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Most transactions that need to be allocated will display an Allocate Me status ( Image Removed ) on the Bank transactions page.

Managing bank transactions that are automatically allocated

MYOB Essentials will use any allocation rules you’ve set up to automatically allocate bank transactions to your MYOB Essentials accounts (see Using allocation rules). If one of your bank transactions has been automatically allocated, you can check it to confirm that the allocation is correct, or allocate or match the transaction yourself. See To manage bank transactions that are automatically allocated.

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1. Click Banking. The Bank transactions page appears.

2. In the Bank transactions list, locate the bank transaction you want to allocate.

   Info
   icon false title To see more transaction details, or split the transaction
   If you want to see more details for the bank transaction, or split it between two or more accounts, click on the bank transaction’s Description. In the Withdrawal details window (if the transaction is an amount you’ve paid) or the Deposit details window (if the transaction is an amount that’s been deposited) that appears, you can see more transaction details. To split the transaction between two or more accounts, see To split a bank transaction between two or more MYOB Essentials accounts.

3. In the Allocate or Match column for your chosen bank transaction, select the LiveAccounts account you want to allocate the bank transaction amount to.
   If you know the account name, you can type it directly over the Allocate me text in the field. As you type, LiveAccounts updates the drop-down list to show only those account names that include the text you’ve typed.
   Or, you can select the account from the drop-down list, which displays all your LiveAccounts expense accounts or income accounts (depending on the type of transaction). If you want to:
   • view all of your MYOB Essentials accounts, click More… from the list.
   • create a new MYOB Essentials account to allocate the bank transaction amount to, select Add new from the list. In the Create Account window that appears, enter the account details and click Save.

   The bank transaction status (in the Allocate or Match column) is updated.

   Tip
   icon false title Related tasks
   If you only want to allocate part of the bank transaction amount to an MYOB Essentials account, see To split a bank transaction between two or more MYOB Essentials accounts. If you want MYOB Essentials to remember these allocation details and allocate transactions automatically, see To create allocation rules.

To split a bank transaction between two or more accounts 

Expando

If you want, you can split a bank transaction amount across more than one MYOB Essentials account.

1. In the Bank transactions list, click on the Description for the bank transaction you want to split.
2. The Withdrawal details window (if the transaction is an amount you’ve paid) or the Deposit details window (if the transaction is an amount that’s been deposited) appears, displaying the details of the deposit or withdrawal.
3. Select the Split option at the top of the window.
4. In the first line, type or select the first MYOB Essentials account you want to allocate part of the bank transaction amount to, in the Allocate to column.
5. Change the values in the Percentage or Amount (inc Tax) column to the amount you want to allocate to this account.
6. Repeat from step 3 for each additional accounts you want to split the transaction across. If you need to add another row to the table, click Add another.
7. Remember allocation details
8. If you want MYOB Essentials to remember these allocation details so that you can allocate future bank transactions in the same way, click Create rule and follow the To create allocation rules procedure, beginning from step 3. For general information about allocation rules, see Using allocation rules.
9. Click Save to allocate the bank transaction to the selected MYOB Essentials accounts.
10. The Bank transactions page reappears, with the bank transaction status (in the Allocate or Match column) updated.

To manage bank transactions that are automatically allocated 

Expando

Use this procedure if MYOB Essentials has automatically allocated a transaction, based on an allocation rule you’ve set up. Automatically allocated transactions can be identified by a green tick next to the account name in the Allocate or Match column.

1. Click Banking. The Bank transactions page appears.
2. In the Bank transactions list, locate the bank transaction that has been automatically allocated.

3. In the Allocate or Match column, check the MYOB Essentials account that the bank transaction has been automatically allocated to.

   If...	Do this...
   the allocation is correct	you don't need to do anything
   you want to allocate the bank transaction to a different MYOB Essentials account	see Allocating bank transactions.
   you want to match the bank transaction to another MYOB Essentials transaction	see Matching bank transactions.

