ANSWER ID:9134AccountRight Plus, Premier and Enterprise, Australia only If you have employees who are entitled to regular rostered days off (RDO), use this information as a guide to setting it up in AccountRight. Set up RDO payroll categoriesYou'll need to create wage and entitlement categories to track and pay RDO amounts. | UI Expand |
|---|
| title | Create an RDO wage category |
|---|
| This category is used when paying out RDO amounts to an employee. - Go to the Payroll command centre and click Payroll Categories.
- Click the Wages tab and then click New.
- Name the new category RDO Paid.
- Set the Type of Wages to Hourly.
- For the Pay Rate select the Regular Rate Multiplied by 1.0000 option.
- Select the Automatically Adjust Base Hourly or Base Salary Details option.
The Wages Information window should look like the following example:
 Image Removed Image Added - Click Employee and select the employees who are entitled to RDOs then click OK.
- Click OK.
|
| UI Expand |
|---|
| title | Create an RDO entitlement category for employees paid hourly |
|---|
| - In the Payroll Categories List window, click the Entitlements tab and then click New.
- Name the new category RDO Accrual - Hourly.
Set the Calculation Basis to Equals [x] Percent of [Gross Hours] and enter the applicable percentage. | UI Text Box |
|---|
| Calculating the percentage of gross hours Use the following formula to determine the percentage of gross hours: PGH=HWD / [(HWW x FQW) - HWD] Where: PGH=Percentage of Gross Hours HWD=Hours Worked in a Day HWW=Number of hours in a working week FQW=Frequency of RDO (in weeks) Example: Your employees work 40 hours per week but are paid for 38 and get a paid RDO every 4 weeks. The calculation looks like this: HWD=7.6 (38 hours a week / 5 days) HWW=38 FQW=4 (1 RDO every 4 weeks) PGH=7.6 / [(38 x 4) - 7.6] = 5.263% |
- Set the Linked Wages Category to RDO Paid.
Image Removed Image Added - Click Exempt and select the RDO Paid wage category, and all other pay categories that should be excluded from the accrual calculation, for example overtime, then click OK.
- Click Employee and select the hourly-based employees who are entitled to RDOs, then click OK.
- Click OK.
|
| UI Expand |
|---|
| title | Create an RDO entitlement category for salary employees |
|---|
| - In the Payroll Categories List window, click the Entitlements tab and then click New.
- Name the new category RDO Accrual - Salary.
Set the Calculation Basis to Equals [x] Hours per [Pay Period] and enter the applicable number of hours. | UI Text Box |
|---|
| Calculating the hours per pay period Use the following formula to determine the hours per pay period: HPP=(HWD / FQW) x WPP Where: HPP=Hours per pay period HWD=Hours in a working day FQW=Frequency of RDO (in weeks) WPP=Weeks in pay period Example: Your employees work 40 hours per week but are paid for 38 and get a paid RDO every 4 weeks: HWD=7.6 (38 hours per week / 5 days) FQW=4 (1 day every 4 weeks) WPP=1 HHP=(7.6 / 4) x 1 = 1.9 hours |
- Set the Linked Wages Category to RDO Paid.
Image Removed Image Added - Click Exempt and select the RDO Paid wage category, and all other pay categories that should be excluded from the accrual calculation, for example overtime, then click OK.
- Click Employee and select the hourly-based employees who are entitled to RDOs, then click OK.
- Click OK.
|
Process a pay with RDO amountsWhen you enter a paycheque for an employee and no RDO is taken, enter the paycheque as normal. RDO entitlements for selected employees will accrue automatically. When you enter the hours taken against the RDO Paid wage category, the Base Hours/Base Salary amounts will reduce accordingly. In our example shown below, one RDO of 7.6 hours is taken. 30.4 hours are paid as Base Hourly and 7.6 hours as RDO. The net pay remains the same as a regular pay period. Also, 2 hours per week in RDO Accrual entitlements has accrued (38 x 5.263%= 2 hours). Image Removed Image Added | 
