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| A | Normal hours per week is set by default to the amount entered in the employee’s details. If this is not accurate, enter the number of hours your employee normally works per week. This is used in some of the other calculations on this screen to determine the employee’s hourly rate for annual leave. |
| B | Average weekly earnings is the total amount earned over the last year, averaged over the number of weeks worked. If an employee hasn't worked a full year, you can edit the earnings and the number of weeks worked to get an accurate value. |
| C | Ordinary weekly pay is the amount the employee is usually paid each week. This includes any additional amounts that are usually included in the employee's pay, such as allowances, commissions or regular overtime. It doesn't include one-off or intermittent payments, such as bonuses or occasional overtime. |
| D | If the ordinary weekly pay figure doesn’t accurately reflect what your employee would normally earn, select this option to calculate the average over the last four weeks. The Average of last 4 weeks gross earnings calculation includes all pay the employee has received over the last four weeks. If this includes amounts they would not ordinarily receive, such as occasional overtime, you can adjust the amount so that these are not included. |
| E | The hourly rate for annual leave is calculated using the highest weekly pay rate (calculated above), divided by the number of hours the employee normally works each week. |
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Sick leave rate calculation
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Personal Sick leave is calculated and paid on a per-day basis. Choose the calculation that best reflects the amount of pay your employee would normally receive on the day they took personal sick leave.
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| A | You need to enter the number of personal sick leave days your employee has taken. This is used in some of the other calculations on this screen to determine the total amount your employee is to be paid for their personal sick leave. |
| B | Relevant daily pay is the amount they would normally have received on the day. If necessary, you can change the hourly rate to reflect any different rate they might earn on that day (for example, if they were personal sick on a Sunday, they might receive a higher pay rate). You can also enter the number of hours they would usually have worked, as well as any extras they would usually have earned on this day (such as regular overtime or allowances). Only include extras that are normally included in their pay (for example, you shouldn't include occasional overtime.) |
| C | Average daily pay is calculated by averaging the total pay they've received in the last year over the total number of days they worked in this period. For example, if they usually work five days per week, they might have worked 260 days in the past year. If they've been employed for less than a year, enter the number of days they've worked since starting their employment. This calculation is often used when Relevant daily pay doesn’t give an accurate figure (for example, if an employee hasn’t been working for you very long, or if their schedule varies a lot). |
| D | You can also choose to set a daily amount if you already know how much the employee should be paid per day of personal sick leave. For example, the employee's employment agreement might specify a particular rate. |
| E | Once you’ve selected the calculation you want to use, this displays the amount that will appear on the pay run for this instance of personal sick leave. |
Alternative holiday rate calculation
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Yes
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