This means you won't have to waste time manually recording a transaction. If you need to, you can split the transaction between more than one account, or capture quantities against transactions for reporting purposes. If you've already entered a corresponding transaction in MYOB Essentials, you should match the transaction instead. See Matching bank transactions.   Image Added   UI Text Box size medium type tip Regularly make the same payments? You can set up rules to automatically allocate these to your MYOB Essentials accounts, saving you from manual data entry. Allocate a transaction to a single account If a transaction on the bank feed hasn’t been entered in MYOB Essentials, you can allocate it to your MYOB Essentials accounts. If you're not sure which accounts to allocate transactions to, consult your bookkeeper or accountant. To allocate to a single account, just click the Allocate me link in the Allocate or Match column then choose which account you want to allocate the transaction to. When you allocate a bank transaction, a matching transaction is created in MYOB Essentials. If you allocate a withdrawal, this will be a Spend Money transaction; if you allocate a deposit, this will be a Receive Money transaction. UI Text Box size medium type tip You can also attach documents to bank transactions, see Attaching documents to bank transactions and Attaching documents to Spend money transactions.   Image Added UI Text Box size medium type info (Partners only) Need a report showing your client's unallocated transactions? MYOB Partners can generate this report straight from the Bank transactions page. See Banking reports for more information. Allocate to more than one account To allocate a transaction to more than one account, click the down arrow to expand the transaction. On the Allocate tab, choose the accounts you want to allocate the transaction to, enter any quantities against the transaction, and enter the amount to allocate to each account. Image Added UI Text Box size medium type info Entering quantities While in the Allocate view, you can enter quantities against transactions, which will then be reflected in the General ledger details report. This means that if you're an accountant who imports the General ledger details report into your practice software, quantities will also be included.   When you’re done, click Save. The allocation account is shown in the list, next to the transaction details. If you chose multiple accounts, this will appear as Split across accounts. Image Added HTML <h2><i class="fa fa-comments"></i>&nbsp;&nbsp;FAQs</h2><br> UI Expand title How do I allocate a $0 transaction? How do I allocate a $0 transaction? If you need to allocate an account to a $0 transaction, click on the arrow to the right of the transaction. Enter 100% in the Amount in $ or % field and enter any additional information. When you’re done, click Save.   Image Added UI Expand title How do I undo or change an allocation? How do I undo or change an allocation? To undo an allocation, click the X icon next to the allocation. Image Added The transaction is unallocated, ready to be allocated again. UI Expand title Why can't I select a tax code? Why can't I select a tax code? If you're not registered for GST you won't be able to select a tax code when allocating transactions. If you should be registered for GST change your GST settings to reflect this. Image Added UI Expand title Why can't I see unallocated transactions? Why can't I see unallocated transactions? Sorting by Allocate or Match in the Bank Transactions screen will put you in Review mode, which only shows allocated transactions. To exit review mode, sort by any other column, or click Exit review. Image Added Also, if transactions that previously appeared no longer appear, check the date range filters—transactions outside of the date range won't appear: Image Added UI Expand title Can’t save an allocated transaction? Can’t save an allocated transaction? Check that you haven’t edited the reference number and entered one that’s already been used. You can do this from the Transaction history page (accessible via the Banking menu). Image Added Once you find the highest reference number for the relevant type of transaction, edit the reference number of the of the transaction you’re trying to save to be higher.  UI Expand title Can I attach documents to a bank transaction? Can I attach documents to a bank transaction? Yes, you sure can. Here's how:  From the Banking menu, choose Bank transactions. Click the down arrow next to the transaction you want to attach a document to. Click Attachments. Attach the document. There's a couple of ways to do it: Click browse for files, select the document to be attached then click Open. Click and drag a file from your computer and drop it into the transaction. The document is attached to the transaction. For more details (and pics), see Attaching documents to bank transactions and Attaching documents to Spend money transactions. UI Expand title What is 'Review mode' and how do I get out of it? What is 'Review mode' and how do I get out of it? Sorting by Allocate or Match in the Bank Transactions screen will put you in Review mode, which only shows allocated transactions. To exit review mode, sort by any other column, or click Exit review. Image Added HTML </span> HTML Wrap width 15% class col span_1_of_5   HTML Wrap float left class col span_1_of_5 Panelbox name magenta title Related topics HTML Wrap class sidebarlinks Working with bank transactions Matching bank transactions Creating rules Reconcile transactions Setting up bank feeds Attaching documents to Spend money transactions Attaching documents to bank transactions Panelbox name yellow title From the community RSS Feed titleBar false max 5 showTitlesOnly true url http://community.myob.com/myob/rss/search?q=bank+transactions&filter=labels%2Clocation&location=forum-board%3AEssentialsAccounting&search_type=thread HTML Wrap class morelinks More »