Learn about payroll changes after upgrading

https://help.myob.com/wiki/x/Kgy0Aw

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If you've been upgraded to the new MYOB Essentials, you now have more fully-featured payroll, including more insights and customisation. Naturally, we've had to change how some things work.

You'll find that we've rethought employee details, pay items and payroll workflows. This means some things have moved, have different names or function in slightly different way.

If you have been using the following services, you may need to set them up again or change over to new services:

Single Touch Payroll
MYOB's super portal to pay your employees' super
YourPay to enter employee timesheets.

See Post-upgrade payroll tasks.

Where to find things

The names of some Payroll menu items have changed or been moved to other areas of the product.

Reorganised Payroll menu

What information is accessible from the Payroll Menu?
What has moved? (Where can I now get this information)
What’s different? (Additional or removed requirements and information)

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Find out what's different about employees and pay items

Just as in your old MYOB Essentials, you use pay items to calculate the different parts of an employee's pay, like wages, leave, deductions, superannuation and tax. But there's new default pay items and information in employees you should be aware of.

New default pay items

Your upgraded MYOB comes with a set of default pay items you can use, or customise, based on your business needs. These default pay items are added to all of your employees during the upgrade. These default pay items are:

Base Salary and Base Hourly. Base Salary is assigned to salaried employees and Base Hourly is assigned to hourly-based employees.
Superannuation Guarantee. Superannuation Guarantee super pay item is for their mandatory 9.5% superannuation contributions.
PAYG Withholding. PAYG Withholding is used to calculate PAYG on employee pays, for all tax tables (or tax scales) provided by the ATO.

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Additional super

During the upgrade, the names of the super pay items, Super salary sacrifice and Super personal contrib'n, are changed to Salary Sacrifice and Employee Additional as these are the default names for these types of pay items in the new MYOB. If you want, you can edit these pay items and change them back to their original names. These pay items, which were previously in the Deductions section of the employee, are now in the Superannuation tab of the employee (Employee > Payroll details > Superannuation).

In your old MYOB Essentials, you couldn't set up reportable employer additional super contributions. In the new MYOB Essentials you can, by creating an Employer Additional pay item and assigning an ATO reporting category to it. See Additional superannuation contributions.

Exempting pay items from super and leave calculations

Super and leave calculations

Any new pay item you create in the new MYOB Essentials will be automatically set to be included in all super and leave calculations. This differs from old MYOB Essentials, where the pay item was excluded by super and leave calculations by default.

If you want to exclude a pay item from super or leave calculations, you need to edit the relevant super or leave pay items and add the pay item you've created to the list of exempted pay items:

Standard pay

In the employee (Payroll menu > Employees), there's a new tab, Standard pay:

This tab shows the default pay details for the employee based on the information recorded in the other tabs.

Some values, like tax, will be labelled as Calculated, meaning they're calculated each pay.

Set values will be displayed, but can be changed here or when you do a pay run.

Learn more about reviewing standard pay details.

See what's new when doing a pay run

We've made some improvements to employee pay cycles, which changes what employees appear when you do a pay run.

New pay cycle options

You have the new pay cycle options, Twice a month and Quarterly:

An employee's pay cycle determines whether they appear in a pay

In old MYOB Essentials, you could pay any employee in any pay cycle. In your upgraded software, the pay cycle frequency set in the employee card (Payroll menu > Employees > Payroll detail tab) determines if they appear when you create a pay run:

So, if you're doing a pay run and an employee isn't appearing, check what pay cycle has been chosen in the employee.

Hourly rate and pay cycle is based on the last pay before the upgrade

In each employee card (Payroll menu > Employees > Payroll detail tab), the Hourly rate and Pay cycle are based on their last recorded pay before the upgrade: