciliation.
Learn more about reconciling in MYOB Essentials | 1. Do these things in your previous MYOB software |
| Because you've been reporting your payroll information via Single Touch Payroll from your previous MYOB software, the ATO has received your year-to-date (YTD) payroll totals. But when you start reporting payroll from MYOB Essentials, the YTD totals will be sent again, which will duplicate these figures in your employees' myGov account. To fix this, you'll need to clear each employee's YTD payroll amounts from your previous MYOB software, then send an update to the ATO. 1. Clear employee YTD amounts- Open each employee's card (Card File > Cards List > Employees > click the zoom arrow to open their card).
- Click the Payroll Details tab, then click Pay History on the left.
- Under Show Pay History for, choose Year-to-Date.
- Change each amount to zero ($0.00).
Image Added - Click OK.
- Repeat for each employee who's been paid this payroll year.
2. Send an update to the ATOThe way you do this depends on your MYOB software. If your previous MYOB software is... | Do this... |
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MYOB AccountRight | Process a zero dollar (void) pay for each employee. This is like a regular pay run (need a refresher?), but change all hours and amounts in each pay to 0.00. Make sure each employee's Net Pay shows $0.00 like this: Image Added Do this for each employee, record the pays, then send the payroll information to the ATO. Image Added | MYOB AccountEdge | Process an update event, like this: - Go to Payroll > Payroll Reporting.
- Click Create Update Event.
- In the Type field, select Update Event.
- Click Create Update Event.
- Select all employees.
- Enter the name of the Authorised Sender.
- Click Send to ATO.
- Click Close.
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3. Finalise your STP reportingYou'll need to finalise your employees' payroll information in the STP payroll reporting centre. This is to advise the ATO that your payroll reporting is ending from your old software. You'll continue reporting via STP in MYOB Essentials once you set that up as described in the next section. Here's how to finalise your STP reporting: If your previous MYOB software is... | Do this... |
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MYOB AccountRight | - Go to the Payroll command centre and click Payroll Reporting.
Click Payroll Reporting Centre. - Click the EOFY Finalisation tab and choose the Payroll year you're finalising.
- If you need to report fringe benefits for an employee (what is this?):
- Click the ellipsis Image Added button for the employee and choose Enter RFBA.
Enter in both the: - Click Add amounts.
- Select each employee you want to finalise, then click Set as Final.
- Enter the name of the Authorised sender and click Send.
Learn more about End of year finalisation with Single Touch Payroll reporting. | MYOB AccountEdge | Process an update event, like this: Go to the Payroll command centre and click Payroll Reporting. Click Create Update Event. Choose the Payroll Year you're finalising. Select the employees to be finalised and enter the Authorised Sender. Select the Final Submission option and click Send to ATO. Click Close to close the window.
Learn more about STP and finalising. |
Once you've completed these tasks, you can complete you payroll setup in MYOB Essentials. |
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title | 2. Do these things in MYOB Essentials |
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| 1. Set up Pay superannuation (only if you've moved from AccountRight)The way you'll pay your employee's super contributions in MYOB Essentials is different to AccountRight. MYOB Essentials creates a contribution file for you to upload to MYOB's Super Portal. For all the details, see Set up Pay superannuation. 2. Re-enter paysYour payroll transactions for the current payroll year were converted to MYOB Essentials as journal entries. This means you need to re-enter these as payroll transactions in MYOB Essentials. This will ensure your payroll reports, including PAYG payment summaries, are accurate for the current payroll year. There's a couple of ways you can do this: - Record each pay separately to replicate the pays in your previous MYOB software. Use the pay slips from your previous MYOB software as a guide. We recommend this method if you have unpaid superannuation for a specified period or you want to keep the pay separate for auditing purposes.
- Record a single "bulk" pay using details from the Payroll Activity Detail report from your previous MYOB software. For information on this report, see the Payroll reports topic in MYOB AccountRight help.
To learn about completing a pay run in MYOB Essentials, see Do a pay run. 3. | Enter opening To help with this taskThe pays you entered in the previous task will have included leave taken and accrued for the current payroll year. However, you also need to enter the opening leave balances for the current payroll year. This will ensure your employees' available leave balances in MYOB Essentials are correct. Your employees' opening and current leave balances that have been brought across from your previous MYOB software, but it's a good ideas to check they're correct. Make sure you've re-entered your pays in MYOB Essentials as described in the previous task before proceeding. To help check employee leave balances: - In your previous MYOB software, run the Entitlement Balance Summary report for the current payroll year. This will show the Opening Hours and Available Hours of leave for each employee.
- In MYOB Essentials
| . enter - , check the Opening balance for each employee’s leave (
| see Set up leave for help with this- Payroll menu > Employees > click an employee's name to open their record > Leave tab). Make sure the
| Annual balance Personal balance - balances in MYOB Essentials
| matches - match the Available Hours shown in the Entitlement Balance Summary report from your previous MYOB software. You might need to
| alter - change the Opening balance values
| slightly to achieve this.4. - in MYOB Essentials to correct any differences caused by rounding, etc.
If you need to adjust an employee's leave balance, see Managing your employees’ leave. 4. Set up Single Touch Payroll reportingTo report your payroll information to the ATO from MYOB Essentials, you'll need to set up Single Touch Payroll. It's similar to how you set it up in your previous MYOB software—and because you've done it before you'll know what to expect. See Setting up Single Touch Payroll reporting. 5. Delete converted pay journal entriesOnce you've completed the above tasks, you can delete the converted payroll journal entries. This ensures your payroll data isn't duplicated. - Access the journal entries in MYOB Essentials
| via the Settings Image Removed menu > - by clicking your business name then choosing General journals.
- Use the From and To dates to locate the converted pay journals for the current payroll year. You
| could also - can use the Search field to find only payroll journals, for example search for the Memo recorded in pays in your previous MYOB software.
- To delete a journal, click the journal to open it then click Delete.
To learn about journal entries in MYOB Essentials, see General Journals. |
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title | To re-reconcile your transactions |
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| To re-reconcile your transactionsOnly re-reconcile transactions that were already reconciled in AccountRight or AccountEdge. If you're not sure what to do with transactions that weren't reconciled in your previous software, check with your accounting advisor. - In MYOB Essentials, go to the Banking menu and choose Bank reconciliation. The Bank reconciliation page appears.
Select the account in the For account field and enter the Last Reconciled Date from your AccountEdge or AccountRight file in the Reconciliation date field. All transactions for the account will be listed with a status of Unreconciled (Image Added). UI Text Box |
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| Open AccountRight or AccountEdge to find the Last Reconciled Date and Account in the Reconcile Accounts window.
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Select all transactions to be re-reconciled. If you had transactions in your company file that weren't reconciled before moving to MYOB Essentials, don't select these. UI Text Box |
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| Open AccountRight or AccountEdge to find your unreconciled transactions in the Reconcile Accounts window by entering the Last Reconciled Date in the Bank Statement Date field.
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- Click Complete reconciliation.
Learn more about reconciling in MYOB Essentials |
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<h2><i class="fa fa-comments"></i> FAQs</h2><br> |
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title | Why can't I see all my transactions in the Bank reconciliation page? |
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| Why can't I see all my transactions in the Bank reconciliation page?There's a glitch in some internet browsers which stops multiple pages of transactions from showing. To fix it, scroll to the bottom of the Bank reconciliation page and change the rows per page from 250 to 100 then back to 250. Additional pages will now be shown. |
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title | I can't reconcile a transaction because its status shows "Autoreconciled on a later date" - what should I do? |
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| I can't reconcile a transaction because its status shows "Autoreconciled on a later date" - what should I do?If a transaction on the Bank reconciliation page has a status of Image Modified (Autoreconciled on a later date), this usually means the transaction has been automatically matched by a bank feed. If the match is wrong, you can undo it then manually match it to the right transaction. Go to the Banking menu and choose Bank transactions. Click the Image Modified icon next to the automatched transaction to unmatch it. Once you've unmatched the transaction, you can match it to a different transaction, or allocate it to an account. Learn more about matching transactions |
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title | Will my BAS/GST return be affected after converting? |
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| Will my BAS/GST return be affected after converting?Due to the nature of the conversion process, BAS/GST reporting in MYOB Essentials won't be accurate for periods prior to the conversion. It'll be accurate from the conversion date onwards. We recommend you have your MYOB Essentials file verified by an accountant or BAS agent. Learn how to invite your accountant to access your file. Also, manual journal entries may have been entered into your file to ensure your GST collected and paid reconciles as of the conversion date. |
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